AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Monday, January 13, 2020 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
o Appoint Donald Geralds to the Golf Course Advisory Committee as a voting member with a term of January 14, 2020-July 1, 2022
• Council Members
• Remarkable Resident Presentation – Jackee Ohlinger
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting –
pdf
December 9, 2019
(185 KB)
b) Approve Exceptions –
pdf
12/4/19-12/31/19
(338 KB)
c) Approve Bills –
pdf
01/07/20
(101 KB)
d) Approve Payroll –
pdf
12/2/19-12/15/19
(58 KB)
,
pdf
12/16/19-12/29/19
(56 KB)
e) Accept and Place on File Minutes of Rochelle Police and Fire Commissioners –
pdf
9/10/19
(44 KB)
f) Accept and Place on File Minutes of Planning and Zoning Commission –
pdf
11/4/19
(203 KB)
g)
pdf
Accept and Place on File General Fund Budget Summary Ending 11/30/19
(699 KB)
2) Ordinance Approving a Conditional Use in B-1 Commercial Central Business Zoning District for a Place of Worship at 405 N. Main Street (Living Water Community Church, Petitioner)
3) Ordinance Accepting and Approving the Proposal of Blake Oil Company Pursuant to the 2020 Delivered Petroleum Fuel Request for Proposal
4) Ordinance Accepting and Approving the Proposal of Benny’s Corner Market Pursuant to the 2020 Vendor Site Petroleum Fueling Request for Proposal
5) Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class P-2 Liquor License for Clark Gas Station at 1180 North 7th Street Effective May 3, 2020
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - Ordinance Approving a Conditional Use in B-1 Commercial Central Business Zoning District for a Place of Worship at 405 N. Main Street (Living Waters Community Church, Petitioner)
Staff Contact: Michelle Pease, Community Development Director
Summary: Living Waters Community Church is requesting a Conditional Use for the property located at 401/405 North Main Street. The Church was granted a Conditional Use with an expiration of two years. The petitioner is asking for the Conditional Use to transfer upon sale to the new owner with no limitation on the duration of the Conditional Use.
According to Chapter 110 Zoning, under Division 2 - Conditional Use Permits, the Planning and Zoning Commission shall hold a public hearing, shall review the site, existing and proposed structures, architectural plans, neighborhood uses, parking areas, driveway locations, highway access, traffic generation and circulation.
The Planning & Zoning Commission held a public hearing on January 6, 2020. The Commission voted 7 to 0 to recommend the Conditional Use Permit.
Recommendation:
Approve an Ordinance Approving a Conditional Use in B-1 Commercial Central Business Zoning District for a Place of Worship at 405 N. Main Street (Living Waters Community Church, Petitioner)
Supporting Documents:
pdf
Ordinance Approving a Conditional Use in B-1 Commercial Central Business Zoning District for a Place of Worship at 405 N. Main Street (Living Waters Community Church, Petitioner)
(86 KB)
Agenda Item #3 - Ordinance Accepting and Approving the Proposal of Blake Oil Company Pursuant to the 2020 Delivered Petroleum Fuel Request for Proposal
Staff Contact: Tim Isley
Summary: The City of Rochelle purchases approximately 21,500 gallons collectively of unleaded gasoline and diesel fuel each year. Fuel is purchased from an outside vendor with the ability to deliver, pump and meter fuel to City owned on site above ground storage tanks.
Bids were solicited to provide Delivered Petroleum Fuel in 2020. An advertisement was published in the newspaper and on the City’s website. On Friday December 20th at 10 a.m., 2 sealed bids were received. Bids were publicly opened and read aloud by the City Clerk. The bid summary is as follows:
• Bidder Name Bidder Price Above Weekly Rack Price
• ------------------ Unleaded Gasoline #1 Diesel Fuel #2 Diesel Fuel
• Blake Oil Company $0.0985 $0.1285 $0.1285
• Conserv FS $0.30 $0.30 $0.30
After analysis of the proposals submitted, Blake Oil Company best meets the City’s needs. The City can expect to save a $3,600.00 annually.
Strategic Plan Goal Application: STR-13 Maintain a balanced budget
Recommendation: Approve an Ordinance Accepting and Approving the Proposal of Blake Oil Company Pursuant to the 2020 Delivered Petroleum Fuel Request for Proposal
Supporting Documents:
pdf
Request for Bids Delivered Petroleum Fueling
(413 KB)
pdf
Bid Tabulation
(97 KB)
pdf
Blake Oil Company Bid
(5.03 MB)
pdf
Conserv FS Bid
(5.56 MB)
pdf
Ordinance Accepting and Approving the Proposal of Blake Oil Company Pursuant to the 2020 Delivered Petroleum Fuel Request for Proposal
(62 KB)
Agenda Item #4 - Ordinance Accepting and Approving the Proposal of Benny’s Corner Market Pursuant to the 2020 Vendor Site Petroleum Fueling Request for Proposal
Staff Contact: Tim Isley
Summary: The City of Rochelle purchases approximately 50,000 gallons collectively of unleaded gasoline and diesel fuel each year. Fuel is purchased from an outside vendor with the ability to provide diesel and unleaded gasoline fuel pumps in a clean and safe environment.
Bids were solicited to provide vendor site petroleum fueling in 2020. An advertisement was published in the newspaper and on the City’s website. On Friday December 20th at 10 a.m., 3 sealed bids were received. Bids were publicly opened and read aloud by the City Clerk. The bid summary is as follows:
• Benny’s Corner Market $0.10 discount/rebate off pump pricing
• Clark $0.09 discount/rebate off pump pricing
• Conserv FS $0.05 discount/rebate off pump pricing
After analysis of the proposals submitted, Benny’s Corner Market best meets the City’s needs. The City can expect to save a conservative $3,500.00 annually with the proposed discounts and rebates. In addition, the City will be members of the Mobile Fleet National Card program. With this program each department will receive vehicle fuel cards and personal identification numbers for each employee. An online account management portal will provide 24/7 access to all fuel transactions and associated data. This fuel card is also linked with Enterprise Fleet Management and will report all fuel transaction data back to Enterprise Fleet Management as it relates to each managed vehicle.
Strategic Plan Goal Application: STR-13 Maintain a balanced budget
Recommendation: Approve An Ordinance Accepting and Approving the Proposal of Benny’s Corner Market Pursuant to the 2020 Vendor Site Petroleum Fueling Request for Proposal
Supporting Documents:
pdf
Request for Bids Vendor Site Petroleum Fueling
(992 KB)
pdf
Bid Tabulation
(106 KB)
pdf
Benny’s Corner Market Bid
(11.54 MB)
pdf
Clark Bid
(8.48 MB)
pdf
Conserv FS Bid
(9.06 MB)
pdf
Ordinance Accepting and Approving the Proposal of Benny’s Corner Market Pursuant to the 2020 Vendor Site Petroleum Fueling Request for Proposal
(106 KB)
Agenda Item #5 - Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class P-2 Liquor License for the Clark Gas Station located at 1180 North 7th Street
Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk
Summary: The Clark Gas Station has submitted an application for a Class P-2 liquor license at 1180 North 7th Street. The Class P-2 liquor license allows for the retail sale of packaged alcoholic liquor but not for consumption on the premises where sold.
The Mayor and Council approved an Ordinance Approving a Development Agreement with Liquor N Wine on June 13, 2016. The agreement included a moratorium on package liquor licenses for a period of three years following the issuance of an occupancy permit to the operator for the property. The occupancy permit was issued on May 2, 2017 so the moratorium will expire on May 2, 2020.
The Liquor Commissioner, Mayor Bearrows, has reviewed the application and has no objection to the creation of a Class P-2 liquor license for the Clark Gas Station. This action will result in a total of two Class P-2 liquor licenses in the City of Rochelle.
Recommendation:
Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class P-2 Liquor License for the Clark Gas Station at 1180 North 7th Street effective May 3, 2020
