City Council Meeting Agenda - August 26, 2019

AGENDA

ROCHELLE CITY COUNCIL

REGULAR MEETING

Monday, August 26, 2019 at 6:30 p.m.

City of Rochelle Council Chambers

 420 North 6th Street, Rochelle, IL 61068

I.   CALL TO ORDER:

·         Pledge to the Flag

·         Prayer

II.   ROLL CALL:

III.  PROCLAMATIONS, COMMENDATIONS, ETC:

·         National Suicide Prevention Awareness Month – pdf September 2019 (143 KB)

IV.  REPORTS AND COMMUNICATIONS:

·         Mayor

o   Appointment of Mike VanHouton to the Utility Advisory Board with a term of August 26, 2019 – July 1, 2020

·         Council Members

·         Good News Award – Lincoln Highway Heritage Festival Float

V.    PUBLIC COMMENTARY:  

VI.   DISCUSSION ITEMS:

1)       Performance Measures

2)       Boundary Waters Trip

VII.                                   BUSINESS ITEMS:

1)   CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:

a)       Approve Minutes of City Council Meeting – pdf 8/12/19 (186 KB)

b)       Approve Exceptions – pdf 08/07/19-08/19/19 (69 KB)

c)       Approve Bills – pdf 08/20/19 (184 KB)

d)       Approve Payroll – pdf 07/29/19-08/11/19 (57 KB)

e)       Accept and Place on File Minutes of Airport Advisory Board – pdf 4/22/19 (230 KB)

f)        Accept and Place on File Minutes of Railroad Advisory Board – pdf 5/30/19 (226 KB)

g)       Approve RTHS Homecoming Parade Request – pdf 9/26/19 (341 KB)

h)       Approve Request from Rochelle Kiwanis to Hold Annual Peanut Days – pdf 9/6/19-9/7/19 (20 KB)

i)        Approve Request from Bearrows Real Estate & Auction to Close a Portion of 6th Avenue – pdf 9/28/19 (117 KB)

j)        Accept and Place on File Financial Statement – pdf July 2019 (668 KB)

2)       Resolution Adopting Internal Performance Measures for City Functions

3)       Ordinance Amending Chapter 66 Article III Entitled “Offenses Against Property” -Graffiti

4)       Resolution Authorizing the Execution of Fiber Optic Cable Lease Agreement with Ogle County

5)       Ordinance Amending Chapter 94 Article IV Entitled “Stopping, Standing, and Parking” – West Side of 2nd Street between 7th Avenue and 8th Avenue, 1st Avenue between 10th Street and 11th Street, Ranger Road and Phil Road

6)       Ordinance Approving a Purchase and Sale Agreement with Reed Harris and Corliss Baer- PIN 25-17-100-002

7)       Ordinance Authorizing the Purchase Order and Financing Agreement for the Purchase of One Cardiac Monitor Capable of Defibrillation and the Disposal of One Malfunction Cardiac Monitor for Trade-In Value

VIII.                               EXECUTIVE SESSIONIX.                                     ADJOURNMENT

The Council Meeting will be broadcast live on Facebook

Agenda Item #2 - Resolution Adopting Internal Performance Measures for City Functions

Staff Contact:  Jeff Fiegenschuh

Summary:      Performance measurement is the process of collecting, analyzing and/or reporting information regarding the performance of a group, organization or system.  Below is a great illustration of a successful performance measurement system.  

As with the Vision, Mission and Values statements, I feel it is incredibly important to have council buy in and support.  Staff is recommending the Mayor and City Council approve the resolution formally approving the new list of performance measures for 2019-2020.

Strategic Plan Goal Application:   To align our Performance Measures with the 2018 Strategic Plan

Recommendation:     Approve a Resolution Adopting Internal Performance Measures for City Functions

Supporting Documents: 

pdf Resolution Adopting Internal Performance Measures for City Functions (59 KB)

pdf Performance Measures (132 KB)

Agenda Item #3 -  Ordinance Amending Chapter 66 Article III Entitled “Offenses Against Property” – Graffiti

Staff Contact:  Eric Higby

Summary:  Graffiti is one of the most visible crimes that a community can have.  The presence of a first rash of graffiti tends to attract more as a response to the initial "tagging".  When this is gang-related, communities may have other crimes that follow.  The proposed ordinance, which was discussed at the August 12th council meeting, gives the city leverage to clean damaged property in the event the owner cannot or is unwilling to do so in a timely manner.

Strategic Plan Goal Application:  Address Community Blight

Recommendation:  Approve an Ordinance Amending Chapter 66 Article III Entitled “Offenses Against Property”

Supporting Documents:  pdf Ordinance Amending Chapter 66 Article III Entitled “Offenses Against Property” – Graffiti (122 KB)

Agenda Item #4 - Resolution Authorizing the Execution of Fiber Optic Cable Lease Agreement with Ogle County

Staff Contact:  Jason Bird

Summary:      The proposed resolution authorizes the City Manager to execute a lease agreement with Ogle County in order to provide point to point dark fiber servicer to Ogle County. This fiber will connect the Emergency Operations Center to the Miller House, owned by Ogle County.

Strategic Plan Goal Application:   To continue to grow our Communication Department and work with other Government agencies.

Recommendation:     Approve a Resolution Authorizing the Execution of Fiber Optic Cable Lease Agreement with Ogle County

Supporting Documents: 

pdf Approve a Resolution Authorizing the Execution of Fiber Optic Cable Lease Agreement with Ogle County (90 KB)

pdf Dark Fiber License Agreement (184 KB)

Agenda Item #5 -  Ordinance Amending Chapter 94 Article IV Entitled “Stopping Standing, And Parking” – west side of 2nd Street between 7th Avenue and 8th Avenue, 1st Avenue between 10th Street and 11th Street, Ranger Road and Phil Road

Staff Contact: Tim Isley

Summary: In efforts to promote the health, Safety, and welfare of the City and its residents it is necessary to amend certain portions of its traffic regulations contained within the City code from time to time.

Sec. 94-221. – Resident-only parking zones.
Residents located on the west side of N. 2nd St. between 7th and 8th Avenues have requested this side of the street be posted as Resident-Only Parking. At times it is difficult for area residents to find parking in front of their properties. This is especially difficult during the baseball season as several ballfields are located just to the east. In addition, vehicles are often parked in this area as their owners visit the Park District office, Rochelle Community Hospital and several area apartment complexes.

Sec. 94-224. – Parking prohibited at specified times on designated streets.
Residents located on the north side of 1st Ave. between 10th and 11th Street have requested the No Parking restriction be removed. Traffic on 1st Ave has been greatly reduced as it no longer connects to Rt. 38. With this reduction in traffic there is no longer a concern with cars parking on this side of the street and vehicles exiting driveways.

While updating signage and checking to ensure signs are accurate with city ordinance, it was discovered that Ranger Road and Phil Road are not listed in Sec. 94-224.- Parking prohibited at specified times on designated streets. Currently both Ranger and Phil Roads are signed as No Parking. It is recommended that Ranger and Phil roads be designated as No Parking by City ordinance and No Parking signs remain in place.

Strategic Plan Goal Application: Infrastructure Effectiveness and Improvement

Recommendation: Approve an Ordinance Amending Chapter 94 Article IV Entitled “Stopping Standing, And Parking”

Supporting Documents:
pdf Ordinance Amending Chapter 94 Article IV Entitled “Stopping Standing, And Parking” (129 KB)
image Map of North 2nd Street (316 KB)
image Map of 1st Avenue (281 KB)
image Map of Ranger Road (338 KB)
image Map of Phil Road (275 KB)

Agenda Item #6 -  Ordinance Approving a Purchase and Sale Agreement with Reed Harris and Corliss Baer- PIN 25-17-100-002

Staff Contact:  City Engineer Sam Tesreau

Summary:      With the recent annexation and platting of the Pilot/FlyingJ Travel Center east of I-39 it is necessary for the developer to extend sanitary sewer, forcemain and watermain utilities to serve a portion of the RMU service area north of IL Route 38. Therefore, an alignment has been selected to cross under I-39, as approved by IDOT, run along the southerly line of the Harris Baer property as shown on exhibit 1 of the Purchase Sale Agreement and connect into the existing sanitary sewer main along Dement Road. This sanitary sewer will provide a certain capacity for a portion of the new development north of IL Route 38 and east of I-39.

An option agreement currently exists with the City of Rochelle as approved in December 2018 for purchase of property from this tract of land. Engineering staff has been in negotiations with the landowner for some time regarding the purchase of property for construction of sewer and water utilities and a future roadway extension within the area.  Due to intended use of the property the owner/seller has agreed to a lesser price per acre more in line with the appraised value. The cost for the purchase is being split as shown below due to the additional width being requested to accommodate a future City street to be constructed within this area beyond that of the sewer and water extension needs.

Strategic Plan Goal application:

Acquisition of the property allows the City and the developer to move forward with extending critical infrastructure to the easterly side of I-39 to provide infrastructure effectiveness for commercial development growth.

Recommendation:

Approve an Ordinance Approving a Purchase and Sale Agreement with Reed Harris and Corliss Baer- PIN 25-17-100-002 subject to final review and approval by the owner

Supporting Documents: 

pdf Ordinance Approving a Purchase and Sale Agreement with Reed Harris and Corliss Baer (76 KB)

  pdf Purchase and Sale Agreement (203 KB)

Agenda Item #7 - Ordinance Authorizing the Purchase Order and Financing Agreement for the Purchase of One Cardiac Monitor Capable of Defibrillation and the Disposal of One Malfunctioning Cardiac Monitor for Trade-In Value

Staff Contact:  David Sawlsville, Fire Chief

Summary:      The Fire Department is requesting permission to purchase a Zoll 12-Lead Cardiac Monitor. This purchase will replace a Physio-Control Lifepak 12 12-Lead cardiac monitor that has several mechanical issues, including inability to transmit 12-Lead assessments to RCH ED and other provider hospital as dictated by our IDPH Region 1 Standard Medical Orders. Due to the age of the device, we have been unable to have the cardiac monitor serviced by any certified technician, including Physio-Control, and have no viable backup devices.

Our Zoll sales representative is willing to extend us terms that will allow us to make a moderate payment in this budget year, with the remaining portion of the purchase price in the 2020 budget year. They are also willing to take our non-functional cardiac monitor as a trade-in.

This purchase was anticipated and budgeted, with $5,000 in the FY2019 budget for the FY2019 portion of the device.

Strategic Plan Goal Application:    Maintain Fiscal Stability & Balanced Budget – Short Term Routine, C

Recommendation:  Approve Ordinance Authorizing the Purchase Order and Financing Agreement for the Purchase of One Cardiac Monitor Capable of Defibrillation and the Disposal of One Malfunction Cardiac Monitor for Trade-In Value

Supporting Documents: 

pdf Ordinance Authorizing the Purchase Order and Financing Agreement for the Purchase of One Cardiac Monitor Capable of Defibrillation and the Disposal of One Malfunction Cardiac Monitor for Trade-In Value (82 KB)

pdf Zoll Cardiac Monitor Quotation (1.37 MB)

pdf Stryker Cardiac Monitor Quotation (193 KB)

pdf Discontinuation Notice (496 KB)

Discussion Item #1 - Performance Measures

Since the adoption of the 2018 Strategic Plan, staff has placed more focus on policy implementation and evaluation. One of the best ways to gather good data and monitor past performance is through an effective performance measure/metric system.

For the past 5 months a committee of employees has been working to develop internal performance measures that our team feels will help enhance our organization's output and enable us to further develop our strategic plan.  Accompanying this report is a list of the performance measures by department along with a copy of our power point presentation.

Reference:

pdf Performance Measures (132 KB)

  pdf Performance Measures Presentation (561 KB)

Discussion Item #2 - Boundary Waters Trip

On Friday July 19, 2019 Rochelle Police Detective, John Kaltenbach and Attorney Russell Crull (Tess & Crull Law Firm) took six Rochelle High School students to the Boundary Water Canoe Area Wilderness (BWCAW) where they canoed, hiked, and fished for four days.

For anyone that is not familiar with the BWCAW, it is over one million acres of lakes and forests within Superior National Forest located along the Canada/Minnesota border. The only way to access the BWCAW is by canoe and or hiking as there is no combustion motors allowed. The BWCAW is one of the few places that you can truly experience wilderness camping. There is also a lot of history in the BWCAW as voyageurs years ago traveled some of the same portages while transporting beaver pelts to trade for goods and supplies.

During the trip the students were able to experience some things that they otherwise would not be able to. Some students had not been out of Illinois. Some students had never been in a motor boat or caught a fish. Students were able to have positive contact with the police, which by the nature of the job is typically negative. Students made new friends that they might not have made otherwise due to them being in different social groups at school.

The group was fortunate to have great weather, good fishing and mosquitoes that were tolerable.

There is a sense of accomplishment after being in the wilderness for days without many of the modern conveniences like a house, electricity, cellular devices and motor vehicles.

The trip was a great experience and Detective Kaltenbach looks forward to future trips with the youth of the community.