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Jennifer Thompson
Archived City Council Agendas
2010 City Council Meeting Agendas
2009 City Council Agendas
default default default June 08, 2009
default December 28, 2009_Cancelled
2008 City Council Agendas
December 22, 2008 - Cancelled
2007 City Council Agendas
default December 26, 2007_Cancelled
2006 City Council Agendas
December 26, 2006 - Cancelled
City Council Agenda May 9, 2011
I. CALL TO ORDER:
- Pledge to the Flag
- Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
- Mayor - Appointment of Lynette Fischer to Police and Fire Pension Boards for a Term to Expier May 1, 2013
- Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) default Approve Minutes of City Council Meeting - April 25, 2011
b) Approve Bills 04/15/11-04/21/11, 04/22/11-04/28/11
c) default Approve Payroll 04/04/11-04/14/11
d) default Accept and Place on File Ogle County Election Results - April 5, 2011
e) default Accept and Place on File State of Illinois Decennial 2010 Census Results of 9,574
f) default Accept and Place on File Rochelle Tourism and Visitors Association Budget 2011/2012
g) Reappoint Bruce McKinney to the Office of City Clerk for a Term to Expire April 30, 2015
h) Reappoint Chris Frye to the Office of City Treasurer for a Term to Expire April 30, 2015
i) Reappoint Chris Frye as the Treasurer for the Police and Fire Pension Boards for a Term to Expire April 30, 2015
j) default Authorize VFW Memorial Day Parade – May 30, 2011
2) Resolution Opposing Reduction of State Collected Revenues Due Municipalities
3) Void Development Agreement between the City and GPLH, L.L.C.
4) Lot Coverage Variance Request – 221 Willis Avenue
5) Ogle County Multi Jurisdictional All Hazards Mitigation Plan
6) Billboard Lease Assignments between the City and Prologis Land L.L.C.
I. DISCUSSION ITEMS:
II. EXECUTIVE SESSION
III. ADJOURNMENT
BUSINESS ITEMS: DETAIL
Agenda Item #2 - Resolution Opposing Reduction of State Collected Revenues Due Municipalities
References:
default default Attached Resolution Opposing Reduction of State Collected Revenues Due Municipalities
Recommended Action:
Consider Resolution Opposing Reduction of State Collected Revenues Due Municipalities
History and Fact:
The State of Illinois Legislature and Governor are considering further reductions to municipal revenues due to the state budget deficit. One proposal under consideration would take an additional $300 million of State-collected income tax from cities and counties.
Discussion:
This proposed reduction would equate to a loss of $220,521.60 for the City of Rochelle. This is 2.7% of the anticipated general fund for next year. Municipalities throughout the state count on revenues received through the State income tax, along with property tax, sales tax, and user fees, to fund critical services to our communities. Upon approval of this resolution a certified copy will be mailed to Governor Quinn as well as our State Senators and Representatives.
Recommendation:
Approve Resolution Opposing Reduction of State Collected Revenues Due Municipalities
Agenda Item #3 - Void Development Agreement between the City and GPLH, LLC
References:
Development Agreement between the City and GPLH, LLC Approved October 25, 2010
Recommended Action:
Consider voiding Development Agreement between the City and GPLH,LLC
History and Fact:
On October 25, 2010, the City Council approved a Development Agreement between the City and GPLH, LLC related to the E-Rail Project to be located on the Black Earth Property. The agreement provided, in Sections 20 and 21, that if Black Earth did not close in its sale of the land to Nippon Sharyo by January 31, 2011, the City could declare the contract void.
Discussion:
That contingency, of course, did not occur. In order to tie up loose ends, management believes that the City Council should formally declare the agreement void, under the provisions of Sections 20 and 21 of the Development Agreement.
Recommendation:
Declare the Development Agreement between the City and GPLH, LLC, which was approved on October 25, 2010, to be void, pursuant to the provisions of Sections 20 and 21 of the Agreement
Agenda Item #4 - Lot Coverage Variance Request – 221 Willis Avenue
References:
default Attached Memo and Attachments from Chris Limas, Community Development Director
default default Attached Ordinance Approving a Variance for Property Located at 221 Willis Avenue
Recommended Action:
Consider an Ordinance Approving a Variance at 221 Willis Avenue
History and Fact:
The City has received a request from Ramon Lopez for a lot coverage variance at 221 Willis Avenue. The petitioner has requested a variance to the minimum lot and yard area requirements in Chapter 110, Section 321 which state that "no more than one-third of a single-family lot can be covered with structures or paved areas." The applicant would like to maintain a 17.5' x 10.8' concrete pad, which has been constructed out of concrete blocks without obtaining a building permit, to accommodate the parking of a trailer. The addition of this paved surface equates to total lot coverage of 41.3% instead of the allowable 33%.
Discussion:
At the May 2, 2011 meeting of the Planning and Zoning Commission the variance request was considered. The commission voted 5-0, to recommend denial of a lot coverage variance as requested at 221 Willis Avenue. The Planning and Zoning Commission supports the standards contained in Chapter 110 of the Rochelle Municipal Code unless a genuine hardship exists.
Recommendation:
Deny an Ordinance Approving a Variance for Property Located at 221 Willis Avenue
Agenda Item #5 - Ogle County Multi Jurisdictional All Hazards Mitigation Plan
References:
default Attached Memo from Sam Tesreau, City Engineer
default Attached Resolution Adopting All Hazards Mitigation Plan
Recommended Action:
Consider Resolution Adopting Ogle County Multi Jurisdictional All Hazards Mitigation Plan
History and Fact:
The Ogle County Emergency Management Agency (OCEMA) approached City staff in 2009 about being a member of the Ogle County Multi Jurisdictional All Hazards Mitigation Plan Committee. The plan, developed with the assistance of Johnson, Depp and Quisenberry, evaluates potential damage to life and property from natural and manmade hazards in Ogle County. It also identifies projects and activities that can reduce these damages. The plan was developed to fulfill federal planning requirements and can assist with funding following declared disasters, funding for mitigation projects and activities before disasters occur and will increase the awareness of natural and manmade hazards.
Discussion:
City staff has participated in various committee meetings and have developed some potential mitigation projects for our community as part of the plan. Participating municipalities are required to approve a resolution adopting the plan, once approved by FEMA, and to participate in updates of the plan. This plan provides a mechanism for applying for potential funding from IEMA/FEMA for certain eligible and approved mitigation projects and activities. The City is not obligated to proceed with any of the mitigation projects.
Recommendation:
Approve a Resolution Adopting Ogle County Multi Jurisdictional All Hazards Mitigation Plan
Agenda Item #6 - Billboard Lease Assignments between the City and Prologis Land L.L.C.
References:
default default default Attached Lease Assignment #01482.909537
default default default Attached Lease Assignment #01482.909538
Recommended Action:
Consider Billboard Lease Assignments between the City and Prologis
History and Fact:
To facilitate the Nippon Sharyo Project, Prologis dedicated a strip of land along the north boundary of their property to the City for railroad right-of-way. There are two billboards located on the right-of-way, which are owned by CBS Outdoor. CBS leases the land for the billboards from Prologis.
Discussion:
Prologis is in the process of assigning these leases to the City, with the consent of CBS. As a result the City will be entitled to approximately $8,500 of rental income annually from the signs. The lease payments are due each year on May 1st, and CBS is holding the May 1, 2011, payments pending approval of the lease assignments. Both CBS and Prologis have signed the lease assignments and they have been mailed to Attorney Cooper. Once the City approves and signs the assignments, the 2011 lease payments will be released to the City.
Recommendation:
Approve Billboard Lease Assignments between the City and Prologis Land L.L.C.
City Council Agenda April 25, 2011
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
- Pledge to the Flag
- Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
- Mayor
- Council Members
- default Financial Statements - March 2011
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
2) Budget Fiscal Year 2010-11(Public Hearing and Action)
3) Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2011-12
4) Jurisdictional Transfer – Steward Road
5) Ordinance Amending Chapter 18 of the Municipal Code – Aviation
I. DISCUSSION ITEMS:
II. EXECUTIVE SESSION
III. ADJOURNMENT
BUSINESS ITEMS: DETAIL
Agenda Item #2 - Fiscal Year 2011-12 Budget – Public Hearing and Adoption
References:
default 2011-2012 Proposed Budget
65 ILCS 5/8-2-9.1 et seq
Recommended Action:
1. Conduct Public Hearing.
2. Consider Fiscal Year 2011-12 Budget.
History and Fact:
The Preliminary Budget was prepared and submitted to the City Council on March 28, 2011. A Committee of the Whole Budget Workshop was subsequently held on April 12th to review the budget and answer questions. The date for the Public Hearing, required by State law, was set for April 25, 2011. Final action on the Budget is required on or before April 30, 2011.
Discussion:
The Preliminary 2011-12 Budget has been available for public inspection since April 11th. The final Proposed 2011-12 General Fund revenues are budgeted at $8,080,079. This represents an increase in excess of 7.5% over the approved 2010-2011 budget. Budgeted expenses total $8,040,813 which is also approximately 8% over the 2010-11 budget, and results in a budget surplus of $39,266. The proposed budget includes an additional full-time employee in both the Engineering Department and Economic Development Department and an additional officer in the Police Department. The combination of the General Fund with Special Revenue Funds, Enterprise Funds, Internal Service Funds, Trust and Agency Funds and Capital Project Funds results in budgeted revenues totaling $66,115,945 and budgeted expenses totaling $71,299,113. The combination of the current year budgeted revenues and accumulated capital project related reserves will exceed the budgeted expenses. Illinois statutes require that the City conduct a public hearing on the proposed budget to allow citizens the opportunity to provide comments. After the Council returns to regular session, members of the Council can propose modifications to the proposed budget, each of which will be voted on by the Council. The proposed budget as amended will then be subject to a final Council vote for approval.
Recommendation:
1. Conduct Public Hearing.
2. Approve Fiscal Year 2011-12 Budget.
Agenda Item #3 - Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2011-12
References:
default Attached Resloution Establishing Minimum/Maximum Wage Rates
default Attached Exhibit A Minimum/Maximum Wage Rates
Rochelle Municipal Code Sections 2-261 and 2-262
Personnel Rules & Regulations – Article B
Recommended Action:
Consider Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2011-12
History and Fact:
The Municipal Code of the City of Rochelle requires that the City Council annually approve a resolution establishing minimum/maximum wage rates for all position classifications within the City.
Discussion:
The proposed wage rate resolution is based upon a review completed by the Human Resource Manager. It applies to all employees and is based on job categories as defined by the Equal Employment Opportunity Commission. The rates included in this resolution are consistent with those that were incorporated into the proposed City Budget for Fiscal 2011-12.
Recommendation:
Agenda Item #4 - Jurisdictional Transfer – Steward Road
References:
default Attached Local Agency Agreement for Jurisdictional Transfter - Steward Road
default Attached Jurisdictional Transfer Map - Steward Road Main Street to Lee County Line
default Attached Jurisdictional Transfer Map - Steward Road Illinois 251 to Main Street
default Attached Intergovernmental Agreement - Maintenance of Traffic Control Signals
default Attached Ordinance Providing the Addition of Steward Road to the City Street System
Recommended Action:
Consider Local Agency Agreement, Intergovernmental Agreement and Ordinance related to the Jurisdictional Transfer of Steward Road.
History and Fact:
As discussed at the April 11, 2011 City Council meeting, several industries are currently considering locating facilities on property adjacent to Steward Road, east of Illinois River Energy. As a result, City and County representatives have met on numerous occasions to discuss development related matters and the jurisdictional control of Steward Road.
Discussion:
An Agreement for Jurisdictional Transfer has subsequently been drafted between the entities, and approved by the Illinois Department of Transportation, which gives the City of Rochelle control of Steward Road from Route 251 to the Lee/Ogle County line. The jurisdictional transfer of Steward Road is proposed in two phases: Phase 1 from the Lee/Ogle County line to Main Street on May 1, 2012 and Phase 2 from Main Street to Route 251 on May 1, 2013. This transfer of jurisdiction will facilitate the development of properties in this area by allowing the City to control all decisions related to Steward Road. A revised agreement for maintenance of traffic control devices is also required, which shifts the responsibility for the maintenance of the Caron/Steward Road intersection signals to the City effective May 1, 2012. The Ogle County Board voted to approve the agreements at their meeting on April 19, 2011.
Recommendation:
Approve Local Agency Agreement for Jurisdictional Transfer
Approve Intergovernmental Agreement for Local Agency Maintenance of Traffic Control Devices
Agenda Item #5 - Ordinance Amending Chapter 18 of the Municipal Code - Aviation
References:
default Attached Memo from Don Elliott, Superintendent of Streets
default Attached Ordinance Amending Municipal Code
Recommended Action:
Consider an Ordinance Amending Chapter 18 of the Municipal Code
History and Fact:
Chapter 18 of the Rochelle Municipal Code contains rules and regulations for the operation of the Rochelle Municipal Airport. The airport is currently experiencing growth both in size, with land being acquired to extend the runway, and in new aviation related businesses locating at the airport.
Discussion:
On March 21, 2011 the Mayor and Council approved a Land Lease Agreement between the City and Sky Team, Inc to facilitate the Chicagoland Skydiving Center operation at the airport. This lease includes a provision for Airport staff to "Hot Fuel" turbine powered aircraft. The proposed amendment facilitates this fueling need and addresses other activities that are not currently allowed at the airport. On April 14, 2011 the Airport Advisory Board discussed the proposed changes and unanimously voted to support the amendments to Chapter 18. Fire Chief Brian Johnson has also reviewed the "Hot Fueling" procedures and has no objections to the changes.
Recommendation:
Approve an Ordinance Amending Chapter 18 of the Municipal Code
City Council Agenda April 11, 2011
I. CALL TO ORDER:
- Pledge to the Flag
- Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
- Mayor
- Council Members
- default Employee Introduction - John Beck
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) Consent Agenda By Omnibus Vote with Recommendations:
a) default Approve Minutes of City Council Meeting - March 28, 2011
b) Approve Bills 03/11/11-03-17/11, 03/18/11-03/24/11, 03/25/11-03/31/11
c) Approve Payroll default 03/07/11-03/20/11
d) Authorize the Use of City Hall for National Day of Prayer – default May 5, 2011
e) Authorize Rochelle Lions Club Tootsie Pop Fund Raiser – default May 8, 2011
2) Resolution for Maintenance of Streets and Highways – Sealcoat Project
4) Lakeview Sewer Lining Project
5) Kelley Drive Water Main Replacement Project
6) Local Agency Agreement for Federal Participation Agreement–Jack Dame Road Overpass
7) Economic Development Program Agreements – Ritchie Road/Ritchie Court Improvements
8) Ordinance Abating the Taxes Levied for 2010 - Taxable General Obligation Bonds
I. DISCUSSION ITEMS:
1) 2011-2012 Budget Timeline
2) Jurisdictional Transfer – Steward Road
3) Liquor License Fees
4) Provision for Variances to Chapter 98 (Utilities) of the Rochelle Municipal Code
II. EXECUTIVE SESSION
III. ADJOURNMENT
BUSINESS ITEMS: DETAIL
Agenda Item #2 - Resolution for Maintenance of Streets and Highways – Sealcoat Bids
References:
default Memo from Sam Tesreau, City Engineer
default Attached Map of Sealcoat Locations
default Attached Resolution for Maintenance of Streets and Highways
default Attached Tabulation of Bids
Recommended Action:
Consider a Resolution for Maintenance of Streets and Highways and Consider the Bid from AC Pavement Striping Co.
History and Fact:
A 10 year capital plan was developed several years ago to address maintenance requirements of existing infrastructure. As a result of that plan, numerous existing roadways have been identified for maintenance this year including sections of North Main Street, 8th Avenue and streets in the Askvig and Meadowbrook Subdivisions. Several streets and avenues in the southeast quadrant of the City, including South Main and Southview Drive, have also been incorporated into this year's plan. The application of a seal coat surface treatment is a cost effective way to maintain and preserve the life of these surfaces.
Discussion:
Subsequent to the required public notice, bids were opened on March 22, 2011, with three contractors submitting bids. City Engineer, Sam Tesreau reviewed the bids and recommends the acceptance of the apparent low bidder, AC Pavement Striping Co., with a bid of $229,571.44. The proposed 2011-12 Capital Improvements Fund budget includes $230,000 for sealcoat resurfacing of miscellaneous streets which will be funded through a transfer of Motor Fuel Tax funds.
Recommendation:
Approve a Resolution for Maintenance of Streets and Highways
Accept the bid from AC Pavement Striping Co. in the amount of $229,571.44
Agenda Item #3 - 2011 Sidewalk Project
References:
default Attached Memo from Sam Tesreau, City Engineer
default Attached Bid Tabulation Sheet
default Attached Map of 2011 Sidewalk Locations
Recommended Action:
Consider the Bid from Bruns Construction in the Amount of $282,093.55.
History and Fact:
In March of 2006, the condition of existing sidewalks in the City were inspected and rated by Street Department personnel. The sidewalks were then organized into a seven year maintenance program based on their condition. The 2011 Sidewalk Project, year six of the program, includes the replacement of approximately 11,000 linear feet of sidewalk and addition of 40 accessibility ramps in the McConaughy Avenue, Parkview Drive, Calvin Road and Meadow Lane neighborhoods in addition to sections of First and Second Avenues. The engineer's estimate for the sidewalk improvement project was $323,000 and is included in the 2011-12 Capital Improvements Fund budget.
Discussion:
Subsequent to the required public notice, bids were opened on March 24, 2011 with four contractors submitting bids. City Engineer, Sam Tesreau reviewed the bids and recommends the acceptance of the apparent low bidder, Bruns Construction, with a bid of $282,093.55. The City of Rochelle will purchase the detectable warning plates for use on the accessibility ramps and the contractor will provide curb replacement around the handicap ramp locations.
Recommendation: Accept the Bid from Bruns Construction in the Amount of $282,093.55.
Agenda Item #4 - Lakeview Sewer Lining Project
References:
default Attached Memo from Ed Carr, RMU General Manager
default Attached Memo from Kathy Cooper, Superintendent of Water/Water Reclamation
default Attached Recommendation from Fehr-Graham & Associates, Including Bid Tabulations
Recommended Action:
Consider the Base Bid of $387,638.90 and Reduced Alternate Bid of $63,390.70 from Insituform for a Total of $451,029.60.
History and Fact:
In early 2010 the City applied for Community Development Assistance Program (CDAP) grant funds to upgrade the sanitary sewer system in the Lakeview Subdivision which has experienced excessive amounts of water infiltration and inflow into the lines. The City has since received a Notice of Grant Award and signed Grant Agreement for the project in an amount not to exceed $350,000. The proposed 2011-12 Capital Outlay Budget for the Water Reclamation Division includes $125,000, required as the City's match, and $350,000 which will be funded through the CDAP Grant.
Discussion:
The original scope of the project, as defined in the base bid, is to line approximately 8,000 feet of eight-inch sewer, 285 feet of twelve-inch sewer and to replace twelve sanitary manholes. Contractors were also asked to supply an alternate bid to clean and line twenty sewer laterals.
Subsequent to the required public notice, bids were opened on March 16, 2011 with three contractors submitting bids. Staff and our consultant, Terry Heitkamp of Fehr-Graham & Associates, have reviewed the bids and determined that Insituform is the low bidder for both the base and alternate bid with a combined total of $512,267.40. In order to maintain project costs within the budgeted amounts, staff recommends reducing the number of laterals in the alternate bid from twenty to eight which will decrease the overall project cost to $451,029.60.
Recommendation:
Accept the Base Bid of $387,638.90 and Reduced Alternate Bid of $63,390.70 from Insituform for a Total of $451,029.60.
Agenda Item #5 - Kelley Drive Water Main Replacement Project
References:
default Attached Memo from Ed Carr, RMU General Manager
default Attached Memo from Kathy Cooper, Superintendent of Water/Water Reclamation
default Attached Recommendation from Willett Hoffman & Associates
default Attached Bid Tabulation Sheet
default Attached Letter from Hart & Sons, LLC and References
Recommended Action:
Consider the bid from GO Excavating in the Amount of $164,235.
History and Fact:
The proposed 2011-12 RMU Capital Budget for the Water Division includes $265,000 to replace 1700 feet of water main on Kelley Drive. The existing cast iron water main in this area is pitted and has begun developing holes, resulting in eleven water main breaks since 2006.
Discussion:
Subsequent to the required public notice, bids were opened on March 31, 2011 with eleven contractors submitting bids. Staff and our consultant, Matt Hansen of Willett Hofmann & Associates, have reviewed the bids and determined that Hart & Sons is the apparent low bidder with a bid of $148,118.69. Neither the City of Rochelle nor Willett Hofmann have worked with Hart & Sons on this type of project and, although they have underground installation experience, they are not experienced in replacing existing municipal water main. Section 2-372 of the Rochelle Municipal Code states, "In all contracts inviting competitive bids, the city council reserves the right to accept the bid that it believes is in the best interest of the city." Due to Hart & Sons limited experience with utility water main construction and incomplete bid documents, staff recommends that the bid be awarded to GO Excavating in the amount of $164,235. GO Excavating recently completed the Southeast Quadrant sewer rehabilitation project in a successful and timely manner.
Recommendation:
Accept the bid from GO Excavating in the Amount of $164,235.
Agenda Item #6 -Local Agency Agreement for Federal Participation Agreement–Jack Dame Road Overpass
References:
default Attached Memo from Sam Tesreau, City Engineer
default Attached Local Agency Agreement for Federal Participation
Recommended Action:
Consider the Local Agency Agreement for Federal Participation for the Jack Dame Road Overpass Project
History and Fact:
Federal funds in the amount of $245,000 have been appropriated for the Jack Dame Road Overpass. On March 14, 2011 the Mayor and Council approved an agreement with Fehr-Graham & Associates for specific preliminary engineering services related to this project at a cost of $204,263.
Discussion:
The Illinois Department of Transportation (IDOT) and Federal Highway Administration require the City to approve a Local Agency Agreement in order to establish the reimbursement process for the project. Approval of this agreement will allow IDOT to reimburse the City for eligible items once the appropriate supporting documentation is submitted and approved. The City will be responsible for payments until reimbursement is received from IDOT (typically 60-90 days) or for any ineligible items. In addition, the right of way acquisition and/or actual construction of the Jack Dame Road Overpass must begin within 10 years following the signing of this agreement or the City will be required to repay any federal funds received under this agreement.
Recommendation:
Authorize the Mayor to Sign the Local Agency Agreement for Federal Participation for the Jack Dame Road Overpass Project
Agenda Item #7 - Economic Development Program Agreements and Resolution – Ritchie Road/Ritchie Court Improvements
References:
default Attached Memo from Sam Tesreau, City Engineer
default Attached Preliminary Draft EDP/TARP State/Local Agreement
default Attached Local Agency/Company Agreement
default Attached Resolution Establishing a Class II Designated Truck Route
Recommended Action:
Consider State/Local Joint Agreement, Local Agency/Company Agreement
and Resolution Establishing a Class II Truck Route related to EDP Funding for Ritchie Road and Ritchie Court Improvements
History and Fact:
The City of Rochelle submitted an Economic Development Program (EDP) grant application to the Illinois Department of Transportation (IDOT) last fall for funding to assist with roadway improvements for the Nippon Sharyo project locating at the ITC Industrial Park. As a result, the City received an award letter through the EDP program for assistance with funding up to $2 million for construction of roadway improvements and an additional $48,000 in Truck Access Route Program funding. Since that time, Nippon Sharyo has decided to locate their facility within the Prologis Industrial Park which changed the transportation and funding needs for the project. The City submitted a revised request for EDP funds on February 28, 2011 and has received an approval letter from IDOT for $866,480, which represents 50% of the total cost for roadway improvements, and an additional $60,000 in Truck Access Route Program funding.
Discussion:
City staff and representatives from IDOT District 2 have prepared a State/Local Joint Agreement which has been sent to Springfield for review and approval. This agreement will not be finalized until the City approves the agreement and related resolution defining the limits of the proposed 80,000 pound truck route to be established from the intersection of Steward Road and Ritchie Road and include Ritchie Court. The Local Agency/Company Agreement, another requirement of the EDP agreement, has been executed by Nippon Sharyo USA and Mayor Olson. Once the State/Local Joint Agreement has been approved by the State, the mechanism for releasing funds is secured. Per the development agreement previously approved, all expenses related to the roadway improvements that are over and above the available EDP funds will be the responsibility of the developer.
Recommendation:
Approve State/Local Joint Agreement, Resolution Establishing a Class II Designated Truck Route and Local Agency/Company Agreement related to EDP Funding for Ritchie Road and Ritchie Court Improvements
Rescind the State/Local Joint Agreement, Truck Route Resolution and Local Agency/Company Agreement related to EDP Funding Approved 10/25/10
Agenda Item #8 - Ordinance Abating the Taxes Levied for 2010 – Taxable General Obligation Bonds
References:
default Attached Memo from Chris Frye, Finance Manager
default Attached Ordinance Abating the Taxis Levied for 2010 - Taxable General Obligation Bonds
Recommended Action:
Consider Approving an Ordinance Abating the Taxes Levied for 2010 to Pay Debt Service on Taxable General Obligation Bonds
History and Fact:
On November 22, 2010 the Mayor and Council approved an ordinance providing for the issuance of general obligation bonds in an amount not to exceed $2,940,000 to finance offsite improvements related to the Lighthouse Pointe Subdivision and Route 38 corridor. The bonds were issued on December 14, 2010 for $2,940,000. Proceeds from the bond issuance are being used to finance improvements within the TIF District as outlined in the Pre-Development Agreement between the City and North Route 38 LLC.
Discussion:
The annual debt service related to these bonds will not be paid through property taxes. Instead, the debt service will be paid through TIF revenues, interest refunds from the Internal Revenue Service and other City funds. In order to abate the property taxes, the proposed ordinance must be approved and forwarded to Lee and Ogle County. In the future, the abatement ordinance will be presented annually in December with the Ordinance Levying Property Taxes for the City of Rochelle.
Recommendation:
Approve an Ordinance Abating the Taxes Levied for 2010 to Pay Debt Service on Taxable General Obligation Bonds
City Council Meeting March 28, 2011
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
- Pledge to the Flag
- Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
- National Auctioneer's Day April 16, 2011
IV. REPORTS AND COMMUNICATIONS:
- Mayor
- Council Members
- Financial Statements, February 2011
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
- 1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
- a )Approve Minutes of City Council Meeting – March 14, 2011
- b) Approve Minutes of Special City Council Meeting – March 21, 2011
- c) Accept and Place on File Minutes of Stormwater Advisory Commission – January 19, 2011
- d) Approve Bills 03/04/11-03/10/11
- e) Approve Payroll 02/21/11-03/06/11
- f) Approve Lincoln Highway Heritage Festival Request – August 19-21, 2011
- g) Resolution Lincoln Highway Heritage Festival Parade – August 21, 2011
- h) Authorize the City's Assistance with the Hospital Hustle 5K Fun Run/Walk – June 4, 2011
I. DISCUSSION ITEMS:
II. EXECUTIVE SESSION
III. ADJOURNMENT
BUSINESS ITEMS: DETAIL
Agenda Item #2 - Amendment to Annexation Agreement Prologis Park (Public Hearing and Action)
References:
default Attached Amendment to Annexation Agreement - Prologis Park
default Attached Ordinance Amending Annexation Agreement - Prologis Park
Recommend Action:
Conduct the Public Hearing
Consider Ordinance Authorizing an Amendment to Annexation Agreement Prologis Park
History & Fact:
On July 29, 2003 the Mayor and City Council approved an Annexation Agreement with DP Industrial, LLC for approximately 300+ acres located south of Interstate 88 in the City's southeast industrial quadrant. On that same date the property was also annexed into the City with an I-2 General Industry zoning classification. The property has since been purchased by Prologis Land, LLC which, as a successor, is bound by the existing agreement.
Discussion:
As discussed at the March 14, 2011 City Council Meeting, grants have been secured for public improvements within the Prologis Park as part of the Nippon Sharyo Manufacturing, LLC project. The grants include funds for rail, roadway and utility infrastructure improvements for a combined total of approximately $8 million. The Rochelle Municipal Code requires that a surety in the amount of 110% of the approved estimated costs of the land improvements be provided by the developer. The proposed Amendment to Annexation Agreement modifies the surety requirement to exclude those improvements, expected to be funded by grants, for the determination of the surety requirement. In the event any of the grants are not funded, the amendment requires Nippon Sharyo to pay 100% of the costs for the public improvements which were expected to be funded by grants.
Recommendation:
Conduct the Required Public Hearing
Approve an Ordinance Authorizing an Amendment to Annexation Agreement Prologis Park
Agenda Item #3 - Development Agreement Prologis Park Rochelle/Nippon Sharyo Parcel
References:
default Attached Agreement between the City of Rochelle, ProLogis, Nippon Sharyo
Recommend Action:
Consider Development Agreement Prologis Park Rochelle/Nippon Sharyo Parcel
History & Fact:
On October 20, 2010 Nippon Sharyo USA announced plans to construct a passenger railcar production facility in the Interstate Transportation Subdivision, located on west Illinois Route 38. Since that time, Nippon Sharyo has decided to locate their facility on a 38 acre parcel within the Prologis Industrial Park, located in the City's southeast industrial sector. Nippon Sharyo and Prologis are currently finalizing the land acquisition terms with an anticipated closing date of March 31, 2011. The City has applied for, and been approved to receive, grant funding in excess of $8 million to facilitate the development of this property.
Discussion:
A three party Development Agreement, which was the topic of a discussion at the March 14, 2011 City Council Meeting, has been negotiated between the City, Prologis Land LLC and Nippon Sharyo Manufacturing LLC. This agreement memorializes the public improvements that will be undertaken (road, water, sanitary sewer, rail, electric, streetlights, stormwater facilities, fiberoptic and landscaping) and documents the responsibilities of the three parties and their related financial obligations. The agreement also addresses the course of action if some or all of the grants that have been secured for the project do not materialize. Finally the agreement includes one schedule which represents the business arrangement between Nippon Sharyo Manufacturing, LLC and Prologis Land LLC and a second schedule that documents an agreement between the City and Nippon Sharyo Manufacturing, LLC.
Nothing in this agreement transfers any financial responsibility from the developer to the City. It does however obligate the City to take certain actions in the event that the developer fails to complete construction of improvements consistent with agreed upon construction milestones.
Recommendation:
Approve Development Agreement Prologis Park Rochelle/Nippon Sharyo Parcel
Agenda Item #4 -Final Plat – Prologis Park Rochelle Unit One
References:
default Memo from Chris Limas, Community Development Director
default Ordinance Approving Final Plat of Subdivision for ProLogis Park
Recommended Action:
Consider Final Plat for Prologis Park Rochelle Unit One
History and Fact:
On October 25, 2010 the Mayor and City Council approved the final plat for the Interstate Transportation Center Subdivision, which was to include the Nippon-Sharyo manufacturing site. Nippon Sharyo has subsequently decided to locate their facility in the Prologis Park situated east of Caron Road, south of Interstate 88 and north of Steward and Ritchie Roads. The preliminary plat for Prologis Park Rochelle Unit One was approved by the Mayor and Council on March 14, 2011.
Discussion:
The final plat for Prologis Park Rochelle Unit One includes a six lot subdivision with right-of-way dedication for a road and rail. Outlots A, B, C and D will contain the detention and drainage for the subdivision, Lot 1 will house the Nippon-Sharyo facility and Lot 2 will be available for future development. On March 7, 2011 the Planning and Zoning Commission reviewed the petition for the final plat and voted to recommend approval by a vote of 7-0 subject to any required changes to easements or right-of-ways, prior to recording.
Recommendation:
Authorize an Ordinance Approving the Final Plat of Subdivision for Prologis Park Rochelle Unit One.
Agenda Item #5 - Ordinance Amending the Municipal Code to Authorize the Seizure and Impoundment of Vehicles used in the Commission of Certain Crimes and Related Administrative Fee
References:
default Attached Memo from Eric Higby, Police Cheif
default Attached Ordinance Amending Municipal Code
Recommended Action:
Consider an Ordinance Amending Chapter 94 of the Municipal Code to Authorize the Seizure and Impoundment of Vehicles used in the Commission of Certain Crimes and Related Administrative Fee
History and Fact:
The Rochelle Police Department routinely searches for enforcement initiatives that reduce crime and increase public safety. In an effort to achieve these goals, several other communities have enacted a towing ordinance and related administrative fee as a deterrent to specific offenses.
Discussion:
The proposed ordinance would impose an administrative fee of $500.00, in addition to applicable fines, costs, towing and storage fees, for the following offenses: driving under the influence of alcohol and other drugs, aggravated fleeing to allude a police officer, operating a vehicle without a valid driver's license, operation of a motor vehicle in connection with a violation of the Illinois Controlled Substance Act, Illinois Cannabis Control Act, possession of drug paraphernalia, or unlawful use of weapons statute, possession of a firearm without firearm owner's identification card, operation of a motor vehicle without a valid registration, or operation of a motor vehicle during the commission of a felony offense. Motor vehicles seized per this ordinance will remain impounded until all costs associated with the towing and storage of the vehicle are paid to the Rochelle Police Department. The registered owner of the vehicle will be notified at the time of the incident or via certified mail within five business days. The ordinance also provides for an administrative hearing process should the registered owner choose to challenge the impounding.
Recommendation:
Approve an Ordinance Amending Chapter 94 of the Municipal Code to Authorize the Seizure and Impoundment of Vehicles used in the Commission of Certain Crimes and Related Administrative Fee
Agenda Item #6 - Revised Agreement for Wastewater Conveyance and Treatment between the City of Rochelle and the Village of Hillcrest
References:
default Attached Redlined Agreement for Wastewater Conveyance and Treatment between the City of Rochelle and the Village of Hillcrest
Recommended Action:
Consider a Revised Agreement for Wastewater Conveyance and Treatment between the City of Rochelle and the Village of Hillcrest
History and Fact:
Representatives from the City of Rochelle and the Village of Hillcrest have worked diligently to develop a Sanitary Sewer Agreement which will allow the City to serve the sanitary sewer needs of Hillcrest through Rochelle's existing Wastewater Treatment Plant. The provisions of the agreement were discussed at the October 26, 2009 City Council Meeting and subsequently approved by the Mayor and Council on December 13, 2010.
Discussion:
Following the City's approval of the agreement, representatives from the Village of Hillcrest requested modifications to the time frames designated for completion of the Hillcrest System. The original agreement requires Hillcrest to complete all of the wastewater system that would serve the existing portion of the Village (currently served by septic systems) within five years. Hillcrest has requested that this period be extended to seven years. In addition, the Village has requested a five year period, from the date of the signed agreement, to obtain a permit from the Illinois Environmental Protection Agency for construction of the sanitary sewer system instead of the original three. The City may withhold approval of any permits for construction of the system for other portions of Hillcrest if the above timeframes are not met. On March 22, 2011 the Village of Hillcrest Board voted 3-2 to approve the Revised Agreement for Wastewater Conveyance and Treatment and the Jurisdictional Boundary Agreement at a Special Meeting.
Recommendation:
Approve the Revised Agreement for Wastewater Conveyance and Treatment between the City of Rochelle and the Village of Hillcrest
Approve the Jurisdictional Boundary Line and Intergovernmental Cooperation Agreement between the City and Village of Hillcrest (attachment to Wastewater Agreement)
City Council Meeting March 21, 2011
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
- Pledge to the Flag
- Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
- Mayor
- Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
I. DISCUSSION ITEMS:
II. EXECUTIVE SESSION
III. ADJOURNMENT
BUSINESS ITEMS: DETAIL
Agenda Item #1 - Ordinance Approving a Special Use Permit for Chicagoland Skydiving Center
References:
Attached Memo by Chris Limas, Community Development Director
default Attached Ordinance Approving a Special Use Permit
Recommend Action:
Consider a Special Use Request for Chicagoland Skydiving Center
History & Fact:
Over the past few months, Doug Smith, owner of Chicagoland Skydiving Center (CSC), has discussed plans to relocate his skydiving business from Hinckley to Rochelle with the Planning and Zoning Commission, Airport Advisory Commission and City Council. On February 14, 2011 the Mayor and Council approved the creation of an A-Airport zoning district which, among other airport related uses, allows for a skydiving operation by means of a special use permit.
Discussion:
Sky Team Incorporated has petitioned the City for a special use permit to allow CSC to operate a skydiving business and associated accessory uses at the Rochelle Municipal Airport. The accessory uses include an aircraft hangar, welcome center, restaurant/bar and an RV park. The development of the skydiving center is proposed in two phases: temporary structures for the first year and permanent structures thereafter. The temporary structure site plan includes three office trailers, a temporary restroom facility, permanent taxiway and ramp extensions, a tent for staging, an aggregate driveway, parking lot and RV parking area and a chain link fence. The permanent structure site plan includes a 100 x 100 foot hanger, office/classroom building, utilities, ramp expansion, seasonal tent, gazebo and asphalt parking lot and access drive. On March 7, 2011 the Planning and Zoning Commission conducted a Public Hearing and subsequently voted 5-0 to recommend approval of the application subject to several conditions including: layout in conformance with the Preliminary Site Plan dated 2/25/11, allow accessory uses shown on the site plan, approval of a lease agreement, approval of a final site plan and engineering which includes stormwater management for the permanent structures, installation of permanent water and sewer prior to the 2012 season, all applicable codes must be met, approval of a sign permit, RV's must be removed at the end of the season, the grounds must be maintained, the operation of the skydiving business must not interfere with normal airport operations, Gurler Road must be upgraded per City requirements. In addition, the temporary structures must meet the following conditions: aggregate areas must be kept dust free, all applicable codes must be met, approval of a sign permit and removal of all temporary structures prior to the start of the 2012 season.
Recommendation:
Authorize an Ordinance Approving a Special Use Pemit for Chicagoland Skydiving Center Subject to Conditions as Outlined
Agenda Item #2 - Land Lease Agreement between the City and Sky Team, Inc.
References:
default Attached Land Lease Agreement
Recommend Action:
Consider a Land Lease Agreement between the City and Sky Team, Inc.
History & Fact:
Representatives from Chicagoland Skydiving Center (CSC) have been meeting with City representatives for several months regarding the relocation and expansion of their skydiving business at the Rochelle Municipal Airport. A Land Lease Agreement has been developed between the City and Sky Team, Inc to facilitate the construction of an aviation hangar, office building and other facilities related to the skydiving operation. Details of the proposed Land Lease Agreement were discussed at the March 14, 2011 City Council Meeting.
Discussion:
Sky Team would like to lease approximately 7 acres of property for a term of 20 years with two options to extend the term for an additional 10 years each. An annual ground rent will be paid to the City in monthly installments as follows: $40,000 for years one through five, $25,000 for years six through twenty. In addition, Sky Team will be responsible for all real estate taxes related to the premises and improvements. Permitted uses, per the lease, include the operation of a skydiving business, a hangar for skydiving purposes, aircraft sales and leasing, operation of a restaurant and retail store, and operation of an RV park. Rules and regulations are also included which govern alcohol consumption, the drop zone and the RV camping area. The lessee will construct, at their cost, an aviation hangar, office building, parking lot, RV parking lot, aviation ramp, staging gazebo and internal roadway from the parking lot to the RV park. Per the lease, City will provide sanitary sewer and water to the boundary of the leased premises, a roadway entrance and internal roadway to the parking facility, fencing around the leased premises and an expansion of the taxiway.
Recommendation:
Approve a Land Lease Agreement between the City and Sky Team, Inc.
City Council Meeting January 10, 2011
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
- Pledge to the Flag
- Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
- Mayor
- Council Members
- Employee Introduction - default Joe Sester
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
- 1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
- a) Approve Minutes of City Council Meeting - default December 27, 2010
- b) Accept and Place on File Minutes of Planning & Zoning Commission Meeting - default December 6, 2010
- c) Approve Bills 12/17/10-12/22/10
- d) Approve Payroll default 12/13/10-12/26/10
- 2) Amendment of CenterPoint Annexation Agreement (Public Hearing and Action)
- 3) Preliminary Plat CenterPoint Intermodal Center Rochelle Phase II
- 4) Engineering Agreement with Fehr-Graham and Assoc. - Rail Grant ITC Industrial Park
I. DISCUSSION ITEMS:
- 1) Transform Rochelle
- 2) Amendment to Silverwood Annexation Agreement
- 3) Flood Plain Study
II. EXECUTIVE SESSION
III. ADJOURNMENT
BUSINESS ITEMS:
Agenda Item #2 - Amendment of CenterPoint Annexation Agreement (Public Hearing and Action)
References:
Recommend Action:
Conduct the Public Hearing
Consider Ordinance Authorizing an Amendment of CenterPoint Annexation Agreement
History & Fact:
On April 14, 2003 the Mayor and City Council approved an Annexation Agreement with CenterPoint Properties for approximately 367 acres of land north of Illinois Route 38 West. On that same date the property was also annexed into the City with an I-1 Light Industry zoning. On December 27, 2010 the Mayor and Council approved rezoning the property to I-2 General Industry.
Discussion:
An amendment to the Annexation Agreement has been drafted which was necessitated by the anticipated dedication of a portion of CenterPoint's property along BNSF rail line for the City's construction of a rail siding. Once constructed, this rail will service both the Black Earth and CenterPoint properties. The property to be dedicated was reserved for use as a buffer in the original Annexation Agreement. In addition the amendment recognizes the I-2 zoning and the new concept plan which the Planning and Zoning Commission recommended for approval at their January 3, 2011 meeting. The site plan coincides with the preliminary plat which is contained in the following agenda item.
Recommendation:
Conduct the Required Public Hearing
Approve an Ordinance Authorizing an Amendment of CenterPoint Annexation Agreement
Agenda Item #3 - Preliminary Plat CenterPoint Intermodal Center Rochelle Phase II
References:
Recommend Action:
Consider Preliminary Plat for CenterPoint Intermodal Center
History & Fact:
Rochelle Development Joint Venture LLC, Rochelle Development Lot 1 LLC and CenterPoint Intermodal Center Rochelle Properties Association have petitioned for approval of a preliminary plat for a thirteen lot industrial subdivision located on the north side of Illinois Route 38 at the intersection of CenterPoint Drive and Illinois Route 38. The proposed subdivision would include ten buildable lots, with three outlots reserved for detention and stormwater management. The buildable lots in the subdivision have been configured north and south in order to maximize rail access to the lots. In addition CenterPoint Drive has been continued to the north and CenterPoint Court, a new east and west street, and Industrial Drive, a new north and south street, have been added.
Discussion:
On January 3, 2011 the Planning and Zoning Commission reviewed the petition for a preliminary plat. Due to the length of CenterPoint Drive, and per the annexation agreement, staff will require an additional street prior to final platting of lots 5 and 6 to access property to the west. The Plan Commission voted to recommend approval of the preliminary plat by a vote of 8-0 subject to any changes being worked out during the final platting and engineering process.
Recommendation:
Authorize an Ordinance Approving the Preliminary Plat for CenterPoint Intermodal Center Rochelle Phase Two, subject to any changes being worked out during the final platting and engineering process.
Agenda Item #4 - Engineering Agreement with Fehr-Graham and Associates - Rail Grant ITC Industrial Park
References:
default Attached Agreement between the City of Rochelle and Fehr Graham and Associaties
Recommended Action:
Consider an agreement between the City of Rochelle and Fehr-Graham & Associates for engineering services related to rail improvements
History and Fact:
The Illinois Department of Transportation (IDOT) has approved funding in the amount of $5,000,000 through the Bureau of Railroads to construct an industrial rail spur to serve the Nippon Sharyo facility in the ITC Industrial Park.
Discussion:
The IDOT approved project includes the installation of approximately 8,342 feet of rail siding and associated structures in the industrial park. The Bureau of Railroad grant authorizes engineering services not to exceed $479,953 for engineering design work and $274,259 for construction engineering. Fehr Graham & Associates have submitted a proposal for engineering services related to the design, permitting, preparation of bid documents and grant administration for this project at fee of $287,590, which is $192,363 below the estimated cost. In addition Fehr Graham's proposal includes engineering services related to hydraulic surveys, compaction tests, material inspections and construction observation at an amount not to exceed $274,259. This agreement will be executed once the land transaction is complete between the developer and Nippon Sharyo. These engineering services are allowable expenses through the IDOT project and will be paid through grant funds.
Recommendation:
Authorize the City Manager to sign an agreement between the City of Rochelle and Fehr-Graham & Associates for engineering services related to rail improvements for the Interstate Transportation Center
Discussion Item #1 - Transform Rochelle
Discussion Item #2 - Amendment to Silverwood Annexation Agreement
Discussion Item #3 - Flood Plain Study
City Council Meeting March 14, 2011
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
- Pledge to the Flag
- Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
- Mayor
- Council Members
- default Employee Introduction - Michelle Quest
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
- 1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
- a) Approve Minutes of City Council Meeting - default February 28, 2011
- b) Approve Minutes of Special City Council Meeting - default February 18, 2011
- c) Approve Bills 02/25/11-03/02/11
- d) Approve Payroll default 02/07/11-02/20/11
- e) Accept and Place on File default Motor Fuel Tax Fund Audit - January 1, 2008 through December 31, 2009
- 2) Firest Avenue Lift Station Project
- 3) Preliminary Plat - Prologis Park Rochelle Unit One
- 4) Amendment to the Lee County Enterprise Zone
- 5) Reduction in Letter of Credit - Squires Landing Subdivision
- 6) Engineering Agreement with Fehr-Graham and Associates - Jack Dame Road Overpass
- 7) Ordinance Amending Municipal Code & Resolution - Annual Alarm System Permits
- 8) Simplified Municipal Telecommunications Tax Rate Change
I. DISCUSSION ITEMS:
- 1) Towing Ordinance
- 2) Amendment to Annexation Agreement Prologis Park
- 3) Site Development Agreement Prologis Park/Nippon Sharyo Parcel
- 4) Land Lease Agreement Between City of Rochelle and Chicagoland Skydiving Center
- 5) 2011-2012 Budget Timeline
-
II. EXECUTIVE SESSION
-
III. ADJOURNMENT
BUSINESS ITEMS:
Agenda Item #2 - First Avenue Lift Station Project
References:
default Attached Memo from Edward Carr, RMU General Manager
default Attached Memo from Kathy Cooper, Superintendent of Water/Water Reclamation
Recommend Action:
Consider bids for the First Avenue Lift Station Project
History & Fact:
To assist with public improvements related to the recent plant expansion of Sara Lee, an application for a Community Development Assistance Program (CDAP) grant was submitted through the Illinois Department of Commerce and Economic Opportunity. A CDAP grant in the amount of $720,000 was subsequently approved to assist with the construction of approx. 600 linear feet of sanitary sewer and upgrades to the existing First Avenue lift station. The design and bid specifications for the project were prepared by Willett Hofmann & Associates with an estimated cost of $794,000.
Discussion:
In July of 2010 a single contractor responded to the request for bids. Due to the amount of the bid, $1,199,879, staff recommended rejecting it and rebidding at a later date when contractors would be preparing for the 2011 construction season. Subsequent to the required public notice, bids were opened on March 3, 2011, with six contractors submitting bids. RMU staff and their consultant, Matt Hansen from Willett Hofmann, have reviewed the bids and recommend accepting the apparent low bid from Fischer Excavating in the amount of $720,130.26. Construction related to this project is expected to begin in April and will take approximately eight weeks.
Recommendation:
Accept the bid from Fischer Excavating in the amount of $720,130.26.
Agenda Item #3 - Preliminary Plat - Prologis Park Rochelle Unit One
References:
default Attached Memo from Chris Limas, Community Development Director
default ProLogis Park Rochelle Unit One Preliminary Plat
default Ordinance Approving Preliminary Plat of Subdivision Prologis Park Rochelle Unit One
Recommend Action:
Consider Preliminary Plat for Prologis Park Rochelle Unit One
History & Fact:
On October 25, 2010 the Mayor and City Council approved the final plat for the Interstate Transportation Center Subdivision, which was to include the Nippon-Sharyo development. Nippon-Sharyo plans to build a 450,000 square foot factory to construct passenger rail cars. Since the approval of the final plat, Nippon Sharyo has decided to locate their facility in the Prologis Park situated east of Caron Road, south of Interstate 88 and north of Steward and Ritchie Roads.
Discussion:
The preliminary plat for Prologis Park Rochelle Unit One includes a six lot subdivision with right-of-way dedication for a road and rail. Outlots A, B, C and D will contain the detention and drainage for the subdivision and Lot 1 will accommodate the Nippon-Sharyo facility. Lot 2 will be available for future development. On March 7, 2011 the Planning and Zoning Commission reviewed the petition for the preliminary plat and voted to recommend approval by a vote of 7-0 subject to any required changes to easements or right-of-ways and an approved stormwater management plan.
Recommendation:
Authorize an Ordinance Approving the Preliminary Plat of Subdivision for Prologis Park Rochelle Unit One
Agenda Item #4 - Amendment to the Lee County Enterprise Zone
References:
default Attached Ordinance Amending Ordinance No. 01-3051 Enterprise Zone
Recommended Action:
Consider Ordinance Amending Ordinance No. 01-3051 (Enterprise Zone)
Consider Intergovernmental Agreement Amendment #14
History & Fact:
On December 23, 1986 the City of Dixon and County of Lee entered into an Intergovernmental Agreement to provide for the administration of an enterprise zone encompassing contiguous portions of the City of Dixon and County of Lee. The agreement was subsequently amended to include the City of Amboy, Village of Ashton, Village of Franklin Grove, Village of Paw Paw, City of Rochelle and Ogle County. As part of the agreement the government units included have indicated their willingness and desire to extend the boundaries of the Lee County Enterprise Zone to include additional properties, alter incentives, and alter the termination date of the zone.
Discussion:
On October 25, 2010 the Mayor and City Council approved an amendment to the Enterprise Zone to include the Interstate Transportation Center, a territory expansion of 146 acres, to accommodate the Nippon Sharyo facility. Since that time, Nippon Sharyo has decided to locate their facility in the Prologis industrial park. Due to the location change, the Lee County Enterprise Zone plans to submit an application to the State of Illinois for zone changes to include 35 acres in Prologis Park and remove the Interstate Transportation Center property. John Thompson representing the Lee County Enterprise Zone will be in attendance to provide additional information and answer any questions.
Recommendation:
Approve an Ordinance Amending Ordinance No. 01-3051 (Enterprise Zone)
Approve Intergovernmental Agreement Amendment #14
Agenda Item #5 - Reduction in Letter of Credit - Squires Landing Subdivision
References:
default Attached Memo from Sam Tesreau, City Engineer
Recommended Action:
Consider a Reduction in the Letter of Credit for Squires Landing Subdivision
History & Fact:
An irrevocable letter of credit, No. S2005-246 for $1,514,361.53 was originally submitted to the City of Rochelle by Squires Landing LLC to secure their obligations related to land improvement for Squires Landing Subdivision located east of 20th Street. On October 9, 2007 the Mayor and Council approved a reduction in the letter of credit to $390,756 due to completion of the majority of required improvements. On October 14, 2008 the deadline for completion of the remaining public improvements and maturity date of the letter of credit were extended to October 18, 2009. A subsequent reduction in the letter of credit to $98,600 was approved on September 14, 2009 along with a two year extension due to the downturn in residential development.
Discussion:
Ryan Fitzgerald, representing Springcreek Development Group, has requested a further reduction in the letter of credit based on the completion of additional improvements. City Engineer, Sam Tesreau, has reviewed the request and outlined the remaining conditions required for release of the surety: completion of sidewalks, ramps, restoration and as built plans. Since the final plat was recorded in 2006 there have been 22 building permits issued in the Squires Landing Subdivision which accounts for approximately 50% of the lots. The sidewalks and ramps along the undeveloped lot frontages have not been completed or connected to the existing sidewalks. Given that there are additional items to be completed, the replacement letter of credit or other surety recommended is no less than $48,000 with an expiration date of no earlier than October 31, 2011.
Recommendation:
Approve a Reduction in the Letter of Credit for Squires Landing Subdivision
Agenda Item #6 - Engineering Agreement with Fehr-Graham & Associates - Jack Dame Road Overpass
References:
default Attached Memo from Sam Tesreau, City Engineer
default Attached Agreement between the City of Rochelle and Fehr-Graham and Associates
Recommended Action:
Consider an agreement between the City of Rochelle and Fehr-Graham & Associates for engineering services related to phase one of the Jack Dame Road Overpass
History and Fact:
The City of Rochelle, in association with Ogle and Lee County, held a Regional Transportation Summit with area legislators in January of 2007 to discuss various roadway infrastructure needs within and adjacent to the City of Rochelle. Various funding requests were submitted to the legislators as part of the summit. Congressman Manzullo has obtained approximately $245,000 for the Jack Dame Road Overpass Project which is a key component of the Greater Ogle County Southwest Rochelle Truck Route. This funding will help offset the cost for a Preliminary Engineering feasibility analysis and the preparation of other required supporting documents.
Discussion:
Fehr-Graham and Associates has identified a scope of services for preliminary engineering elements for a fee of $204,263. Additional engineering phases will be required in the future before a final set of construction plans and documents are approved and ready for bid letting. The preliminary engineering and analysis will define further engineering steps necessary as funding is available. The City will be reimbursed for eligible items by the Illinois Department of Transportation once the appropriate documentation is submitted and reviewed per the provisions of the agreement.
Recommendation:
Authorize the City Manager to sign an agreement between the City of Rochelle and Fehr-Graham & Associates for engineering services related to phase one of the Jack Dame Road Overpass
Agenda Item #7 - Ordinance Amending Municipal Code & Resolution - Annual Alarm System Permits
References:
default Attached Memo from Rene Smith, Police Department Administrative Assistant
default Attached Ordinance Amending Chapter 38 (Emergency Services) of the Municipal Code
default Attached Resolution Establishing Alarm Permit Fee
Recommended Action:
Consider an Ordinance Amending Chapter 38 (Emergency Services) of the Municipal Code to Authorize Annual Alarm System Permits and a Resolution Establishing Alarm Permit Fees
History & Fact:
The Rochelle Municipal Code provides that anyone installing or maintaining a burglar, smoke, fire, or medical alarm, which provides for notification to the Police and/or Fire Department, must file a permit application with the Chief of Police. The alarm permits currently expire three years following the filing of the application. This system results in alarm holders having different expiration dates, requiring billing to be processed every month. In addition, important information contained on the application often changes over a three year period and can result in issues for the responding department.
Discussion:
The Police Department is recommending that alarm permits be changed to an annual application process. This would result in a more efficient billing process and increase the accuracy of the information. The change would be effective on May 1, 2011 and current permit holders would be converted to the new schedule over the next three years. In addition an increase in the current rate of $20 per three year period to $25 per year is recommended. This increase will help offset the costs associated with billing, processing the applications and permits, and response from the Police and Fire Departments.
Recommendation:
Approve an Ordinance Amending Chapter 38 (Emergency Services) of the Municipal Code to Authorize Annual Alarm System Permits
Approve a Resolution Establishing Alarm Permit Fee
Agenda Item #8 - SImplified Municipal Telecommunications Tax Rate Change
References:
default Attached Memo from Bruce McKinney, City Clerk
default Attached Ordinance Approving Telecommunications Tax Rate Change
Recommended Action:
Consider Ordinance Approving Telecommunications Tax Rate Change
History & Fact:
In 2002 the State of Illinois increased the telecommunications tax rate that municipalities could charge to a maximum of 6%. This, combined with the State's portion, equates to a total maximum telecommunications tax rate allowable of 13%. The Mayor and City Council voted to increase the City's portion of the telecommunications tax rate from 1% to 3% in 2006 and again in 2007 to 5%. This rate may be adjusted annually.
Discussion:
Several of the surrounding communities have increased their telecommunications tax rate to the 6% maximum. Increasing the tax rate from 5% to 6% would provide an additional $60,000 per year in tax receipts to the City. In order to proceed with an increase, a certified copy of the ordinance must be filed with the Illinois Department of Revenue by March 20, 2011.
Recommendation:
Consider Ordinance Approving Telecommunications Tax Rate Change
Discussion Item #1 - Towing Ordinance
Discussion Item #2 - Amendment to Annexation Agreement Prologis Park
Discussion Item #3 - Site Development Agreement Prologis Park/ Nippon Sharyo Parcel
Section 86-52 of the Rochelle Municipal Code requires that surety in the amount of 110% of the cost of all public improvements must be provided, and that the City Engineer must certify that this surety has in fact been posted. Since the grants are made to the City and the public improvements funded by the grants exceed the minimum requirements of the project, the developer is not in a position to post this level of surety.
Discussion Item #4 - Land Lease Agreement Between the City of Rochelle and Chicagoland Skydiving Center
As discussed at the February 14, 2011 City Council Meeting, Chicagoland Skydiving Center (CSC) is interested in relocating and expanding their skydiving business at the Rochelle Municipal Airport. A Land Lease Agreement has been developed between the City and CSC which would enable CSC to lease property for the purpose of constructing an aviation hangar, office building and other related facilities.
Airport Superintendent Don Elliott and City Attorney Alan Cooper will be in attendance to provide details of the proposed agreement and respond to questions from the Mayor and Council.
Discussion Item #5 - 2011-2012 Budget Timeline
City Council Meeting February 28, 2011
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
- Pledge to the Flag
- Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
- Mayor
- Council Members
- Financials - January 2011
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
- 1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
- a) Approve Minutes of City Council Meeting - default February 14, 2011
- b) Approve Minutes of Special City Council Meeting - default February 11, 2011
- c) Approve Bills 02/04/11-02/10/11; 02/11/11-02/17/11
- d) Approve Payroll default 01/24/11-02/06/11
- 2) Ordinance Amending Municipal Code - Authorize Regulation of Vicious Animals
- 3) Illinois Commerce Commission Petition - Industrial Rail Crossing on Steward Road
I. DISCUSSION ITEMS:
II. EXECUTIVE SESSION
III. ADJOURNMENT
BUSINESS ITEMS: DETAIL
Agenda Item #2 - Ordinance Amending Municipal Code - Authorize Regulation of Vicious Animals
References:
default Attached Memo from Police Cheif Eric Higby
default Attached Ordinance Amending Municipal Code
Recommend Action:
Consider an Ordinance Amending Chapter 14 of the Municipal Code to Authorize the Regulation of Vicious Animals
History & Fact:
The Rochelle Police Department is periodically called upon to respond to situations which involve injuries resulting from an animal attacking a person or another animal. The Rochelle Municipal Code does not currently define vicious animals and lacks regulation and prohibition of these animals within the City limits. The Illinois Animal Control Act allows local units of government to impose restrictions which further control and regulate animals providing they are not specific to breed.
Discussion:
Following a situation last year, which resulted in an injured dog being euthanized, Detective Terry Inman recommended an amendment to the Rochelle Municipal Code to address vicious animals. Several ordinances from other communities were reviewed and Police Chief Higby and Attorney Cooper have worked together to finalize the proposed amendment. The modifications will provide police officers with clear definitions and the authority to declare an animal vicious. The amendment also allows for the impoundment and eventual extermination of the animal should it be deemed necessary at the owner's expense.
Recommendation:
Approve an Ordinance Amending Chapter 14 of the Municipal Code to Authorize the Regulation of Vicious Animals
Agenda Item #3 - Illinois Commerce Commission Petition - Industrial Rail Crossing on Steward Road
References:
default Attached Memo from Jason Anderson, Economic Development Director
Recommend Action:
Consider authorizing the City Manager to file a petition before the Illinois Commerce Commission for an extension of the City Lead Track across Steward Road
History & Fact:
The Economic Development Department has been in contact with three industries that are interested in locating facilities on Steward Road, east of Illinois River Energy. All three projects will require rail served sites. Two of the industries are currently negotiating the terms for acquisition of the land and the assurance of rail to the site is crucial in moving forward.
Discussion:
In order to provide rail access to these sites, the City would need to extend the City Industrial Rail system across Steward Road. The first step in extending the rail would be for the City to file a petition with the Illinois Commerce Commission requesting permission. The proposed rail extension would provide several benefits to the City including: increased capacity for rail car storage, increased safety by separating rail cars containing hazardous materials and increased rail revenues which could be used to fund future rail improvements.
Recommendation:
Authorize the City Manager to file a petition before the Illinois Commerce Commission for an extension of the City Lead Track across Steward Road near the Illinois River Energy property
Discussion Item #1 - Route 251 Overpass Closure and Detour
As reported last fall, the Illinois Route 251 overpass through Rochelle will require some extensive rehabilitation in 2011 due to structural deterioration. The Mayor and Council approved a Letter of Understanding on September 13, 2010 related to a 90 day closure of the overpass and an associated detour route. The project is expected to begin in late March or early April and the Illinois Department of Transportation will install detour signage and barricades approximately one week prior to commencement
of the project. City Staff have developed a plan to proactively communicate this information to the public which includes: radio, newspaper, the City's website, and personal contact with local industries and organizations. Interim City Manager, Meggon McKinley will provide additional information on these plans and respond to questions from the Mayor and City Council.
City Council Meeting February 14, 2011
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
- Pledge to the Flag
- Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
- Mayor
- Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
- 1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
- a)Approve Minutes of City Council Meeting – default January 24, 2011
- b) Approve Bills - 01/14/11-01/20/11; 01/21/11-01/27/11; 01/28/11-02/03/11
- c) Approve Payroll - default 01/10/11-01/23/11
- d) Accept and Place on File default Fire Department 2010 Annual Report
- e) Approve a default Resolution Regarding Release of Executive Session Minutes
- f) Approve a Resolution Establishing the Official Zoning Map for 2010
- 2) Annual Tree Trimming
- 3) Ordinance Amending Municipal Code - Sewer Main Installation & Chimney Seals
- 4) Pre-Manufactured Vaulted Toilet System Variance - Cooper Park
- 5) Ordinance Amending Municipal Code - Airport Zoning District
I. DISCUSSION ITEMS:
II. EXECUTIVE SESSION
III. ADJOURNMENT
BUSINESS ITEMS:
Agenda Item #1f - Approve a Resolution Establishing the Official Zoning Map for 2010
References:
Attached Memo from Chris Limas, Community Development Director
Attached Resolution Establishing the Official Zoning Map - 2010
Attached Zoning Map dated December 31, 2010
Recommend Action:
Consider Resolution Establishing the Official Zoning Map for Calendar Year 2010
History & Fact:
Illinois Municipalities are required to certify their zoning maps annually no later than March 31. The map is required to indicate all of the existing zoning classifications for the preceding year, in this case effective December 31, 2010.
Discussion:
The "official zoning map" will be dated December 31, 2010.
Attached is the resolution which, upon approval by the Mayor and City Council, will authorize the City Clerk to certify the official map by signature and seal for the calendar year 2010.
Recommendation:
Approve Resolution Establishing the Official Zoning Map for Calendar Year 2010
Agenda Item #2 - Annual Tree Trimming
References:
default Attached Memo from Edward Carr, RMU General Manager
Recommend Action:
Consider the bid from Pine Rock Nursery in the amount of $74,800.
History & Fact:
The 2010-11 Electric Operations Budget includes $150,000 for overhead line expense. This budgeted amount is for materials and expense incurred in the maintenance of the overhead distribution system, including tree trimming estimated at $90,000. Annual tree trimming is a crucial component in reducing outages in RMU's overhead distribution system.
Discussion:
The area designated for tree trimming this year, Zone 3, includes the RMU service area south of Creston Road/First Avenue to Elva Road bounded by Locust Road to the east and Brush Grove Road to the west. Also included is the area south of Route 38 to Creston Road which is east of Interstate 39. Subsequent to the required public notice, bids were opened on January 27, 2011 with three contractors submitting bids. RMU Staff have reviewed the bids and recommend the acceptance of the apparent low bidder, Pine Rock Nursery, with a bid of $74,800.
Recommendation:
Accept the bid from Pine Rock Nursery in the amount of $74,800.
Agenda Item #3 - Ordinance Amending Municipal Code – Sewer Main Installation and Chimney Seals
References:
default Attached Memo from Edward Carr, RMU General Manager
default Attached Ordinance Amending Chapter 98 (Utilities) of the Municipal Code
Recommended Action:
Consider an ordinance amending Chapter 98 (Utilities) of the Municipal Code related to sewer main installation and chimney seals.
History & Fact:
Chapter 98 of the City of Rochelle Municipal Code includes specifications for sanitary sewer construction and sanitary sewer manholes. Developers and/or contractors must meet these requirements prior to acceptance of the sanitary sewer by the City.
Discussion:
Rochelle Municipal Utilities has proposed two amendments to the Municipal Code governing sewer main installation. The first amendment would require all sanitary sewers to be cleaned and televised, at the expense of the developer or contractor, prior to acceptance by the City. This would provide the City with additional assurance related to materials and workmanship. The Standard Specifications for Water and Sewer Construction in Illinois includes provisions for televising as a supplemental condition for the acceptance of sanitary sewer. The second amendment would allow contractors to use either internal or external chimney seals in the construction of manholes. Due to improved materials, internal seals are now equally effective in preventing water from entering the manhole.
Recommendation:
Approve an ordinance amending Chapter 98 (Utilities) of the Municipal Code related to sewer main installation and chimney seals.
Agenda Item #4 - Pre-Manufactured Vaulted Toilet System Variance – Cooper Park
Referencees:
default Attached Memo and Attachments from Chris Limas, Community Development Director
default Attached Memo from Edward Carr, RMU General Manager
default Attached Memo from Kathy Cooper, Superintendent Water/Water Reclamation
default Attached Ordinance Granting a Variance
Recommended Action:
Consider an Ordinance Granting a Variance from Chapter 98 of the Rochelle Municipal Code to Allow the Construction of a Pre-Manufactured Vaulted Toilet System at Cooper Park
History & Fact:
The Flagg Rochelle Community Park District has requested a variance from Chapter 98, Section 152 of the Rochelle Municipal Code which requires all properties with toilet facilities to connect to the City's sanitary sewer. The variance requested would allow the Park District to construct a Vaulted Toilet Sewage System as part of their redevelopment project at Cooper Park.
Discussion:
The Planning and Zoning Commission recessed into a Public Hearing on September 7, 2010 to consider the variance request and concluded the hearing on February 7, 2011. The Commission voted 5-2, to recommend approval of the variance to allow the construction of the vaulted toilet system. The Park District has indicated that the reasons for the variance request are vandalism, the opportunity for year round operation and lower operational cost. City Staff recommends denial of the variance request due to the precedent that would be set. There is City sewer available in the vicinity, current facilities at Cooper Park are connected to water and sewer and no exceptions have been granted to the these Municipal Code requirements.
Recommendation:
Deny an Ordinance Granting a Variance from Chapter 98 of the Rochelle Municipal Code to Allow the Construction of a Pre-Manufactured Vaulted Toilet System at Cooper Park
Agenda Item #5 - Ordinance Amending Municipal Code - Airport Zoning District
References:
default Attached Memo and Attachments from Chris Limas, Community Development Director
default Attached Ordinance Amending Municipal Code - Airport Zoning District
Recommended Action:
Consider an Ordinance Amending Chapter 110 of the Rochelle Municipal Code Creating the A Airport Zoning District and Amending the Zoning Map of the City of Rochelle Designating Koritz Field as an A Airport Zoning District.
History & Fact:
The Chicago Skydiving Center presented information at the January meeting of the Planning and Zoning Commission regarding their desire to locate at the Rochelle Municipal Airport. Following that presentation the commission discussed the uses currently permitted at the airport. The commission requested that staff research the subject and propose modifications that would promote the future development of airport-related businesses.
Discussion:
Staff conducted a survey of airports in Northern Illinois and an Airport Overlay District was subsequently proposed. The Planning and Zoning Commission conducted a public hearing on February 7, 2011 and voted to recommend the creation of an A Airport Zoning District and designation of Koritz Field as an A Airport Zoning District. The following permitted uses are included in the A District: airports, airplane maintenance facilities, airplane technology based businesses, flight related fueling facilities, heliports, restaurants, retail and schools. The following uses may be permitted as special uses in the A District: airport related warehousing, distribution and manufacturing, corporate professional offices, cargo facilities and skydiving operations. The A District also specifies appearance criteria and the related application and approval process.
Recommendation:
Approve an Ordinance Amending Chapter 110 of the Rochelle Municipal Code Creating the A Airport Zoning District and Amending the Zoning Map of the City of Rochelle Designating Koritz Field as an A Airport Zoning District
Discussion Item #1 - Chicagoland Skydiving Center
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