g) Establish Annual Trick-or-Treat Schedule 10/31/20 from 5:00pm-8:00pm subject to social distancing guidelines, including masks, and future restrictions from health officials

h) Accept and Place on File Financial Statement – pdf August 2020 (662 KB)

2) Ordinance Amending Ordinance No. 45-OH for Lee Ogle Enterprise Zone

3) Resolution Authorizing the Execution and Approval of the Bylaws of the Rock River Watershed Group and Board Member Appointment

4) Construction Contract Change Order for Wastewater Treatment Plant Upgrades

5) Change Order #1 for Prologis Park Substation

6) Ordinance Waiving the Competitive Bidding Requirements and Awarding Bruns Construction, Inc. the Contract for Replacing the Floor Grating at the Water Reclamation Facility

7) Ordinance Approving the Disposal of Surplus Personal Property Owned by the City of Rochelle

8) Resolution Authorizing the Execution of a Dark Fiber License Agreement with Zayo Group, LLC

9) Resolution Approving a Purchase and Sale Agreement with 1600 Ritchie Court, LLC

VII. DISCUSSION ITEMS:

1) City of Rochelle Progress 2017-2020

VIII. EXECUTIVE SESSIONIX. ADJOURNMENT

Anyone interested in participating in public commentary remotely should contact City Clerk Sue Messer at This email address is being protected from spambots. You need JavaScript enabled to view it. or 815-562-6161 to make arrangements.

Council members may participate in the City Council Meeting remotely as a result of the Governor suspending

the requirement for in-person attendance at Public Meetings.

The Council Meeting will be broadcast live on Facebook

Agenda Item #2 - Ordinance Amending Ordinance No. 45-OH - Lee Ogle Enterprise Zone

Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk

Summary: In December of 2015 the Mayor and Council approved an Ordinance Establishing the Lee Ogle Enterprise Zone. The zone encompasses the City of Rochelle along with the City of Dixon, Ogle County and Lee County. The zone was established to provide incentives to promote the economic growth of the area, to reduce unemployment and to encourage expansion, rehabilitation and new construction of structures within the zone for a term of 15 years.

Since establishing the zone, multiple ordinances have been approved to add properties to the zone. The proposed amending ordinance adds the Village of Franklin Grove as a “Designating Unit of Government” and amends the zone area and funding formula for administration operating expenses to include Franklin Grove.

Lee Ogle Enterprise Zone Administrator Andy Shaw will attend the meeting to answer any questions.

Recommendation: Authorize an Ordinance Amending Ordinance No. 45-OH - Lee Ogle Enterprise Zone

Supporting Documents:

pdf Ordinance Amending Ordinance No. 45-OH - Lee Ogle Enterprise Zone (69 KB)

pdf Amendment 11 to Addendum “A” (172 KB)

pdf Amendment 11 to Addendum “B” (87 KB)

Agenda Item #3 - Resolution Authorizing the Execution and Approval of the Bylaws of the Rock River Watershed Group and Board Member Appointment

Staff Contact: Adam Lanning

Summary: The recently issued NPDES discharge permit for the water reclamation facility outlines several new compliance requirements. One of the many requirements is to join and or develop a watershed group to evaluate the receiving stream water quality which City of Rochelle’s water reclamation plant discharges to. Over the past year we have been working with the Rockford sanitary district to develop the watershed group. Therefore, the adoption of these bylaws is a commitment the City must make in order to comply with our new permit. In conjunction, it is also required to appoint a member to represent the City and we recommend the Utilities Superintendent for this role.

Strategic Plan Goal Application: Short-Term Route & Long-Term Complex Goal Create a 20 Year Capital Improvement Plan, review & modify plan as needed.

Recommendation: Adopt a Resolution Authorizing the Execution and Approval of the Bylaws of the Rock River Watershed Group and Board Member Appointment

Supporting Documents:

pdf Resolution Authorizing the Execution and Approval of the Bylaws of the Rock River Watershed Group (79 KB)

pdf Bylaws of Rock River Watershed Group (180 KB)

Agenda Item #4 - Construction Contract Change Order for Wastewater Plant Upgrades

Staff Contact: Adam Lanning

Summary: The water reclamation facility is currently undergoing an approximately $7 million upgrade and during construction encountered numerous unexpected problems. We have decided to add back into the scope of work a larger portion of road work which we took out initially from our bids to keep the costs down. As we near the end of construction it makes sense to add that work back in to the scope due to the degraded state of the access roads. This change order will cover the full paving of all the access roads, including adding concrete approaches to many of the buildings. In addition, there were several small items we encountered along with removing a large section of chain-link fence that we found to be too problematic to install.

Funding Sources:
Source:	Budgeted Amount:	Proposed Expenditure:
IEPA SRF Loan	$3,453,262	$73,679.46

Strategic Plan Goal Application: Short-Term Route & Long-Term Complex Goal Create a 20 Year Capital Improvement Plan, review & modify plan as needed.

Recommendation: Approve the change order from Whittaker Construction & Excavating, Inc. in the amount of $73,679.46.

Supporting Documents:

pdf Change Order (3.61 MB)

Agenda Item #5 - Change Order #1 for Prologis Park Substation

Staff Contact: Adam Lanning

Summary: Upon purchase of the three transformers for the Prologis Park Substation, RMU staff decided it would be prudent to add SEL-2414 relays to provide thermal monitoring on the transformers via resistance temperature detector (RTD) and current transformer load. This monitoring equipment will integrate with our current SCADA system to provide data that will aid in protecting the equipment.

Funding Sources:
Source:	Budgeted Amount:	Cash Reserve:
Cash Reserve	#3,500,000	$22,063.00

Strategic Plan Goal Application: Short-Term Route & Long-Term Complex Goal Create a 20 Year Capital Improvement Plan, review & modify plan as needed.

Recommendation: Authorize the City Manager to sign a change order with WEG Transformers, USA in the amount of $22,063.

Supporting Documents:

pdf WEG Change Order (279 KB)

Agenda Item #6 - Ordinance Waiving the Competitive Bidding Requirements and Awarding Bruns Construction, Inc. the Contract for Replacing Floor Grating at the Water Reclamation Facility

Staff Contact: Adam Lanning

Summary: The water reclamation facility consists of many open tanks that require the use of floor grating to allow access for operators to walk on. The existing floor grating is in poor condition and on September 16th we held a bid opening to replace a large portion of this grating. Bids were opened and read aloud with bids ranging from $47,430 to $63,760 with the low bidder being Swedberg and Associates, Inc. of Sycamore, Illinois. Upon review of the bids, Bruns Construction bid on the project and was 2.2% higher than Swedberg at a base cost of $48,500. The City may waive competitive bidding requirements by a two-thirds vote of the City Council pursuant to 65 ILCS 5/8-9-1 of the Illinois Municipal Code and Section 2-371 of the Rochelle Municipal Code alternatives.

Funding Sources:
Source:	Budgeted Amount:	Proposed Expenditure:
Cash	N/A	$48,500

Strategic Plan Goal Application: Short-Term Route & Long-Term Complex Goal Create a 20 Year Capital Improvement Plan, review & modify plan as needed.

Recommendation: Approve an Ordinance Waiving the Competitive Bidding Requirements and Awarding Bruns Construction, Inc. the Contract for Replacing Floor Grating at the Water Reclamation Facility in the amount of $48,500 and reject all other bids.

Supporting Documents:

pdf Ordinance Waiving the Competitive Bidding Requirements and Awarding Bruns Construction, Inc. the Contract for Replacing Floor Grating at the Water Reclamation Facility (103 KB)

pdf Bid Tabulation (517 KB)

pdf Recommendation Letter from Willett Hofmann (175 KB)

Agenda Item #7 - Ordinance Approving the Disposal of Surplus Personal Property Owned by the City of Rochelle

Staff Contact: Sue Messer, Assistant to the City Manager/ City Clerk

Summary: The City of Rochelle currently owns two vehicles that have multiple mechanical issues and are no longer in service. The police department has retired a 2013 Dodge Charger with 107,166 miles that has major engine damage, metal in the bottom end and a bearing issue. The airport has a 2010 Dodge Charger that was previously used by the communications department and retired before that by the police department. The car is no longer in use due to several safety issues including weak brakes, gear shifter does not operate properly, the front bumper is damaged, and the power steering does not work properly.

Since these vehicles have little to no value, City staff would like to dispose of them, possibly by donating to the Kishwaukee College Automotive Program.

Recommendation: Approve an Ordinance Approving the Disposal of Surplus Personal Property Owned by the City of Rochelle

Supporting Documents:

pdf Ordinance Approving the Disposal of Surplus Personal Property Owned by the City of Rochelle (103 KB)

Agenda Item #8 - Approve Resolution Authorizing the Execution of Dark Fiber Licensing Agreement with Zayo Group, LLC

Staff Contact: Adam Lanning

Summary: Staff proposes that we enter into an agreement with Zayo to provide Dark Fiber services from the Tech Center to Walmart in Rochelle. The agreement is for a 5 year term with 3 additional 5 year options that can be renewed by Zayo prior to the end of the term. The contract will provide income of $4,500 per year during the life of the agreement. For the initial 5 year term we will receive $22,500.

Strategic Plan Goal Application: To continue to grow our Advanced Communication Department and work with outside vendors to provide telecommunications services to customers within the RMU service area.

Recommendation: Approve Resolution Authorizing the Execution of Dark Fiber License Agreement with Zayo Group, LLC

Supporting Documents:

pdf Resolution Authorizing the Execution of Dark Fiber License Agreement with Zayo Group, LLC (78 KB)

pdf Dark Fiber License Agreement for Dark Fiber to Walmart (259 KB)

Agenda Item #9 - Resolution Approving a Purchase and Sale Agreement with 1600 Ritchie Court, LLC

Staff Contact: Jeffrey A. Fiegenschuh, City Manager

Summary: Last year the City purchased approximately 16.5 acres for the development of a new substation at the intersection of Ritchie Road and Ritchie Court. The City subdivided the parcel into three separate lots and has determined that Lot 3 of the subdivided parcel is no longer necessary for the operation of the electric utility and found it to be surplus property by the City Council.

This lot is zoned for industrial use in the I-2 General Industrial Zoning District and the City has negotiated a purchase and sale agreement with 1600 Ritchie Court LLC (Project Jackpot) for the purchase of Lot 3, which consist of 6 acres. The City obtained an appraisal and the sales price is equal to the appraised value of the land (which is what the City originally paid for the property) on a per acre basis as required by 65 ILCS 5/11-76-4.1.

By approving this resolution, the City is authorizing the City Manager to execute the purchase and sale agreement with 1600 Ritchie Court LLC in the amount of $261,359.71.

Strategic Plan Goal Application: Community & Economic Development, Explore, develop and improve strategies for industrial growth.

Recommendation: Authorize a Resolution Approving a Purchase and Sale Agreement with 1600 Ritchie Court, LLC and authorize the City Manage to execute said agreement.

Supporting Documents:

pdf Resolution Approving a Purchase and Sale Agreement with 1600 Ritchie Court, LLC (83 KB)

pdf Agreement of Purchase and Sale (455 KB)

pdf Map of the entire parcel including Lot 3 (4.50 MB)

Discussion Item #1 - City of Rochelle Progress 2017-2020

The City of Rochelle has made significant progress in projects and development over the past three years. City Manager, Jeff Fiegenschuh, will share a bird’s eye view highlighting the different projects completed between 2017-2020.

City Council Meeting Agenda - September 28, 2020

City of Rochelle Illinois