AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Monday, March 25, 2019 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting –
pdf
March 11, 2019
(198 KB)
b) Accept and Place on File Golf Course Advisory Committee Minutes –
pdf
2/25/19
(55 KB)
c) Approve Exceptions –
pdf
3/6/19-3/18/19
(83 KB)
d) Approve Bills –
pdf
3/19/19
(205 KB)
e) Approve Payroll –
pdf
2/25/19-3/10/19
(49 KB)
f)
pdf
Accept and Place on File Budget Summary Month Ending 2/28/19
(706 KB)
2) Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-3 Liquor License – Guodraw Entertainment Team, Inc. d/b/a The Flight Deck Bar and Grill
3) Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One R-3 Liquor License – AKICK, LLC d/b/a Flight Deck Bar and Grill
4) Resolution Approving the First Amendment to a Power Purchase Agreement between the City of Rochelle and Rochelle Energy, LLC
5) Collective Bargaining Agreement between the City of Rochelle and the IBEW (International Brotherhood of Electrical Workers) Divisions of Street and Cemetery May 1, 2019 through April 30, 2022
6) Resolution Authorizing the City Manager to Execute an Amendment to the December 13, 2016 Development Agreement with Prescott Brothers Ford
7) Ordinance Amending Certain Sections of the City of Rochelle’s Administrative Procedure for Assessing and Determining Claims Under PSEBA
8) Resolution Regarding Gaming Revenue Funds from the Video Gaming Act to be dedicated toward City of Rochelle’s Police Officers’ Pension and Firefighters’ Pension Funds
VII. DISCUSSION ITEMS:
1) Fleet Management
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 & 3 - Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-3 Liquor License for Guodraw Entertainment Team, Inc. d/b/a The Flight Deck Bar and Grill and Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One R-3 Liquor License for AKICK, LLC d/b/a Flight Deck Bar and Grill
Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk
Summary: Guodraw Entertainment Team, Inc., d/b/a The Flight Deck Bar and Grill at 1207 West Gurler Road in Rochelle has notified the City that they plan to surrender their liquor license effective March 26, 2019. AKICK, LLC d/b/a Flight Deck Bar and Grill has submitted an application for a Class R-3 liquor license at the same location. The Class R-3 liquor license allows for the retail sale of alcoholic liquor by restaurants, with a bar, for consumption on the premises.
The Liquor Commissioner, Mayor Olson, has reviewed the application and has no objection to the deletion of a Class R-3 liquor license for Guodraw Entertainment Team, Inc. and the creation of a Class R-3 liquor license for AKICK, LLC d/b/a Flight Deck Bar and Grill. Theses actions will result in a total of eight Class R-3 liquor licenses in the City of Rochelle.
Recommendation:
Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-3 Liquor License – Guodraw Entertainment Team, Inc. d/b/a The Flight Deck Bar and Grill
Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One R-3 Liquor License – AKICK, LLC d/b/a Flight Deck Bar at 1207 West Gurler Road, Rochelle
Supporting Documents:
pdf
Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-3 Liquor License – Guodraw Entertainment Team, Inc. d/b/a The Flight Deck Bar and Grill
(13 KB)
pdf
Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One R-3 Liquor License – AKICK, LLC d/b/a Flight Deck Bar and Grill
(13 KB)
Agenda Item #4 - Resolution Approving the First Amendment to a Power Purchase Agreement between the City of Rochelle and Rochelle Energy, LLC
Staff Contact: Jeffrey Fiegenschuh, City Manager
Summary: The City of Rochelle entered into a Power Purchase Agreement with Rochelle Energy LLC on August 10, 2010. As a result, the City agreed to purchase electric power and environmental attributes (such as renewable energy credits) generated at the plant. The current agreement will expire on August 10, 2022. Rochelle Energy LLC has requested the current purchase power agreement be extended through August 10, 2027 in order to fund additional capital investments at the facility. Rochelle Energy LLC has also agreed to use reasonable commercial efforts to increase the Energy Center’s output up to 4.9 MWh.
The energy they produce increases our renewable portfolio and goes directly onto our distribution system, thus lowering our transmission costs. They also produce power during our peak demand days, again lowering our transmission costs. I included a copy of the power point presentation from the previous city council meeting.
Strategic Plan Goal Application: Community & Economic Development, Continued investment in Infrastructure
Recommendation: Authorize a Resolution Approving the First Amendment to a Power Purchase Agreement between the City of Rochelle and Rochelle Energy, LLC
Supporting Documents:
pdf
Power Point presentation
(4.04 MB)
pdf
Resolution Approving the First Amendment to a Power Purchase Agreement between the City of Rochelle and Rochelle Energy, LLC
(79 KB)
pdf
First Amendment to Power Purchase Agreement
(68 KB)
Agenda Item #5 - Collective Bargaining Agreement between the City of Rochelle and the IBEW (International Brotherhood of Electrical Works) Divisions of Street and Cemetery May 1, 2019 through April 30, 2022
Staff Contact: Jeff Fiegenschuh, City Manager & Nancy Bingham, Human Resource Coordinator
Summary:
The current collective bargaining agreement with the IBEW-Streets Division is set to expire on May 1, 2019. Our team met with the IBEW in February to negotiate a new agreement. Our teams reached a tentative agreement for the entire package that has been ratified by the members of the collective bargaining group and is now ready for council approval. The proposal represents a good compromise, where both sides gave and received concessions.
Attached to this staff report is the redlined tentative agreement with the new provisions. Most of the provisions from the current agreement carried over into the new one. Below is a brief summary of the major changes to the current agreement that expires on May 1.
Dues Deduction and Fair Share: Due to the Janis ruling all language related to collection of fair share dues has been removed from the new contract.
Residency: Under the new agreement residency was changed from 15 miles to a 45-minute response time.
Vacation Leave and Sick Leave: Changed to mirror the employee policy manual.
Compensatory Time: Updated and changed from 16 hours of accumulated compensatory time to 24 hours. Any remaining hours the employee has on Dec 31st shall be paid out at the rate of pay earned.
Group Insurance: No changes for current employees until final year of contract. For all employees hired after May 1, 2019 the new contributions will be higher and are as follows:
Employee Only: 05-05-19 17%, 01-01-2020 18%, 01-01-2021 20%, 01-01-2022 20%
Family: 20% 21% 25% 25%
For all current employees their contributions go up 1% each the final year of the contract.
Standby Pay: Increases by $1.00 per year from the current $39.00 per day to $40.00 per day the first year contract, $41.00 the second year and $42.00 the final year.
Wages: Effective May 1, 2019, 2%; effective January 1, 2020, 2%; effective January 1, 2021, 2.75%; and effective January 1, 2022, 2.75%. This is inline with the recently approved FOP contract.
Also included in the wages section is compression language for the Lead Person and Foreman positions. This ensures supervisor type roles have a minimum compression amount above top operator positions.
Finally, under the current agreement there is language governing the part-time airport maintenance employee. This language is being stricken from the agreement and replaced with language that creates a new grounds maintenance position. This employee will now report to Tim. The position will be shared between the streets and airport department and will help supplement the street department during the mowing season. The position will move from $14.00/hr. to $16.00/hr. the first year and will receive the same COLAs as the other full-time employees.
Recommendation: Approve the Collective Bargaining Agreement between the City of Rochelle and the IBEW (International Brotherhood of Electrical Works) Divisions of Street and Cemetery May 1, 2019 through April 30, 2022
Supporting Documents:
pdf Redline Tentative Agreement (322 KB)
Agenda Item #6 - Resolution Authorizing the City Manager to Execute an Amendment to the December 13, 2016 Development Agreement with Prescott Properties, LLC
Staff Contact: Michelle Pease, Community Development Director
Summary: On December 13, 2016, the City entered into a Development Agreement with Prescott Properties, LLC for the development of the commercial property located at 620 S 7th Street, Rochelle, Illinois for use as an automobile dealership. Prescott Properties, LLC intends to develop an additional parking lot area to expand the operations.
To offer economic incentives to Prescott Properties, LLC, financial incentives in the form of an Extended Sales Tax Rebate set forth in the December 13, 2016 Development Agreement shall be extended for an additional one (1) year to make the development financially feasible. A revision of the December 13, 2016 Development Agreement is required.
Strategic Plan Goal Application: This is a Long-term Routine Goal which promotes, retains and enhances small business development.
Recommendation: Approve a Resolution Authorizing the City Manager to Execute an Amendment to the December 13, 2016 Development Agreement with Prescott Properties, LLC
Supporting Documents:
pdf
Amended Development Agreement with Prescott Properties, LLC
(59 KB)
pdf
Resolution Authorizing the City Manager to Execute an Amendment to the December 13, 2016 Development Agreement with Prescott Properties, LLC
(79 KB)
Agenda Item #7 - Ordinance Amending Certain Sections of the City of Rochelle’s Administrative Procedure for Assessing and Determining Claims Under the Public Safety Employee Benefits Act (PSEBA)
Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk
Summary: The Public Safety Employee Benefits Act (PSEBA) was enacted in 1997 and serves an important role in protecting the well-being of public safety officers who have suffered extreme injury or death in the line of duty. The intent of the legislation aligns with the goals of all municipalities: to do what is right for severely or fatally injured employees. Unfortunately, determinations on eligibility for PSEBA benefits have been inconsistent due to the lack of a clear definition of a “catastrophic injury” as referenced in the act.
In 2017 both Home Rule and Non-Home Rule communities were granted legal authority to establish administrative procedures for assessing PSEBA claims, while simultaneously establishing the definition of “catastrophic injury.” As a result, the Illinois Municipal League (IML) provided communities with a model ordinance to adopt. On October 10, 2017 the Mayor and City Council approved an Ordinance Establishing an Administrative Procedure for Assessing and Determining Claims under the Public Safety Employee Benefits Act (PSEBA).
In February we received information from the IML regarding a proposed amendment to the PSEBA ordinance. This amendment addresses challenges to the model ordinance filed in other jurisdictions. The proposed amendment includes provisions that clarify the health plan benefit and ongoing eligibility issues to further limit exposure to expenses that are not mandated by PSEBA.
The Rochelle Police Pension Board and Rochelle Fire Pension Board have both been advised of the City’s intent to adopt this ordinance.
Recommendation: Adopt an Ordinance Amending Certain Sections of the City of Rochelle’s Administrative Procedure for Assessing and Determining Claims Under the Public Safety Employee Benefits Act (PSEBA)
Supporting Documents:
pdf
Ordinance Amending Certain Sections of the City of Rochelle’s Administrative Procedure for Assessing and Determining Claims Under the Public Safety Employee Benefits Act (PSEBA)
(256 KB)
Agenda Item #8 - Resolution Regarding Gaming Revenue Funds from the Video Gaming Act to be dedicated toward City of Rochelle’s Police Officers’ Pension and Firefighters’ Pension Funds
Staff Contact: Jeff Fiegenschuh, City Manager
Summary: Pension fund revenues are made up of three sources: employer contributions, employee contributions, and investment income. The employer contributions, calculated by an independent actuary, is based upon benefit levels, demographics, and investment returns. The fund remits monthly benefit payments to the City’s retired or disabled police officers and firefighters, or their surviving beneficiaries. According to the independent actuary, the Police Pension Fund is 63.95% funded in total and the Fire Pension Fund is 63.56%. These funding ratios measure the funds’ ability today (given current assets, investment assumptions and contribution rates) to meet the current and future pension obligations. P.A. 96-1495, which went into effect January 1, 2011, changed the funding methodology for police and fire pension funds and added a penalty for delinquent municipal pension contributions. Downstate Police and Fire funds are now required to be 90% funded by the end of FY 2040. The City of Rochelle passed its own pension funding policy in 2012 to be 100% funded by the end of FY 2040. Since 2009, the total pension levy has risen 504% from $178,194 to $898,447. To slow the rising cost of the pensions to the taxpayers, staff recommends pledging Video Gaming Revenues beginning in 2020 allocated 50% to Police Pension and 50% to Fire Pension. Video Gaming Revenues are included in the General Fund and are approximately $145,000. This is in addition to the property tax levy used to fund the City’s employer contribution to the funds on an annual basis. The savings on interest for the unfunded liability is estimated to be $2.3 million for each fund.
Strategic Plan Goal Application: Reduce/Re-evaluate Debt – Long Term Complex Goal, Incorporate Dynamic Planning and Evaluation in the City-Wide Planning Efforts – Long Term Routine, Maintain Fiscal Stability & Balanced Budget – Short Term Routine
Recommendation: Approve a Resolution Regarding Gaming Revenue Funds from the Video Gaming Act to be dedicated toward City of Rochelle’s Police Officers’ Pension and Firefighters’ Pension Funds
Supporting Documents:
pdf
Presentation
(595 KB)
pdf
Resolution Regarding Gaming Revenue Funds from the Video Gaming Act to be dedicated toward City of Rochelle’s Police Officers’ Pension and Firefighters’ Pension Funds
(77 KB)
Discussion Item #1 - Fleet Management
Over the past several months City staff have been evaluating options to reduce rising costs to the City’s fleet of light duty vehicles. Currently there are just over 30 non-emergency vehicles and approximately 15 emergency vehicles within the City, including all RMU light duty vehicles. Nearly 60% of the City’s non-emergency fleet is over 10 years old. Fleets of this age are associated with significantly higher maintenance cost, higher fuel costs, increased down time, and over all higher costs of ownership.
It is the City’s goal to reduce the total cost of ownership with its light duty vehicle fleet by purchasing vehicles at the best possible price, reducing maintenance costs and down time, improving fuel mileage, and maximizing the equity of each vehicle at the time of resale.
A representative from Enterprise Fleet Management will be in attendance to discuss a replacement plan option.
