AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Monday, September 14, 2020 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
· Pledge to the Flag
· Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
· pdf Constitution Week – September 17-23, 2020 (105 KB)
IV. REPORTS AND COMMUNICATIONS:
· Mayor’s Report
· Council Members
· Remarkable Resident – Hannah Busching
· Good News – Adam Lanning Nominated for Outstanding Operator of the Year
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 08/24/20 (456 KB)
b) Approve Exceptions – pdf 08/19/20 – 9/8/20 (295 KB)
c) Approve Payroll – pdf 08/10/20 – 08/23/20 (59 KB) , pdf 08/24/20-09/06-20 (59 KB)
d) Accept and Place on File Minutes of Planning and Zoning Commission – pdf 8/3/20 (153 KB)
2) (Public Hearing and Action)– Resolution of Support and Commitment of Local Funds to a State Community Development Block Grant - Sanitary Sewer Lining Project
3) Renewal of City Manager Employment Agreement
4) Ordinance Granting Variation of Lot Coverage at 309 Woolf Court
5) Ordinance Granting Variation Related to Setbacks for Pasquesi Farms, LLC dba MightyVine
6) Ordinance Pertaining to the Local Coronavirus Urgent Remediation Emergency Support Program (Local CURE Program)
7) Resolution Authorizing the Execution of a First Amendment to EEI Master Power Purchase and Sale Agreement between the City of Rochelle and Citigroup Energy Inc.
8) Switchgear Purchase Prologis Park Substation
VII. DISCUSSION ITEMS: VIII. EXECUTIVE SESSION IX. ADJOURNMENT
Anyone interested in participating in public commentary remotely should contact City Clerk Sue Messer at This email address is being protected from spambots. You need JavaScript enabled to view it. or 815-562-6161 to make arrangements.
Council members may participate in the City Council Meeting remotely as a result of the Governor suspending
the requirement for in-person attendance at Public Meetings.
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - (Public Hearing and Action)– Resolution of Support and Commitment of Local Funds to a State Community Development Block Grant (CDBG)- Sanitary Sewer Lining Project
Staff Contact: Adam Lanning
Summary: Pursuant to CDBG requirements for the sewer lining project, we are required to hold a hearing to receive public comments from citizens on the performance of the sewer lining project. The City of Rochelle is applying for a Public Infrastructure grant through the Department of Commerce and Economic Opportunity Community Development Block Grant program to install a cured-in-place liner in approximately 9,410 feet of sanitary sewer. The project is intended to eliminate sanitary sewer infiltration that causes surcharging and basement backups and prevent sanitary sewer overflows during wet weather events. The sanitary sewers to be lined are located on Lincoln Hwy from 9th Avenue to IL Route 38; N. Main Street from 9th Avenue to McConaughy Avenue; N. 3rd Street and N. 2nd Street from 10th Avenue to McConaughy Avenue; Meadow Lane from School Avenue to McConaughy Avenue; 10th Avenue from Lincoln Hwy to N. Main Street; School Avenue from N. 2nd Street to Meadow Lane; and McConaughy Avenue from N. 2nd Street to Meadow Lane. The project construction cost is estimated to be $620,260. The City will be applying for a $550,000 grant.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Water Reclamation Cash Reserves | $70,260 |
Recommendation:
Hold Public Hearing
Close Public Hearing
Approve a Resolution of Support and Commitment of Local Funds Authorizing the City Manager to Apply for and Execute any Agreement Necessary for the Community Development Block Grant (CDBG) Program Grant
Supporting Documents:
pdf Notice of Public Hearing (138 KB)
pdf Resolution of Support and Commitment of Local Funds (107 KB)
Agenda Item #3 - Renewal of City Manager Employment Agreement
Staff Contact: Nancy Bingham
Summary: City Manager, Jeff Fiegenschuh’s third (3rd) year anniversary was September 11, 2020. Per his Employment Agreement, the Mayor and Council Members completed his annual performance review. Upon the completion of this process the Mayor and Council support the renewal of his Employment Agreement, with the term of September 14, 2020 – May 2023, which runs concurrently with the Mayor’s current term.
Strategic Plan Goal Application: Budget - A tool to attract and retain quality employees allowing the departments to provide quality services to the City and its residents.
Recommendation:
Approve the Employment Agreement for City Manager Jeff Fiegenschuh, September 14, 2020 through May 2023.
Supporting Documents:
pdf Employment Agreement (223 KB)
Agenda Item #4 - Ordinance Granting Variation of Lot Coverage at 309 Woolf Court
Staff Contact: Michelle Pease, Community Development Director
Summary: The petitioner is seeking a variance of lot coverage for a sidewalk and a driveway connecting the alley to the garage located at 309 Woolf Court, which is zoned R3. Currently, the petitioner has exceeded the maximum lot coverage by approximately 14% with an addition to the home and an attached garage which was previously permitted, prior to current staff.
The petitioner applied for the driveway at the time he applied for the addition and attached garage; however, the driveway was not carried over from the application onto the permit or completed within the one-year time frame. The addition and attached garage were completed by 2019, with no documented final inspection. In 2020, the petitioner assumed he could complete the final phase of his project by installing his driveway.
For the petitioner to be issued a permit to install the driveway and sidewalk, which will be an additional 11.2% of lot coverage, a variance is required. The total lot coverage would then be at 57.9%. City code requires a hard surface be installed per Section 110-634.
A public hearing was held on Tuesday September 8, 2020. The Planning and Zoning Commission approved the Variance of setbacks/lot coverage by a vote of 5-0.
Strategic Plan Goal Application: This request continues to support the City’s Strategic Plan goals and objectives by encouraging diversified housing developments with friendly walkways.
Recommendation:
Approve an Ordinance Granting Variation of Lot Coverage at 309 Woolf Court.
Supporting Documents:
pdf Ordinance Granting Variation of Lot Coverage at 309 Woolf Court (207 KB)
Agenda Item #5 - Ordinance Granting Variation Related to Setbacks for Pasquesi Farms, LLC dba MightyVine
Staff Contact: Michelle Pease, Community Development Director
Summary: The petitioner is seeking a variance of setbacks in order to construct a proposed packhouse expansion, located at 222 Centerpoint Drive in the Centerpoint Intermodal Center, Phase I, Lot Two, which is zoned I2, General Industry. The petitioner is requesting a 20’ front setback rather than the required 60’ front setback. The location for the proposed packhouse was chosen in order to be contiguous with the existing packhouse.
A minimum 50’ interior parkway from the Right of Way is required for a landscape buffer. All other lots within the Centerpoint subdivision have met the landscaping buffer requirement. There is an existing 10’ utility/drainage easement adjacent to the property requesting the variance. The proposed packhouse would be less than 10’ from the existing easement. All other buildings within the Centerpoint subdivision have also met the required building setbacks.
Sec. 110-404. - Interior parkways. Industrial districts. • Industrial properties, and properties in the I-1 and I-2 zoning districts shall provide a minimum 50-foot-wide interior parkway adjacent to all public rights-of-way. • All surface areas of interior parkways shall be sodded where not otherwise planted.
A public hearing was held on Tuesday September 8, 2020. The Planning and Zoning Commission voted to deny the Variance of setbacks/lot coverage by a vote of 4 to 1.
Strategic Plan Goal Application: Explore, develop and improve strategies for Industrial growth.
Recommendation:
Consider the approval or denial of an Ordinance Granting Variation Related to Setbacks for MightyVine.
Supporting Documents:
pdf Ordinance Granting Variation Related to Setbacks for MightyVine (207 KB)
Agenda Item #6 - Ordinance Pertaining to the Local Coronavirus Urgent Remediation Emergency Support Program (Local CURE Program)
Staff Contact: Chris Cardott, Finance Director
Summary: The Local Coronavirus Urgent Remediation Emergency (or Local CURE) Support Program (Section 3-10 of Public Act 101-0636) is a support program for units of local government as defined by the Illinois Constitution. The Local CURE program will allow the City of Rochelle to submit expenses for reimbursement up to a maximum of $394,956 based on its per capita formula. If funds are not used by municipalities, there will be an additional disbursement in 2021 to municipalities that have expenses in excess of the per capita maximum. The Local CURE program: • Is a local government assistance program which applies to all units of local government (as defined by the Illinois Constitution) outside of Cook, Lake, Will, Kane, & DuPage counties. • Is federally funded from the Coronavirus Relief Fund using dollars allocated to Illinois through the CARES Act. • Will reimburse units of local government for costs that: o are necessary expenditures incurred due to the public health emergency with respect to COVID-19; o were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the unit of local government; and o were incurred during the period beginning March 1, 2020 and ending December 30, 2020. Strategic Plan Goal Application: Maintain Fiscal Stability – Short Term Routine
Recommendation:
Approve the Ordinance Pertaining to the Local CURE Program
Supporting Documents:
pdf Ordinance Pertaining to the Local CURE Program (269 KB)
pdf Financial Support Conditions and Certification (4.27 MB)
Agenda Item #7 - Resolution Authorizing the Execution of a First Amendment to EEI Master Power Purchase and Sale Agreement between the City of Rochelle and Citigroup Energy Inc.
Staff Contact: Adam Lanning
Summary: The amendment was revised to incorporate language recommended by US and International protocols according to federal regulations under the Dodd-Frank Law. The amendment restricts Rochelle from invoking its cross default or credit enhancements rights against affiliates of Citi in the event Citi enters federal insolvency proceedings. Approving the amendment will allow Rochelle to utilize its current Master Agreement with Citigroup in the event Rochelle wishes to pursue a future energy transaction. Rochelle does not have an immediate need for energy products due to the current NextEra agreement in place.
Recommendation: Approve a Resolution Authorizing the Execution of a First Amendment to EEI Master Power Purchase and Sale Agreement between the City of Rochelle and Citigroup Energy Inc.
Supporting Documents:
pdf First Amendment to EEI Master Power Purchase and Sale Agreement (128 KB)
Agenda Item #8 - Switchgear Purchase for Prologis Park Substation
Staff Contact: Adam Lanning
Summary: The City received and opened bids on August 27, 2020 for the switchgear purchase, as part of the Prologis Park Substation Upgrades project that include a medium voltage outdoor metal- Clad Switchgear structure with sheltered aisle, circuit breakers, controls, relays and switches. A total of three (3) bids were received and have been reviewed for completeness and the ability to meet specifications requirements.
The bid from Powercon was the apparent low bid at $2,497,181 for Specification 2031K002, no major exceptions were listed. Powercon has a good list of reference completed projects. The company appears to be in good standing and employs certified and trained craftsmen.
The low bid for the project is in accordance with the Engineer’s estimate of $2,400,000 for the contract.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Electric Funds | $3,500,000 | $2,497,101.00 |
Recommendation:
Approve the apparent low bid of $2,497,181 from Powercon for Switchgear Purchase for Prologis Park Substation and reject all other bids.
Supporting Documents:
