MONDAY, August 12, 2013 at 7:00 p.m.

City of Rochelle Council Chambers

420 North 6th Street, Rochelle, IL 61068

I. CALL TO ORDER:

• Pledge to the Flag

• Prayer

II. ROLL CALL:

III. PROCLAMATIONS, COMMENDATIONS, ETC:

IV. REPORTS AND COMMUNICATIONS:

• Mayor

• Council Members

• Financial Statements default June 2013

V. PUBLIC COMMENTARY:

VI. BUSINESS ITEMS:

1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:

a) Approve Minutes of City Council Meeting – default July 22, 2013

b) Accept and Place on File Minutes of Airport Advisory Board Meeting – default February 28, 2013

c) Approve Bills – default 071213-071813 , default 071913-072513

d) Approve Payroll – default 070813-072113

e) Establish Annual Trick-r-Treat Schedule October 31, 2013 from 5:00pm-8:00pm

2) Contract for Purchase and Sale between the City and the Greater Rochelle Economic Development Corporation - 100' Strip of Property for Rochelle Industrial Rail Expansion

3) Resolution Amendment for 2011/2012 Seal Coat Street Maintenance

VII. DISCUSSION ITEMS:

VIII. EXECUTIVE SESSION

IX. ADJOURNMENT

Agenda Item #2 Contract for Purchase and Sale between the City and the Greater Rochelle Economic Development Corporation – 100 Foot Strip of Property for Rochelle Industrial Rail Expansion

References:

default Memo from Economic Development Director Jason Anderson

default Contract for Purchase and Sale

default Ordinance Authorizing Purchase of Real Property for Public Use

Recommended Action:

Consider Contract for Purchase and Sale between the City and the Greater Rochelle Economic Development Corporation

History and Fact:

In 2003 the Greater Rochelle Economic Development Corporation (GREDCO) purchased a strip of property (3 miles x 100 foot) in Lee County for the future expansion of the Rochelle Industrial Rail. The property is located south of the terminus of the existing City rail at Johns Creek.

Discussion:

The Economic Development Department is currently working with several rail served industries that are interested in bringing unit train service to Rochelle. Unit trains typically consist of 80-100 cars and require 6,000-8,000 linear feet for switching purposes. To accommodate the switching needs of unit trains, the Rochelle Industrial Rail would need to be extended by 3,000 feet. In addition, two opportunities exist for funding to assist with the expansion but the City must own the land.

To facilitate the 3,000 foot expansion of the Rochelle Industrial Rail, GREDCO has agreed to sell 7.29 acres of property to the City for $255,150. This price equates to $35,000 per acre and is based on comparable appraisals for rail served property which vary from $34,848 per acre to $108,000 per acre.

The proposed Contract for Purchase and Sale includes payments as follows: $70,000 at the time of closing, $70,000 on September 1, 2014, $70,000 on September 1, 2015 and the remaining balance, including two percent simple interest per annum, in the amount of $52,059 on September 1, 2016. In addition, GREDCO will pay the real estate taxes for the 2012 tax year and the 2013 taxes will be prorated between the City and GREDCO. The 2013 -14 Railroad Fund Capital Outlay Summary includes $70,000 for the land purchase.

Recommendation:

Approve an Ordinance Authorizing Purchase of Real Property for Public Use for 7.29 acres of land for the expansion of the Rochelle Industrial Rail

Agenda Item #3 Resolution for 2011/2012 Seal Coat Street Maintenance

References:

default Memo from City Engineer Sam Tesreau

default Resolution for Maintenance of Streets and Highways

Recommended Action:

Consider a Resolution for Maintenance of Streets and Highways for the 2011/2012 Seal Coat Project

History and Fact:

In April of 2011 the City Council approved a Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code. The resolution provided for the appropriation of $235,000 of Motor Fuel Tax (MFT) funds for the 2011 Seal Coat Project.

The Illinois Department of Transportation (IDOT) recently performed a periodic MFT audit. During the audit, it was noted that the actual expenditures on the 2011 Seal Coat Project totaled $239,415.20. In addition, IDOT is unable to locate a copy of the original resolution approved by the City Council in 2011.

Discussion:

In order to satisfy the documentation required for disbursement of the MFT funds, City Engineer Sam Tesreau recommends that the previous resolution for $235,000 be rescinded and a new resolution in the amount of $239,415.20 be approved. Once approved the new resolution will satisfy the MFT requirements.

Recommendation:

Rescind the Resolution for Maintenance of Streets and Highway in the amount of $235,000 approved by the Mayor and Council on April 11, 2011.

Approve a Resolution for Maintenance of Streets and Highways in the amount of $238,415.20.

MONDAY, July 22, 2013 at 7:00 p.m.

City of Rochelle Council Chambers

420 North 6th Street, Rochelle, IL 61068

I. CALL TO ORDER:

• Pledge to the Flag

• Prayer

II. ROLL CALL:

III. PROCLAMATIONS, COMMENDATIONS, ETC:

IV. REPORTS AND COMMUNICATIONS:

• Mayor

• Council Members

V. PUBLIC COMMENTARY:

VI. BUSINESS ITEMS:

1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:

a) Approve Minutes of City Council Meeting –  default July 8, 2013

b) Accept and Place on File Minutes of Planning and Zoning Commission –  default July 1, 2013

c) Approve Bills – default 062813-070513 , default 070613-071113

d) Approve Payroll –  default 062413-070713

e) Authorize the Annual Kiwanis Peanut Day at Designated Intersections –  default September 6, 2013

2) Ordinance Amending the Municipal Code to Prohibit Parking on Caron Court North of Steward Road

3) Rochelle Municipal Airport Runway Extension

4) Amendment One to the Agreement with Hanson Professional Services – Update to Airport Layout Plan

VII. DISCUSSION ITEMS:

VIII. EXECUTIVE SESSION

IX. ADJOURNMENT

Agenda Item #2 Ordinance Amending the Municipal Code to Prohibit Parking on Caron Court North of Steward Road

References:

default Ordinance Amending the Municipal Code to Prohibit Parking on Caron Court

default Map of Caron Court

Recommended Action:

Consider an ordinance amending the municipal code to prohibit parking on Caron Court North of Steward Road

History and Fact:

Earlier this year the Mayor and Council approved the final plat for the Prologis Park Rochelle Unit Four Subdivision, located between Steward Road and Interstate 88. In addition, Council approved a Third Amendment to the associated Annexation Agreement which included a provision that the City accept the existing private street, Caron Court, as a public street.

Discussion:

Due to the lack of traffic to-date on Caron Court, truckers waiting to access other businesses in the area have become accustomed to using the street for parking. The contractor for Nippon Sharyo's Shop #3 is gearing up for construction and has expressed concern that the trucks parked on both sides of the road will make it very difficult to access the site at the north end of Caron Court. Since Caron Court is intended to provide access to the entire subdivision, staff recommends designating the road "No Parking". Upon approval of this ordinance, signs will be installed on both sides of Caron Court from Steward Road north to the cul-de-sac. The addition of this signage will also facilitate enforcement by the Rochelle Police Department if necessary.

Recommendation:

Approve An Ordinance Amending Section 94-224 of the Municipal Code of the City of Rochelle to Prohibit Parking on Caron Court North of Steward Road.

Agenda Item #3 Rochelle Municipal Airport Runway Extension

References:

default Memo from Airport Manager Mark Delhotal

default Federal 2013 Airport Improvement Program Letter

default Contract Schedule and Award Concurrence Letter

default State Local Agency Agreement

default Bid Tabulation

Recommended Action:

Consider Award Concurrence and State/Local Agency Agreement

History and Fact: 

In 2008 the Illinois Department of Transportation (IDOT) Division of Aeronautics approved plans to extend the runway at the Rochelle Municipal Airport from 4,226 feet to Category B criteria of 5,000 feet. Last year, as authorized by the Mayor and Council, the City acquired approximately 60 acres of property to facilitate this expansion. In addition, in May of 2012 IDOT sent the City a letter which indicated that the Federal Fiscal Year 2013 Proposed Airport Improvement Program included a 90% federal match for the runway extension project based on federal funding levels.

Discussion: 

In early 2013 Hanson Engineering submitted plans, specifications and bid documents for the project to be placed on the March 8th IDOT bid letting. Five contractors subsequently submitted bids, including Alternate #1 for LED lighting. IDOT has reviewed the bids and recommends the acceptance of the apparent low bidder, Martin & Company Excavating, with a bid of $1,232,005.08 plus Alternate #1 in the amount of $32,735 for a total of $1,264,740.08. The State sent a letter on March 13th requesting the City's concurrence with the award. At that time the State/Local Agency was not available because the Federal government had not released their portion of the funding. Federal discretionary funds have since been identified and IDOT recently provided the State/Local Agency Agreement for the City to execute. The agreement identifies the local share as 7.06% of estimated project costs, including engineering and permitting, for a total of $106,695 which must be remitted prior to commencement of the project.

The FY 2013-14 City of Rochelle Capital Improvement fund includes $160,000 for the runway extension and taxiway improvements. These funds will be available through a transfer from the Sales Tax fund.

Recommendation:

Authorize the Mayor to sign the Illinois Department of Transportation Award Concurrence/Authorization for the Rochelle Municipal Airport Project No. RPJ-4243

Authorize the Mayor to Sign an Agency Agreement Airport Improvement Program for Illinois Project No. RPJ-4243

Agenda Item #4 Amendment One to the Agreement with Hanson Professional Services – Update Airport Layout Plan

References:

default Memo from Airport Manager Mark Delhotal

default Amendment One

Recommended Action: 

Consider Amendment One to the Agreement with Hanson Professional Services to Update Airport Layout Plan

History and Fact:

In 2008 the City of Rochelle entered into a Professional Services Agreement with Hanson Professional Services to update the Airport Layout plan for Rochelle Municipal Airport. This update has been performed under the direction of the City with review by the Illinois Department of Transportation (IDOT) Division of Aeronautics and the Federal Aviation Administration (FAA).

Discussion:

Over the course of the Airport Layout Plan update the FAA revised the associated criteria. Recently, IDOT requested that Hanson make changes to address the FAA revisions which were beyond the original scope of work included in the agreement. IDOT Division of Aeronautics has reviewed Amendment One to the Hanson Agreement for these services, including additional fees of not-to-exceed $54,000, and found it to be acceptable. The additional engineering expense will be paid for with Federal discretionary funds through the runway extension project and will not require additional local share.

Recommendation:

Authorize the City Manager to Sign Amendment One to the Agreement between the City of Rochelle and Hanson Professional Services to Update the Airport Layout Plan.

ROCHELLE CITY COUNCIL REGULAR MEETING

MONDAY, July 8, 2013 at 7:00 p.m.

City of Rochelle Council Chambers

420 N 6th Street, Rochelle, IL  61068

I. CALL TO ORDER:

• Pledge to the Flag

• Prayer

II. ROLL CALL:

III. PROCLAMATIONS, COMMENDATIONS, ETC:

• default Parks and Recreation Month July 2013

IV. REPORTS AND COMMUNICATIONS:

• Mayor

• Council Members

V. PUBLIC COMMENTARY:

VI. BUSINESS ITEMS:

1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:

a) Approve Minutes of City Council Meeting – default June 24, 2013

b) Approve Bills – default 061413-062013 , default 062113-062713

c) Approve Payroll – default 061013-062313

d) default Approve Ordinance Amending Municipal Code to Create One Restaurant/Recreation Liquir License for Eddies Cafe - 903 S 7th Street

e) Approve Dairy Queen Request – Closure of Currency Court for Cruise Night default July 20, 2013

2) Sign Variance for Taco Bell – 1221 Caron Road

3) Sign Variance for Downtown Rochelle Association – 314 North 6th Street

VII. DISCUSSION ITEMS:

VIII. EXECUTIVE SESSION

IX. ADJOURNMENT

 BUSINESS ITEMS:

Agenda Item #2 Sign Variance for Taco Bell - 1221 Caron Road

References:

default Memo from Building Inspector Kip Countryman

default Ordinance Approving a Variance for Ground Sign and Additional Wall Sign

Recommended Action:

Consider an Ordinance Approving a Variance for a Ground Sign and Additional Wall Sign

History and Fact:

NJB Operations plans to operate a Taco Bell in the new strip center situated in the Lighthouse Pointe subdivision in front of WalMart. They have petitioned the City to allow a 26 foot tall pylon ground sign at the southwest corner of the property at 1221 Caron Road and an additional 144 square feet of wall signage, over and above the 67 square feet allowed, on the east, south and west sides of the building. They believe that this additional signage is necessary to properly advertise their business to customers on Caron Road and Highway 38.

Per City code only one ground sign is allowed on a parcel and only one street's frontage may be used to calculate the allowable square footage of wall signs.

Discussion:

On July 1st the Planning and Zoning Commission reviewed the petition for a variance to the sign ordinance. Following some discussion the commission voted 5-0 to recommend approval of the request subject to staff review and approval of the proposed signage. The signage must be in conformance with the maximum square footage allowed for wall signage on each of the three frontages of the property (east, south and west).

Recommendation:

Authorize an Ordinance Approving a Variance for a Ground Sign and Additional Wall Signage for NJB Operations, Inc. (Lighthouse Pointe Taco Bell)

Agenda Item #3 Sign Variance for Downtown Rochelle Association - 314 North 6th Street

References:

default Memo from Building Inspector Kip Countryman

default Ordinance Approving a Variance for Wall Signage for Downtown Rochelle Association

Recommended Action:

Consider an Ordinance Approving a Variance for Wall Signage

History and Fact:

The Downtown Rochelle Association (DRA) has petitioned the City to allow an 8 x 45 foot wall sign on the south side of the building located at 314 North Sixth Street, over and above the 89 square feet allowed based on Ray's New and Used street frontage. In addition, the signage would be classified as off-premise for the DRA. The DRA believes that this signage will enhance the marketing of businesses in Rochelle, particularly for northbound traffic utilizing the Route 251 overpass.

Discussion:

On July 1st the Planning and Zoning Commission reviewed the petition for a variance to the sign ordinance. Following some discussion the commission voted 5-0 to recommend approval of the request subject to staff review and approval, and the agreement of the applicant to maintain the sign in good repair.

Recommendation:

Authorize an Ordinance Approving a Variance for Wall Signage for Downtown Rochelle Association (314 North Sixth Street)

City of Rochelle Council Chambers

420 N 6th Street, Rochelle, IL 60168

I. CALL TO ORDER

• Pledge to the Flag

• Prayer

II. ROLL CALL

III. REPORTS AND COMMUNICATIONS

• Mayor

• Council Members

IV. PUBLIC COMMENTARY

V. EXECUTIVE SESSION

VI. ADJOURNMENT

City of Rochelle Council Chambers

420 N 6th Street, Rochelle, IL  61068

Thursday, June 13, 2013 at 7:00

I. CALL TO ORDER:

• Pledge to the Flag

• Prayer

II. ROLL CALL:

III. PROCLAMATIONS, COMMENDATIONS, ETC:

IV. REPORTS AND COMMUNICATIONS:

• Mayor - Appointment of Lynette Fischer to Police and Fire Pension Boards for a Term to Expire May 1, 2015

• Council Members

• Financials – default April 2013

V. PUBLIC COMMENTARY:

VI. BUSINESS ITEMS:

1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:

a) Approve Minutes of City Council Meeting – default May 13, 2013

b) Approve Minutes of Special City Council Meeting – default June 3, 2013

c) Accept and Place on File Minutes of Planning and Zoning Commission - default default March 4, 2013

d) Approve Bills – default 042612-050213 , default 050313-050913 , default 051013-051613 , default 051713-052313 , default 052413-053013

e) Approve Payroll – default 042913-051213 , default 051313-052613

f) default Approve Use of Rochelle Municipal Airport for Chicagoland Skydiving Center Fireworks Display - July 6 2013

g) default Approve Ordinance Establishing Prevailing Wage Rates

h) Accept and Place on File default Annual Treasurers Report - Rochelle Police Pension

i) default Authorize VFW 4th of July Parade - July 4 2013

j) default Approve Ordinance Amending the Municipal Code to Delete One Tavern Licquor License

2) Purchase of 4x4 Truck - Community Development Department

3) Special Use Permit for 24 Hour Gas Station and Outdoor Storage for Murphy Oil – 390 Coronado Drive

4) Purchase of License Agreement - Geographic Information System (GIS)

5) Resolution Establishing Utility Services Price Schedule for Fiber

6) Economic Development Program (EDP) Agreements and Resolution - South Main Street Improvements

VII. DISCUSSION ITEMS:

VIII. EXECUTIVE SESSION

IX. ADJOURNMENT

Agenda Item #2 Purchase of 4x4 Truck – Community Development Department

References:

default Memo from Building Inspector Kip Countryman

Recommended Action:

Consider the purchase of a 4x4 truck for the Community Development Department

History and Fact:

The 2013-14 Community Development Department Capital Outlay Budget includes $22,000 for the purchase of a 4x4 pickup truck. The bid specifications prepared for the new vehicle included options for both a full-size 4x4 extended cab truck and a full size 4x4 sport utility vehicle.

Discussion:

Subsequent to the required public notice, the City Clerk opened two bids containing both options on June 6th. Building Inspector Kip Countryman reviewed the bids and recommends the acceptance of the apparent low bidder, Prescott Ford, with a bid of $24,502 for a 2013 Ford F150 XL Supercab 4x4. If approved, the new truck will fill the void left by the disposal of an inoperable vehicle from the department earlier this year. Delivery of the new truck from Prescott Ford is expected in 6-8 weeks.

Recommendation:

Approve the purchase of a Ford F150 XL Supercab 4x4 Truck from Prescott Ford in the amount of $24,502 and reject all other bids.

Agenda Item #3 Special Use Permit for 24 Hour Gas Station and Outside Sales for Murphy Oil USA Inc. – 390 Coronado Drive

References:

default Memo from Building Inspector Kip Countryman

default Murphy Oil Civil Drawings

default Ordinance Approving a Special Use Permit for a 24 Hour Gas Station and Outside Sales for Murphy Oil USA Inc. - 390 Coronado Drive

Recommended Action:

Consider a Special Use Permit to Allow a 24 Hour Gas Station and Outside Sales for Murphy Oil USA – 390 Coronado Drive

History and Fact:

On October 27, 2008 the Mayor and Council approved a Final PUD Plan and Plat for Lighthouse Pointe (Walmart Addition) located at the northeast corner of Illinois Route 38 and Caron Road. The plan included six buildable lots, two lots for stormwater detention, a private drive and right-of-way for North Point Street. The Super Walmart was constructed on Lot #1 of this subdivision.

Discussion:

Murphy Oil USA has petitioned the City for a special use permit to allow them to operate a 24 hour gas station and outside sales on Lot #6 of the Lighthouse Pointe – Walmart Addition Development. The outside sales request will accommodate the storage and sale of ice, propane and a vacuum unit. Access to the proposed facility is provided off of Coronado Drive, a private drive within the subdivision. On June 3rd the Planning and Zoning Commission conducted a public hearing and subsequently voted 5-0 to recommend approval of the special use permit to allow a 24 hour gas station and outside sales at 390 Coronado Drive.

Recommendation:

Authorize an Ordinance Approving a Special Use Permit to Allow a 24 Hour Gas Station and Outside Sales for Murphy Oil USA – 390 Coronado Drive Subject to Engineering, Utilities, Building and Site Plan Review.

Agenda Item #4 Purchase of License Agreement – Geographic Information System (GIS)

References:

default Memo from Business and Financial Analyst Dan Westin

default Environmental Systems Research Institute, Inc. Enterpise License Agreement

Recommended Action:

Consider Purchase of Enterprise License Agreement

History and Fact:

A geographic information system (GIS) is a system designed to capture, store, manipulate, analyze, manage, and display all types of geographically-referenced data. Most utilities throughout the United States have implemented or are implementing this type of system to manage the existing infrastructure and aid in the design of future expansions. In addition to mapping infrastructure, the associated database allows for the storage of associated information that is valuable for both maintenance and asset management.

Discussion:

The Environmental Systems Research Institute, Inc. (ESRI) develops geographic information systems that function as an integral component in nearly every type of organization. They have offices worldwide with over 350,000 clients. ESRI has established themselves as the GIS standard for many government entities. The uniformity of the GIS system and its database capability will provide a common platform for all utility and engineering map based information in the City of Rochelle. In addition, other cities have found value in the accessibility of map data and information available from a real time database for their fire and street departments.

ESRI has provided a quote for a Small Utility Enterprise License Agreement (ELA), based on less than 10,000 meters, at a cost of $10,000 per year for a term of three years. This License will provide the City with unlimited use of the software included in the ELA.

Recommendation:

Authorize the City Manager to Sign Enterprise License Agreement with ESRI

Agenda Item #5 Resolution Establishing City of Rochelle Fiber Internet Access Rates

References:

default Memo from Advanced Communications Superintendent Scott Koteski

default Resolution Establishing City of Rochelle Fiber Internet Access Rates

Recommended Action:

Consider Approving a Resolution Establishing Utility Services Price Schedule for Fiber

History and Fact:

In August of 2011 the Mayor and Council approved a resolution establishing the existing rates for fiber internet access. Since that time the Advanced Communications staff has proactively pursued options to reduce the associated costs for phone and long distance service by changing vendors. Northern Illinois University also reduced the cost to the City for bandwidth.

Discussion:

Superintendent of Advanced Communications Scott Koteski recommends restructuring the fiber rates in order to remain competitive in the internet access market and pass along savings via higher speeds. The proposed fiber internet access rate schedule reduces the available fiber packages from four to three. The Small and Medium Office packages proposed provide significantly higher download and upload speeds along with the addition of voice over Internet Protocol (VOIP) phone services at comparable fees. A new Large Office package has also been added which offers a connection speed of 100 Mb. In addition, rate modifications are proposed for installation fees, VOIP services and additional IP addresses since these rates have not been adjusted in over 5 years.

The proposed rate schedule was presented at the May 22nd Utility Advisory Board meeting and the board unanimously approved the restructured rates. If approved the proposed rates will be effective with billings issued after July 1, 2013.

Recommendation:

Approve a Resolution Establishing City of Rochelle Fiber Internet Access Rates Effective with Billings Issued After July 1, 2013

 Agenda Item #6 Economic Development Program (EDP) Agreements and Resolution – South Main Street Improvements

References:

default Memo from City Engineer Sam Tesreau with Attachments

Recommended Action:

Consider the State/Local Joint Agreement, Local Agency/Company Agreement and Resolution Establishing a Class II Truck Route related to EDP Funding for South Main Street Improvements

History and Fact:

In 2011 the City of Rochelle submitted an Economic Development Program (EDP) grant application to the Illinois Department of Transportation (IDOT) in an effort to acquire funding for South Main Street improvements related to the expansion of the Graphic Arts Bindery. The City subsequently received an award letter from IDOT in the amount of $1,102,997 for roadway improvements on South Main Street between Steward and Steam Plant Roads, including 800 feet of improvements along Steward Road. In addition, IDOT committed $75,000 of Truck Access Route Program funding.

Discussion:

City staff and representatives from IDOT District 2 have prepared a State/Local Joint Agreement which has been sent to Springfield for review and approval. This agreement will not be finalized until the City approves the agreement and related resolution defining the limits and class of the proposed 80,000 pound truck route. This particular Class II truck route will be established from the intersection of Steward Road and extend north, along South Main Street for approximately 3400 feet, to Steam Plant Road. The Local Agency/Company Agreement is another requirement of the EDP agreement. A letter of commitment and agreement has been secured with Graphic Arts Bindery, LLC and Mayor Olson has executed the agreement on behalf of the City. Once the State/Local Joint Agreement has been approved by the State, the funding is secured and the City has until December 31, 2015 to award the bid. Funds will be budgeted in subsequent years, beginning in Fiscal Year 2014/15, for the City's portion of the project.

Recommendation:

Authorize the Mayor to sign the State/Local Joint Agreement for the South Main Street Economic Development Program (EDP) Grant

Approve Resolution establishing a Class II Designed Truck Route along South Main Street

Approve Local Agency/Company Agreement related to EDP Funding for South Main Street

Monday, June 3, 2013 6:00 pm

City of Rochelle Council Chambers 420 N 6th Street, Rochelle, IL  61068

I. CALL TO ORDER:

• Pledge to the Flag

• Prayer

II. ROLL CALL:

III. PROCLAMATIONS, COMMENDATIONS, ETC:

IV. REPORTS AND COMMUNICATIONS:

• Mayor

• Council Members

V. PUBLIC COMMENTARY:

VI. BUSINESS ITEMS:

1) Development Agreement and related Easement Agreement for Sawicki Motors Redevelopment Project

VII. DISCUSSION ITEMS:

VIII. EXECUTIVE SESSION

IX. ADJOURNMENT

---

 Agenda Item #1 - Development Agreement and related Easement Agreement for Sawicki Motors Redevelopment Project

References:

default Development Agreement

default Stormwater Drainage Easement

default Ordinance Approving Development Agreement and Easement

Recommended Action:

Consider Development Agreement and related Easement Agreement for Sawicki Motors Redevelopment Project

History and Fact:

The City continues to spur development and redevelopment by offering a variety of incentive options including: real estate tax abatements, sales tax rebates and waiving and/or reducing specific City fees. Providing incentives, when appropriate, is important when attracting and maintaining both industrial and commercial/retail facilities in our community.

Discussion: Sawicki Motor Company, located at 1260 North 7th Street, has been in business since 1953. The owner intends to redevelop the automobile dealership by demolishing an existing showroom facility and constructing a new showroom facility with completion no later than December 31, 2014. Once renovated, the facility will employ a minimum of 25 full-time employees.

Based on the redevelopment of the property as outlined, and the anticipated economic impact, the following incentives are proposed:

• Real Estate Tax Abatement – Abatement of the City's real estate taxes attributed to any new improvements over five years as follows: 90%, 75%, 60%, 45% and 30%.

• Sales Tax Rebate – Rebate of ½ of the 1% portion of the Operator's Retail Occupation Tax attributable to sales and services rendered at the new showroom/repair facility for a period of three years. (Findings listed in the ordinance support the ability to offer this incentive.) This rebate will be extended for an additional two years if local contractors provide 50% of the total contracted cost of the development.

• Stormwater – Construction of storm water facilities on easements provided by Sawicki will be paid for and maintained by the City. In addition the City agrees to waive all storm water management fees that may result from the development.

• Building Permit Fees – Waiver of building permit fees for new construction and renovations for one year.

• Codes – Un-renovated portions of the facility will remain subject to the codes that were in affect at the time of construction, providing it was in compliance at that time.

Recommendation:

Authorize an Ordinance Approving Development Agreement and related Easement Agreement for Sawicki Motors Redevelopment Project

Cancellation Notice

Rochelle City Council and Flagg-Rochelle Community Park District SPECIAL JOINT MEETING

WEDNESDAY, March 20, 2013 at 7:00 p.m.

City of Rochelle Council Chambers

420 North 6th Street, Rochelle, IL 61068

I. CALL TO ORDER:

· Pledge to the Flag

· Prayer

II. ROLL CALL:

III. PUBLIC COMMENTARY:

IV. BUSINESS ITEMS:

1)        Golf Course Purchase

a.        pdf Intergovernmental Agreement between the City of Rochelle and Flagg-Rochelle Community Park District for the Purchase of the Golf Course and Restaurant and Leasing of the Golf Course and Restaurant to a Third Party (48 KB)

b.        default Purchase Contract for Golf Course and Restaurant1 (162 KB)

c.        default Facility Lease Agreement with the Greater Rochelle Economic Development Corporation (GREDCO) (78 KB)

V. ADJOURNMENT

I. CALL TO ORDER:

II. ROLL CALL:

III. PUBLIC COMMENTARY:

IV. BUSINESS ITEMS:

1)        Golf Course Purchase

a.       Intergovernmental Agreement between the City of Rochelle and Flagg-Rochelle Community Park District for the Purchase of the Golf Course, Restaurant and Related Personal Property and Leasing of the Golf Course and Restaurant to a Third Party

b.       Purchase Contract for Golf Course and Restaurant

c.       Facility Lease Agreement with the Greater Rochelle Economic Development Corporation (GREDCO) and Sale of Related Personal Property

V. ADJOURNMENT