AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Monday, September 24, 2018 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
· Pledge to the Flag
· Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
· Public Power Week – pdf October 7-13, 2018 (190 KB)
· National Fire Prevention Week – pdf October 7-13, 2018 (253 KB)
IV. REPORTS AND COMMUNICATIONS:
· Mayor
· Council Members
· Swearing In – Firefighter Tyler Christopherson
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 9/10/18 (357 KB)
b) Accept and Place on File Planning & Zoning Minutes – pdf 08/06/18 (158 KB)
c) Accept and Place on File Police and Fire Commission Minutes – pdf 6/12/18 (101 KB)
d) Approve Exceptions – pdf 09/05/18-09/17/18 (68 KB)
e) Approve Bills – pdf 09/18/18 (265 KB)
f) Approve Payroll – pdf 08/27/18-09/09/18 (50 KB)
g) Authorize Rochelle Community Action Network Food Truck Fair – pdf 10/20/18 (355 KB)
h) Approve Request from Rochelle Kiwanis to Hold Annual Peanut Days – pdf 10/5/18-10/6/18 (19 KB)
i) Accept and Place on File Financial Statement – pdf August 2018 (688 KB)
2) Public Hearing Concerning the Intent of the Council of the City of Rochelle, Ogle and Lee Counties, Illinois to Sell Not to Exceed $15,000,000 Taxable General Obligation Pension Funding Bonds (Alternate Revenue Source)
3) Public Hearing Concerning the Intent of the Council of the City of Rochelle, Ogle and Lee Counties, Illinois to Sell Not to Exceed $4,500,000 General Obligation Bonds (Alternate Revenue Source)
4) Resolution Authorizing the City Manager to Execute an Intergovernmental Agreement for School Resource Officer between the Board of Education of Rochelle Elementary District #231 and the City of Rochelle
5) Ordinance Amending Certain Sections of Chapter 98, Article 1 of the Rochelle Municipal Code Pertaining to the Payment of Utility Bills
6) Resolution Approving the Purchase of the Brossman Rail Right-of-Way
7) Resolution Authorizing the Execution of Fiber Optic Cable Lease Agreement with Zayo Group, LLC
8) Ordinance Waiving the Competitive Bidding Requirements and Awarding Anixter Power Solutions a Purchase Order for the Purchase of Electrical Distribution Cable
VII. DISCUSSION ITEMS:
1) USEPA Brownfields Grant
VIII. EXECUTIVE SESSION
X. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - Public Hearing Concerning the Intent of Council of the City of Rochelle, Ogle and Lee Counties, Illinois to Sell Not to Exceed $15,000,000 Taxable General Obligation Pension Funding Bonds (Alternate Revenue Source)
Staff Contact: Jeff Fiegenschuh, City Manager
Summary: The purpose of the hearing will be to receive public comments on the proposal to sell bonds of the City in the amount not to exceed $15,000,000, to fund all or a portion of the unfunded Police Pension Fund and Firefighters’ Pension Fund liability of said City, including prepayment of, and providing a budget stabilization fund for, such liability.
Strategic Plan Goal Application: Reduce/Re-evaluate Debt – Long Term Complex Goal, Incorporate Dynamic Planning and Evaluation in the City-Wide Planning Efforts – Long Term Routine, Maintain Fiscal Stability & Balanced Budget – Short Term Routine
Supporting Documents:
pdf Public Safety Pension Funding Presentation (437 KB)
pdf BINA materials 2018 bond issues (282 KB)
Agenda Item #3 - Public Hearing Concerning the Intent of Council of the City of Rochelle, Ogle and Lee Counties, Illinois to Sell Not to Exceed $4,500,000 General Obligation Bonds (Alternate Revenue Source)
Staff Contact: Jeff Fiegenschuh, City Manager
Summary: The purpose of the hearing will be to receive public comments on the proposal to sell bonds of the City in the amount not to exceed $4,500,000, to finance infrastructure improvements in and for the City including but not limited to 2nd Avenue urbanization and drainage improvements, downtown storm sewer and drainage improvements including street and sidewalk reconstruction as needed, general street improvements including curb and gutter, storm water, sidewalks, pavement and offsite drainage improvements, right-of-way acquisition, and professional and surveying fees and paying the expenses incident thereto.
Strategic Plan Goal Application: Reduce/Re-evaluate Debt – Long Term Complex, Maintain Fiscal Stability & Balanced Budget – Short Term Routine, Create a 20 Year Capital Improvement Plan – Short-Term Routine & Long-Term Complex
Supporting Documents:
pdf BINA materials 2018 bond issues (282 KB)
Agenda Item #4 - Resolution Authorizing the City Manager to Execute an Intergovernmental Agreement for School Resource Officer between the Board of Education of Rochelle Elementary District #231 and the City of Rochelle
Staff Contact: Police Chief Eric Higby and City Manager Jeff Fiegenschuh
Summary: The proposed agreement outlines the assignment, employment, qualifications and duties of the school resource officer. In addition, the document shows the cost sharing measures that will take place between the City of Rochelle and the Board of Education of Rochelle Elementary District 231. The Board agrees to pay 66% of the SRO’s total compensation, including salary, overtime, benefits, and pension payments for days when the students are regularly scheduled to be in attendance. During the summer, the City will be responsible for paying the entire compensation as the officer will be performing duties at the police department.
| Funding Source: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| General Fund | $ 33,314.48 | |
| School District *will continue to monitor for grants | $70,301.78 |
Strategic Plan Goal Application: Creating intergovernmental partnerships and encouraging community involvement with the Rochelle Police Department.
Recommendation:
Approve a Resolution Authorizing the City Manager to Execute an Intergovernmental Agreement for School Resource Officer between the Board of Education of Rochelle Elementary District #231 and the City of Rochelle.
Supporting Documents:
Agenda Item #5 - Ordinance Amending Certain Sections of Chapter 98, Article 1 of the Rochelle Municipal Code Pertaining to the Payment of Utility Bills
Staff Contact: Barbara Bell
Summary: The current deferred payment agreement states an applicant must pay a minimum of one-quarter of the amount past due and then pay one-quarter of the amount past due each month for the next three months. Applicants often find it difficult to pay one-quarter of the amount past due when initiating the agreement and then continue paying one-quarter of the amount past due plus the current amount due for the next 3 months. If an applicant fails to pay all amounts by the due date, the payment agreement will be defaulted.
Amending the minimum amount due at the start of the payment agreement to one-seventh of the amount past due and increasing the number of months to pay the past due amount from 3 to 6 months may alleviate some of the immediate financial burden for the applicant.
Strategic Plan Goal Application: Maintain fiscal stability and a balanced budget
Recommendation:
Approve an Ordinance Amending Certain Sections of Chapter 98, Article 1 of the Rochelle Municipal Code Pertaining to the Payment of Utility Bills
Supporting Documents:
Agenda Item #6 - Resolution Approving the Purchase of the Brossman Rail Right-of-Way
Staff Contact: Jason Anderson
Summary: The 2018 CIR Budget has $700,000 budgeted for the purchase of additional rail right of way. In conjunction with the plans to expand the City of Rochelle Railroad and advance the $6M in grants, additional rail right of way had to be purchased for the project. In 2016 GREDCO was able to acquire a 200’ X 4,350’ parcel +/- 20 acres so the project and the grant applications could move forward. The purchase was funded by a $700,000 loan which GREDCO secured through three local banks. Today the rail capital fund has over $2M in reserve which will cover the cost of purchasing the rail right of way and cover the City’s portion of the cost of the rail expansion.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| CIR Rail Revenues | $725,000 | $720,000 |
| *$25,000 Budgeted for Interest on Loan |
Strategic Plan Goal Application: Under the category Economic & Business Development the Goal to Develop & Improve Strategies for industrial Growth the City and GREDCO are committed to continue to find ways to expand the City Rail System. This acquisition is directly tied to this goal. The expansion of the CIR is expected to be completed by Q1 2019 at which time additional CIR revenue can be derived from the expansion.
Recommendation:
Approve a Resolution Approving the Purchase of the Brossman Rail Right-of-Way
Supporting Documents:
pdf Resolution Approving the Purchase of the Brossman Rail Right-of-Way (172 KB)
pdf Purchase and Sale Agreement (254 KB)
Agenda Item #7 - Resolution Authorizing the Execution of Fiber Optic Cable Lease Agreement with Zayo Group, LLC
Staff Contact: Jason Bird
Summary: The fiber lease agreement with Zayo has expired. The proposed resolution authorizes the City Manager to sign a new Dark Fiber License Agreement with Zayo. One big difference between the two agreements is that Zayo will now be leasing two separate pairs of fiber from RMU (total of 4 fibers). Zayo will pay an additional $750 per month to lease the extra fiber pair and a onetime charge of $1,000 for the installation and splicing.
Strategic Plan Goal Application: Short Term Routine – Maintain Fiscal Stability & Balanced Budget by continuing to grow our communications service.
Recommendation: Approve a Resolution Authorizing the Execution of Fiber Optic Cable Lease Agreement with Zayo Group, LLC by the City Manager
Supporting Documents:
pdf Fiber Lease Agreement (624 KB)
Agenda Item #8 - Ordinance Waiving the Competitive Bidding Requirements and Awarding Anixter Power Solutions a Purchase Order for the Purchase of Electrical Distribution Cable to provide service to Loves Travel Stop
Staff Contact: Jason Bird
Summary: Okonite cable is the manufacture of the cable used in Rochelle, like many manufactures of products they select a single vendor to provide their material. Anixter is the vendor of choice for Okonite in Illinois. Anixter is also the provider of our inventory consignment program and this cable is on the inventory program. Due to the cost of the cable it was best to have the ordinance drawn up and approved by council.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| CIP | $100,000 | $83,745 |
Strategic Plan Goal Application:
Short Term Routine - Maintain Fiscal Stability & Balanced Budget by growing funding sources
Long Term Route - Promote, Retain, Enhance Small Business Development by attracting retail and commercial growth.
Recommendation:
Approve an Ordinance Waiving the Competitive Bidding Requirements and Awarding Anixter Power Solutions a Purchase Order for the Purchase of Electrical Distribution Cable at a cost of $83,745.00
Supporting Documents:
pdf Anixter quote for the purchase of 4500 feet of 750 copper underground wire. (77 KB)
Discussion Item #1 - USEPA Brownfields Grant
Staff Contact: Michelle Pease
Summary: Fehr Graham was hired to assist with facilitating the USEPA Brownfields Grant in September 2014. Michelle Pease will present a short power point presentation on the progress of the grant and various sites that have been assessed with the grant dollars. Ross Grimes with Fehr Graham will be present to answer any questions about the grant as well.
