City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Retirements
• Swearing In – Deputy Police Chief Jeff Leininger
• Good News
o Elvis Baneski
• Lee Ogle Transportation System (LOTS) Update
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 1/22/18 (108 KB)
b) Approve Minutes of Special City Council Meeting – pdf 1/29/18 (35 KB)
c) Accept and Place on File Minutes of Planning and Zoning Commission – pdf 12/11/17 (149 KB)
d) Accept and Place on File Minutes of Airport Advisory Board – pdf 10/23/17 (156 KB)
e) Approve Exceptions – pdf 1/17/18-02/05/18 (75 KB)
f) Approve Bills – pdf 2/6/18 (211 KB)
g) Approve Payroll – pdf 01/01/18-01/14/18 (52 KB) , pdf 01/15/18-01/28/18 (49 KB)
h) pdf Approve a Resolution Establishing the Official Zoning Map for 2017 (205 KB)
i) pdf Accept and Place on File Annual Community Development Department Report (3.80 MB)
j) Authorize Closure of City Street as Requested by Rochelle Rehabilitation and Healthcare Center – pdf May 19, 2018 (16 KB)
k) Approve Closure of City Street for the Ralfie’s BBQ Lucky Hub Dash – pdf March 17, 2018 (52 KB)
l) Resolution Urging the Governor to Veto Senate Bill 1451 – pdf Small Wireless Facilities Deployment Act (18 KB)
m) pdf Resolution Approving the Content of Certain Executive Session Meeting Minutes (43 KB)
n) pdf Resolution Regarding the Release of Executive Session Minutes (16 KB)
2) Application to Add Territory to the Lee Ogle Enterprise Zone – Public Hearing
3) Ordinance Approving the Preliminary and Final Plat of Love’s Travel Stops & Country Stores, Inc. Subdivision at the Corner of Illinois Route 251 and Steward Road
4) Ordinance Amending Section 86-57 Entitled “Payment of Fees” and Section 110-46 Entitled “Fees” of the Rochelle Municipal Code pertaining to the Payment of Fees for Subdivision and Zoning Applications
5) Ordinance Approving an Easement for Water Service Line – Errett Warehousing and Seldal Properties
6) Engineering Agreement to Design a Water Main Replacement Project - Turkington Terrace and McConaughy Avenue
VII. DISCUSSION ITEMS:
1) Ordinance Amending Articles VII (Municipal Gas Tax) and VIII (Municipal Electricity Tax) of Chapter 90 (Taxation) to Extend Utility Taxes through December of 2023.
VIII. EXECUTIVE SESSION
1) The setting of a price for sale or lease of property owned by the City. Section (c) (6)
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 Application to Add Territory to the Lee Ogle Enterprise Zone – Public Hearing
Staff Contact: Sue Messer, Assistant to the City Manager
Summary:
The Lee-Ogle Enterprise Zone proposes to add the following areas to the enterprise zone:
Ogle County parcel 24-14-100-015, in the City of Rochelle, for a project known as Manor Court of Rochelle, a specialized healthcare facility. (19.4 acres more or less), and
Lee County parcel 08-04-426-013, in the City of Dixon, for a project known as Annchor Road Storage, a self-storage business. (4.16 acres more or less).
This amendment process is allowed by Illinois Combined Statutes (20 ILCS 655), also known as the Enterprise Zone Act.
Total of Addition: 23.56 acres more or less.
Lee Ogle Enterprise Zone Administrator Andy Shaw will be in attendance at the meeting to answer any questions.
Recommendation:
Open the Public Hearing
Supporting Documents:
pdf Public Hearing Notice (24 KB)
pdf Map of Manor Court (341 KB)
pdf Map of Aanchor Road Storage (2.03 MB)
Agenda Item #3 Ordinance Approving the Preliminary and Final Plat of Love’s Travel Stops & Country Stores, Inc. Subdivision
Staff Contact: Michelle Pease, Community Development Director/Kip Countryman, Building Inspector
Summary:
In December of 2017 the City Council approved an Annexation and Development Agreement with Love’s Travel Stops & Country Stores, annexing and re-zoning 17 acres to B-2 at the corner of 251 South and Steward road south of I-88, and variances related to landscaping, setbacks and signage. These actions were taken to facilitate the construction of a travel stop with a convenience store, a Hardees restaurant, Chester chicken restaurant, passenger fueling, semi-truck fueling, semi-truck parking, and a tire shop. The property fronts I-88 on the north, route 251 on the west, Steward Road on the south, and 40 acres zoned I-1, of undeveloped property on the east.
The annexation agreement developed with Love’s Travel Stops contains specific requirements for Love’s preliminary and final plat of subdivision. These specifications include zoning for B-2 Commercial Highway, extending City utilities (water, sewer, electric) to the easterly edge of the property, widening along Steward Road for a vehicle turn lane, traffic signalization at Route 251 and Steward Road, and upgrades to the current lift station to serve adjoining properties as part of the 2010 Hub City Development Annexation Agreement.
City code requires that staff and the Planning and Zoning Commission review the preliminary and final plat for conformance with the comprehensive plan, the provisions contained in the annexation and development agreements, and all other applicable ordinances within 60 days of the acceptance of the annexation agreement. The Planning and Zoning Commission held a public hearing on February 5th to review the petition from Love’s Travel Stops. After review of the facts the Planning and Zoning Commission recommended by a vote of 4-0 that the City Council approve the preliminary and final plat of subdivision for the 17 acres contingent upon staff review and comments.
Recommendation:
Approve an Ordinance Approving the Preliminary and Final Plat of Love’s Travel Stops & Country Stores, Inc. Subdivision
Supporting Documents:
Agenda Item #4 Ordinance Amending Section 86-57 Entitled “Payment of Fees” and Section 110-46 Entitled “Fees” of the Rochelle Municipal Code pertaining to the Payment of Fees for Subdivision and Zoning Applications
Staff Contact: Sue Messer, Assistant to the City Manager/Deputy Clerk
Summary:
Given the continued development occurring in our community and the need for associated planning, engineering and legal involvement with these projects, staff believes it is important for developers to provide an appropriate deposit to cover these fees, costs and other expenses. The proposed revisions to Section 86-57 further define the types of projects that will require a deposit and increases the deposit range originally set in 2003 of $500-$2500 to $1,000-$10,000 based on the complexity of the project. For clarification, Zoning Section 110-46 will also include a reference to Section 86-57. As currently written, Section 86-57 provides for the request of an additional deposit when the balance reaches one-fourth of the original amount deposited and for the refund of any unused balance.
Recommendation:
Approve an Ordinance Amending Section 86-57 Entitled “Payment of
Fees” and Section 110-46 Entitled “Fees” of the Rochelle Municipal Code pertaining to the Payment of Fees
for Subdivision and Zoning Applications
Supporting Documents:
Agenda Item #5 Ordinance Approving an Easement for Water Service Line
Staff Contact: Sam Tesreau, City Engineer
Summary:
Seldal Properties is developing property located on the south side of 7th Avenue. Pursuant to the Final Plat of the development, Seldal Properties granted the City an exclusive easement for the purpose of constructing and maintaining City facilities on or around the property. Later, it was discovered that there is an existing water line running through the property that services adjacent property owned by Errett Warehousing. Errett Warehousing has requested a non-exclusive, non-permanent easement for the purpose of maintaining the existing water line from the City’s water main to Errett Warehousing’s adjacent property. Errett Warehousing will pay for any necessary repairs and the easement will end upon the need to replace the water service line.
Recommendation: Approve an Ordinance Approving a (non-exclusive, non-permanent) Easement for Water Service Line for Errett Warehousing.
Supporting Documents:
pdf Ordinance Approving an Easement for Water Service Line (31 KB)
pdf Easement for Water Service Line (1.60 MB)
Agenda Item #6 Engineering Agreement to Design a Water Main Replacement Project - Turkington Terrace and McConaughy Avenue
Staff Contact: Adam Lanning, Water/Water Reclamation Superintendent
Summary:
The proposed engineering agreement includes professional services to design a water main replacement project of approximately 1500 feet along Turkington Terrace and McConaughy Avenue. Along with design this agreement includes construction management services to insure proper installation. This section of main is in very poor condition and experiences numerous main breaks every year.
Funding Sources:
Source: Budgeted Amount: Proposed Expenditure:
Cash Reserve Budgeted $46,400
Recommendation: Approve an engineering agreement with Fehr Graham in the amount of $46,400 to design a water main replacement project along Turkington Terrace and McConaughy Avenue and provide construction management services.
Supporting Documents:
pdf Engineering Agreement (200 KB)
Discussion Item #1 Utility Tax Proposal 2018
Staff Contact: Sam Tesreau, City Engineer
Summary: The City of Rochelle implemented a utility tax in 1996 that affects electric and natural gas. Since that time, the tax has remained unchanged with council approving renewals in five-year increments. In August of 2017, the State Statute governing the electric tax changed. Staff is proposing a different rate structure effective 5/1/18 to 12/31/23. The proposed rate complies with the statute and coincides with the City’s change to a calendar fiscal year. The current tax expires on April 30, 2018.
