City Council Meeting Agenda - October 9, 2018

AGENDA

ROCHELLE CITY COUNCIL

REGULAR MEETING

Tuesday, October 9, 2018 at 6:30 p.m.

City of Rochelle Council Chambers

420 North 6th Street, Rochelle, IL 61068

1. CALL TO ORDER:

* Pledge to the Flag

* Prayer

1. ROLL CALL:

III. PROCLAMATIONS, COMMENDATIONS, ETC:

1. REPORTS AND COMMUNICATIONS:

* Mayor

* Council Members

* Employee Introduction – Dustin Schaefer

* Good News Award – Michelle Pease and Sam Tesreau

1. PUBLIC COMMENTARY:
2. BUSINESS ITEMS:

1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:

a) Approve Minutes of City Council Meetings – pdf September 24, 2018 (421 KB)

pdf (421 KB) b) Accept and Place on File Minutes of Utility Advisory Board – pdf July 18, 2018 (147 KB)

pdf (147 KB) c) Accept and Place on File Minutes of Golf Course Advisory Board – pdf July 30, 2018 (69 KB)

pdf (69 KB) d) Approve Exceptions – pdf 09/19/18-10/01/18 (69 KB)

pdf (69 KB) e) Approve Bills – pdf 10/02/18 (227 KB)

pdf (227 KB) f) Approve Payroll – pdf 9/10/18-9/23/18 (53 KB)

2) Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One T Liquor License - Road Ranger, LLC East Highway 38

3) Licensing Agreement with Kennays

4) Ordinance Approving an Amendment and Updates to the City of Rochelle Employee Handbook

(Personnel Policies Manual)

5) Ordinance Approving an Easement Agreement for Utility Facilities with Robert Barkei

6) South Main Street Right of Way and/or Easement Acquisition (x4)

VII. DISCUSSION ITEMS:

VIII. EXECUTIVE SESSION

1. ADJOURNMENT

The Council Meeting will be broadcast live on Facebook

Agenda Item #2 -  Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One T Liquor License – Road Ranger, LLC East Highway 38

Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk

Summary:

Road Ranger, LLC, located at 890 E. Highway 38, has submitted an application for a Class T liquor license. The Class T license allows the following for Licensed Truck Stop Establishments: A “Licensed Truck Stop Establishment” means a Licensed Truck Stop Establishment as defined by Illinois Video Gaming Act. Alcoholic liquor sold at licensed Truck Stop Establishments must be sold in the original package and such alcoholic liquor shall at the time it leaves the premises be sealed in its original container. No alcoholic liquor, except in the original package, shall be sold upon any premises licensed as a Licensed Truck Stop Establishment. There shall be no consumption whatsoever of alcoholic liquor on the premises of a Licensed Truck Stop Establishment. The Liquor Commissioner, Mayor Olson, has reviewed the application and has no objection to the creation of a Class T liquor license. The addition of this license will result in a total of one Class T liquor license in the City of Rochelle.

Recommendation: Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One T Liquor License – Road Ranger, LLC East Highway 38

Supporting Documents:

pdf Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One T Liquor License – Road Ranger, LLC East Highway 38 (13 KB)

Agenda Item #3 -  Kennay Farms Distillery, LLC RickHouse Easement Agreement for Overhead Piping

Staff Contact:  Michelle Pease, Community Development Director

Summary:      As part of the Kennay Farms Distillery, LLC RickHouse Development project, an easement agreement is being requested for air rights for the installation, construction and maintenance of overhead piping on the west side of the building located at 416 Lincoln Highway, Rochelle, IL 61068.

This overhead piping will allow for product to be piped from the distillery to the RickHouse for bottling. The piping is to be constructed of either metal or other impervious composition to ensure that no debris or liquid can fall onto pedestrians below the piping.

This easement is for a period of thirty (30) years with an option for two ten (10) year extensions. Kennay Farms Distillery, LLC will maintain the piping in accordance with the applicable City Codes and all other applicable building code regulations. 

Strategic Plan Goal Application: 

This project continues to support the City’s Strategic Plan goals by improving and developing our Downtown.

Recommendation:    

Approve the Kennay Farms Distillery Easement Agreement.

Supporting Documents: 

pdf Easement Agreement (132 KB)

pdf Overhead Piping Visual (2.12 MB)

pdf Sjostrom Letter (38 KB)

Agenda Item #4 - Resolution Approving an Amendment and Updates to the City of Rochelle Employee Handbook (Personnel Policies Manual)

Staff Contact: Nancy Bingham

Summary: The City of Rochelle “Handbook” Personnel Policies Manual was last updated in 2007.  The Personnel Policies Manual is in constant review and revisions shall be made periodically to be consistent with all applicable laws, employment policies and current technology.

Highlight of updates and/or additions:

-Overall Format - Revised and Added

-Welcome Letter - Added

-Customer Service Standards - Added

-Departments - Added

-Employee Compensation - Revised

-Leaves – Revised and Added

-Benefit - information expanded

-Other – Revised and Added

-Your rights – Revised and Added

-Separation – Revised and Added

Strategic Plan Goal Application:

-Dynamic planning and evaluation in City wide planning efforts.

-Budget - A tool to attract and retain quality employees allowing the departments to provide quality services

to the City and its residents.

Recommendation: Approve a Resolution Approving an Amendment and Updates to the City of Rochelle Employee Handbook (Personnel Policies Manual)

Supporting Documents:

pdf Resolution Approving an Amendment and Updates to the City of Rochelle Employee Handbook (Personnel Policies Manual) (80 KB)

Agenda Item #5 - Resolution Approving Electric Utility Easement

Staff Contact: Jason Bird

Summary: Upon review of the City records it has been determined that the City does maintain the easement rights to this location. However, the City desires to ensure its records are complete and accurate. This location is south of the intersection of Ritchie Road and Mulford Road. This was one of the two outstanding easement agreements that are needed to close the gap on the transmission line.

Strategic Plan Goal Application:

Maintain fiscal stability & balanced budget, explore improving service delivery models

Recommendation: Approve the resolution for $25,000.00 to purchase the easements rights to the location listed above, these funds will get rolled into our tariff and paid back.

Supporting Documents:

pdf Resolution for the purchase of the Easement (171 KB)

pdf Executed Easement Agreement for Utility Facilities (251 KB)

Agenda Item #6 - Resolutions and Agreements for South Main Street Phase 1 reconstruction and expansion project right of way and/or easements

Staff Contact: City Engineer Sam Tesreau

Summary:

This is the first group Agreements for the right of way parcels and/or easements for the South Main Street Phase 1 reconstruction project. There are currently three right of way and/or easement agreements that have been signed and several more are anticipated over the next several months. As a result of the final engineering plans it was determined that certain additional right of way parcels and easements were necessary to complete the construction of the improvements. Appraisals were conducted on each property.

Recommendation:

Approve Resolutions and Agreements for the South Main Street Phase 1 reconstruction and expansion project right of way and/or easements acquisition

Strategic Plan Goal application:

Acquisition of the right of way and/or easements allow the City to move forward with improving infrastructure throughout the community

Supporting Documents:

pdf Resolution - Stevens (155 KB)

pdf Right Of Way and/or Easement Agreement - Stevens (147 KB)

pdf Resolution - Petty (156 KB)

pdf Right Of Way and/or Easement Agreement - Petty (82 KB)

pdf Resolution - Peruski (156 KB)

pdf Right Of Way and/or Easement - Peruski (130 KB)