AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Monday, February 22, 2021 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
· Pledge to the Flag
· Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
· Mayor’s Report
· Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 02/08/21 (431 KB)
b) Approve Exceptions – pdf 02/02/21-02/08/21 (154 KB) , pdf 02/09/21-02/15/21 (160 KB)
c) Approve Payroll – pdf 01/25/21-02/07/21 (58 KB)
d) Accept and Place on File Financial Statement – pdf January 2021 (6.91 MB)
2) Ordinance Amending Chapter 98 of the Rochelle Municipal Code Pertaining to Sewer and Sewage Disposal
3) Light Duty Work Truck Lease Agreements for Street Department
4) Resolution Authorizing the City Manager to Execute an Agreement with the Greater Rochelle Economic Development Corporation for the Purchase of Railroad Right of Way
5) Ordinance Placing a Moratorium on Imposing Permit Fees for Residential Building Permits for Calendar Year 2021
VII. DISCUSSION ITEMS:VIII. EXECUTIVE SESSIONIX. ADJOURNMENT
Anyone interested in participating in public commentary remotely should contact City Clerk Sue Messer at This email address is being protected from spambots. You need JavaScript enabled to view it. or 815-562-6161 to make arrangements.
Council members may participate in the City Council Meeting remotely as a result of the Governor suspending
the requirement for in-person attendance at Public Meetings.
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - Ordinance Amending Chapter 98 of the Rochelle Municipal Code Pertaining to Sewer and Sewage Disposal
Staff Contact: Adam Lanning, Utilities Superintendent
Summary: The Rochelle Municipal Code contains the following language under General Provisions section 152 (b) (9) “ Maintenance of all building sewers, from the center point of the public collector sewer , located on the public right-of-way, to and including the owner’s property, shall be the responsibility of the building/property owner” In order to help mitigate hardship on residents during back-up sewer events the proposed ordinance adds the following condition:
a. RMU will be responsible for the total cost of repairs to the sanitary service line in the ROW where a certified plumber is not able to break through a blockage and, if there are structural problems with the sanitary service line and repairs have to be made all cost associated with restoration within the City’s ROW will be covered by the City.
Residents can purchase insurance through private carriers to cover the expenses of sewer pipe repairs that run between their home and the main utility connection.
Recommendation: Approve an Ordinance Amending Chapter 98 of the Rochelle Municipal Code Pertaining to Sewer and Sewage Disposal
Strategic Plan Goal Application: Infrastructure Effectiveness and Improvement
Supporting Documents:
Agenda Item #3 - Light Duty Work Truck Lease Agreements for Street Department
Staff Contact: Tim Isley
Summary: In July of 2019, Rochelle City Council approved a Master Equity Lease Agreement with Enterprise Fleet Management. Leasing light duty fleet vehicles through Enterprise Fleet Management provides the City with financial and practical advantages such as improved cash flow, greatly reduced maintenance costs, reduced fuel consumption, as well as improved safety features to better protect City employees and the general public.
The 2021 Street Department budget includes funds to lease two (2) new light duty work trucks through Enterprise Fleet Management. Light duty work trucks are used daily and need to be reliable and safe as they play a crucial role in Street Department activities. If approved, these two (2) new work trucks with full factory warranties will replace three (3) currently owned work trucks that are over ten (10) years old with increasing maintenance costs.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| General Fund | $8,500 | $7,115.75 |
| General Fund | $10,000 | $9,157.56 |
Strategic Plan Goal Application: Short term routine – replacing infrastructure/assets and maintain fiscal stability and a balanced budget.
Recommendation: Approve a lease agreement with Enterprise Fleet Management and authorize the City Manager to sign an agreement for one (1) - 2021 Ram 3500 crew cab with lift gate at a monthly rate of $592.98 and one (1) - 2021 Ram 3500 regular cab with dump body and V-plow at a monthly rate of $763.13
Supporting Documents:
pdf Lease Agreement for 2021 Ram 3500 Crew Cab with lift gate (45 KB)
pdf Lease Agreement for 2021 Ram 3500 Regular Cab with dump body ad V-plow (45 KB)
pdf Bonnell Industries Lift Gate Quote (141 KB)
pdf Auto Truck Group Dump Body and V-plow Quote (83 KB)
Agenda Item #4 - Resolution Authorizing the City Manager to Execute an Agreement with the Greater Rochelle Economic Development Corporation for the Purchase of Railroad Right of Way
Staff Contact: Jason Anderson – Economic Development Director
Summary: Over the past 35 years the City has been expanding the City of Rochelle Railroad (CIR) which has attracted more than a dozen rail served industries to Rochelle. Over the same period of time the City and GREDCO have collaborated in the purchase of land for the purpose of future rail development. Two years ago GREDCO optioned and purchased a tract of land consisting of 47.38 acres of which the City subsequently purchased 22.99 acres which is known as Tract #1. Now the remaining 24.39 acres (Tract #2) is ready to be sold. The City has agreed to purchase and GREDCO has agreed to sell this tract for $18,560 per acre for a total price of $452,678.40 plus closing costs. By the City owning the rail right of way it clears the way for the City to seek grants to extend the rail system another 1.25 miles east and south opening up ~600 acres for rail served industrial development. Funds to purchase the land will come out of rail revenues that have been budgeted for the purpose of rail expansion.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| CIR CApital Fund | $500,000 | $452,678.40 + closing costs |
Strategic Plan Application: Expanding the City of Rochelle Railroad Capabilities to advance Industrial Development and increase railroad revenues.
Recommendation: Approve a Resolution Authorizing the City Manager to Execute an Agreement with the Greater Rochelle Economic Development Corporation for the Purchase of Railroad Right of Way.
Supporting Documents:
pdf Survey of the parcel to be purchased (577 KB)
Agenda Item #5 - Ordinance Placing a Moratorium on Imposing Permit Fees for Residential Building Permits for Calendar Year 2021
Staff Contact: Michelle Pease, Community Development Director
Summary: For 2019 and 2020, the City Council approved the waiving of building permit fees, sewer, water, and electric connection fees for all new single-family residential construction.
The savings per house on average is around $400 for the building permit depending on the square footage, a $700 sewer connection fee, and a $50 electric connection fee for a total of $1150.
In addition to new construction, staff is requesting the extension of waiving the same fees for properties that have been vacant for 6 months or more, with a minimum investment of $15,000. This additional request will assist with addressing blight in our community and encourage rehabilitation of existing housing.
Staff is requesting the extension of the program till December 31, 2021, with the availability for the City Manager to extend to December 31, 2022.
Recommendation: Approve an Ordinance Placing a Moratorium on Imposing Permit Fees for Residential Building Permits for Calendar Year 2021.
Supporting Documents:
