Monday, September 9, 2019 at 6:30 p.m.
City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
• Constitution Week – pdf September 17-23, 2019 (90 KB)
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Remarkable Resident – Peggy Friday
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting –
pdf
August 26, 2019
(215 KB)
b) Approve Exceptions –
pdf
08/21/19-09/02/19
(72 KB)
c) Approve Bills –
pdf
09/03/19
(198 KB)
d) Approve Payroll –
pdf
08/12/19-08/25/19
(61 KB)
e) Accept and Place on File Minutes of Golf Course Advisory Committee –
pdf
July 29, 2019
(25 KB)
f) Approve Hay Day Committee Request –
pdf
October 12, 2019
(34 KB)
g) Approve Request from El Senor de los Tacos to hold Taco Fest on
pdf
September 28, 2019
(75 KB)
2) Ordinance Amending Ordinance No. 45-OH – Lee Ogle Enterprise Zone Description for Recording
3) Ordinance Waiving the Competitive Bidding Requirements and Authorizing the Purchase of a New Electronic Fingerprint Machine from IDEMIA
4) Ordinance Amending Chapter 6, Article 1, Section 6-3 of the Rochelle Municipal Code Pertaining to Liquor License Classifications and Article 2, Section 6-51 Pertaining to Sale of Licensed Business
5) Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class B Liquor License for Benny’s Corner Market at 601 Flagg Road
6) Preliminary Engineering Agreement with Fehr Graham for New Interchange between the City of Rochelle Railroad and the BNSF Railway
VII. DISCUSSION ITEMS:
1) Outage Management System - RMU
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 Ordinance Amending Ordinance No. 45-OH - Lee Ogle Enterprise Zone
Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk
Summary: In December of 2015 the Mayor and Council approved an Ordinance Establishing the Lee Ogle Enterprise Zone. The new zone encompasses the City of Rochelle along with the City of Dixon, Ogle County and Lee County. The zone was established to provide incentives to promote the economic growth of the area, to reduce unemployment and to encourage expansion, rehabilitation and new construction of structures within the zone for a term of 15 years.
Since establishing the zone, multiple ordinances have been approved to add properties to the zone, including one in Amboy in 2017. The State of Illinois is now requesting that the areas of the zone without “fully described” legal descriptions, which include the area of the initial zone and the area added in Amboy, be fully defined. The proposed amending ordinance fully describes the property in Amboy and the entire enterprise zone in a metes and bounds format. In addition, the unallocated area of the zone went up by 14.43 acres to 561.30, due to errors discovered in the calculation of the Rochelle parcels.
Lee Ogle Enterprise Zone Administrator Andy Shaw will attend the meeting to answer any questions.
Recommendation:
Authorize an Ordinance Amending Ordinance No. 45-OH - Lee Ogle Enterprise Zone
Supporting Documents:
pdf Ordinance Amending Ordinance No. 45-OH - Lee Ogle Enterprise Zone (2.70 MB)
Agenda Item #3 Ordinance Waiving the Competitive Bidding Requirements and Authorizing the Purchase of a New Electronic Fingerprint Machine from IDEMIA
Staff Contact: Eric Higby
Summary: The current fingerprinting machine, purchased in 2014, is no longer functioning and is considered “obsolete” by maintenance providers. The Ogle County Sheriff’s Office gave the Rochelle Police Department a loaner machine, but the loaner has also stopped working.
IDEMIA has provided a proposal for a new machine. Staff recommends purchasing a Tenprint/Palmprint Cabinet of $22,773 combined with options 2 and 4 from Table 3 for a total price of $25,534. The purchase will be made through the current budget with funds that were designated for a UPS machine ($12,423), that was purchased by the Ogle County Electronic Telephone System Board and savings anticipated from the Enterprise vehicle plan.
It should be noted that the typical life expectancy for these machines is 5-7 years. Regular upkeep and computer maintenance can assist with prolonging the service life. There is no state bid for this item. IDEMIA, formerly Morphotrust, has over 6,000 Livescan units throughout the United States, including 300 in Illinois.
Funding Sources:
Source: Budgeted Amount: Proposed Expenditure:
Current budget (Cap. Outlay) N/A $25,534.00
Recommendation: Approve an Ordinance Waiving the Competitive Bidding Requirements and Authorizing the Purchase of a New Electronic Fingerprint Machine from IDEMIA at a cost of $25,534.
Supporting Documents:
Agenda Item #4 Ordinance Amending Chapter 6, Article 1, Section 6-3 of the Rochelle Municipal Code Pertaining to Liquor License Classifications and Article 2, Section 6-51 Pertaining to Sale of Licensed Business
Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk
Summary: HP Rochelle Operating, LLC d/b/a Benny’s Corner Market recently applied for a Class B liquor license to allow onsite consumption of alcohol, associated with gaming, as well as packaged retail sales. The current code allows for this combination under class B with the restriction that the package sales shall not exceed ten percent of the total sale of alcoholic beverages. In addition, our existing code states that no license shall be issued for any convenience store, other than those existing as of January 9, 2012. The proposed language changes are as follows:
Class B licenses- Class B licenses shall authorize the retail sale on the premises specified of alcoholic liquor for consumption on the premises as well as other packaged retail sale of such liquor, providing, however, that the other packaged retail sales of such liquor shall not exceed ten percent of the total sales of alcoholic beverages. The annual license fee for the year commencing June 1 of each year.
Sale of Licensed Business - No license shall be issued for any convenience store; provided, however, that any license for a convenience store which as in effect as of January 9, 2012, may be renewed on the same terms as provided in this chapter, and must be surrendered upon the sale of the convenience store, and no purchaser of a licensed convenience store shall be entitled to the surrendered license or granted a new license for such convenience store.
Staff Recommendation: Ordinance Amending Chapter 6, Article 1, Section 6-3 of the Rochelle Municipal Code Pertaining to Liquor License Classifications and Article 2, Section 6-51 Pertaining to Sale of Licensed Business
Supporting Documents:
Agenda Item #5 Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class B Liquor License for Benny’s Corner Market at 601 Flagg Road
Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk
Summary: HP Rochelle Operating, LLC has submitted an application for a Class B liquor license at 601 Flagg Road. The Class B liquor license allows for the retail sale on the premises specified of alcoholic liquor for consumption on the premises as well as other package retail sales.
The Liquor Commissioner, Mayor Bearrows, has reviewed the application and has no objection to the creation of a Class B liquor license for Benny’s Corner Market. This action will result in a total of eight Class B liquor licenses in the City of Rochelle.
Recommendation:
Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class B Liquor License for Benny’s Corner Market at 601 Flagg Road
Supporting Documents:
Agenda Item #6 Preliminary Engineering Agreement with Fehr Graham for New Interchange between the City of Rochelle Railroad (CIR) and the BNSF Railway
Staff Contact: Jason Anderson – Economic Development Director
Summary: The growth of the rail traffic through the BNSF interchange with the CIR has dramatically increased blockages of at-grade railroad crossings. Since 2012 the number of railcars on the CIR has increased from 3,000 to 14,000 rail cars per year. Recently the BNSF has agreed to explore the installation of a new interchange with the CIR. This new interchange would switch thousands of rail cars away from at-grade crossings on the CIR. Preliminary engineering needs to be done to determine the amount of rail that would need to be built, estimate the cost of the project, address drainage requirements, identify the land needed for the new interchange and coordinate the design with the BNSF. Furthermore, these preliminary plans will facilitate applications for grant funding for the project.
Funding Sources:
Source: Budgeted Amount: Proposed Expenditure:
2019 Rail Budget for Engineering $100,000 $78,750
Strategic Plan Application: Expanding the City of Rochelle Railroad Capabilities to advance Industrial Development
Recommendation: Approve the Preliminary Engineering Agreement with Fehr Graham to develop preliminary engineering plans for the purpose of estimating the resources needed to build a new interchange between the CIR and the BNSF.
Supporting Documents:
pdf Fehr Graham Proposal (126 KB)
Discussion Item #1
RMU Electric recently deployed an outage management system. We will be using this tool to help both the linemen and the dispatchers back in the office keep track of outages and restoration times. This system will also help us in reducing outage times as it brings in information directly from the metering system and GIS servers to pinpoint the outage.
