AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Monday, November 26, 2018 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
CALL TO ORDER:
Pledge to the Flag
Prayer
ROLL CALL
PROCLAMATIONS, COMMENDATIONS, ETC:
REPORTS AND COMMUNICATIONS:
Mayor
o Appoint Dennis Stewart as a Voting Member to the Golf Course Advisory Board with a Term 11/26/18-07/01/21
o Appoint Gary Chiavini as a Member at Large to the Planning and Zoning Commission Term 11/26/18-07/01/21
o Appoint Lyndon Leisher as a Member at Large to the Planning and Zoning Commission Term 11/26/18-07/01/21
Council Members
Swearing In – Police Officer Peter Pavia
PUBLIC COMMENTARY:
BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations
a) Approve Minutes of City Council Meeting – pdf 11/13/18 (376 KB)
b) Approve Exceptions – pdf 11/7/18-11/19/18 (77 KB)
c) Approve Bills – pdf 11/20/18 (193 KB)
d) Approve Payroll – pdf 10/22/18-11/4/18 (50 KB) , pdf 11/5/18-11/18/18 (53 KB)
e) pdf Approve City of Rochelle Meeting Dates for 2019 (101 KB)
f) pdf Approve City of Rochelle Legal Holidays for 2019 (32 KB)
g) Accept and Place on File Minutes of Utility Advisory Board Meeting - pdf 9/19/18 (222 KB)
h) Accept and Place on File Budget Summary Month Ending - pdf 10/31/18 (771 KB)
i) Accept and Place on File TASC Plan Document for Plan Year pdf 1/1/19-12/31/19 (774 KB)
j) Authorize St. Paddy’s Day Parade and Irish Hooley – pdf 03/09/19 (105 KB)
k) Formally Set the Date for the Public Hearing on the 2019 City of Rochelle Budget as 12/10/18 – A Copy of the Budget is available in the City Clerk’s Office
2) Public Hearing on IEPA Loan Project Number L175571 – Radium Removal Water Treatment Plant for Water Supply Well #12
3) Ordinance Adopting 2018 Property Tax Levy
4) Ordinance Abating the Taxes Levied for 2018 - Taxable General Obligation Bonds
5) Proposal to Provide Professional Audit Services – Sikich LLP
6) Ordinance Placing a Moratorium on Imposing Permit fees for Residential Building Permits for Calendar Year 2019
7) Ordinance Amending Certain Sections of Chapter 102 Article II of the Rochelle Municipal Code Pertaining to the Trimming of Trees or Shrubs
8) Resolution Approving an Amendment to the Personnel Manual
9) Ordinance Waiving the Competitive Bidding Requirements and Awarding Sawicki Motor Co. a Purchase Order for the Purchase of a 2019 Chevy Silverado 250HD Work Truck
VII. DISCUSSION ITEMS:
1) Historic District
VIII. EXECUTIVE SESSION
- ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - Public Hearing on IEPA Loan Project Number L175571 – Radium Removal Water Treatment Plant for Water Supply Well #12
Staff Contact: Adam Lanning
Summary:
Pursuant to Illinois Environmental Protection Agency (IEPA) Procedures, they are required to examine the environmental impacts of proposed public water supply projects that are funded through the IEPA loan program. In order to proceed with the well 12 radium removal plant we must hold a public hearing and follow up with a 10-day comment period in which written comments may be submitted to either the City of Rochelle or the IEPA.
Strategic Plan Goal Application: Short term routine- replacing infrastructure.
Recommendation: Conduct Public Hearing
Supporting Documents:
pdf Letter from the IEPA outlining the project summary and environmental assessment (426 KB)
Agenda Item #3 - Ordinance Adopting 2018 Property Tax Levy
Staff Contact: Jeff Fiegenschuh, City Manager
Summary: The State of Illinois requires the City to annually adopt and file a Property Tax Levy Ordinance on or before the last Tuesday in December. Last year the City’s Equalized Assessed Valuation (EAV) was $242,658,481 and its property tax rate was $1.007750 per $100 of EAV. The City collected $2,445,391 in property taxes. For 2018, Ogle County has estimated the City’s EAV at $243,981,583. The proposed levy calculations would result in the City collecting $2,603,997 in property taxes, an increase of 2% (excluding the bond). Based on the estimated EAV, the tax rate would increase .030257 per $100 of EAV. The proposed 2018 levy includes funding the Police and Fire Pension Funds as recommended by the City’s actuarial studies.
Strategic Plan Goal Application: Maintain Fiscal Stability & Balanced Budget – Short Term Routine
Recommendation: Approve an Ordinance Levying Taxes for 2018.
Supporting Documents:
document Tax Levy Presentation (304 KB)
pdf Real Estate Tax Rate Extension and Impact (40 KB)
Agenda Item #4 - Ordinance Abating the Taxes Levied for 2017 Taxable General Obligation Bonds
Staff Contact: Chris Cardott, Finance Director
Summary: In 2010, the Mayor and Council approved an ordinance providing for the issuance of bonds to finance offsite improvements related to the Lighthouse Pointe Subdivision and Route 38 corridor. The City subsequently issued Taxable General Obligation Bonds, Series 2010 (Recovery Zone Economic Development Bonds) in the amount of $2,940,000. In April 2013, due to federal budget cuts which affected the subsidy available through the Recovery Zone Bond program, the Council approved the issuance of General Obligation Refunding Bonds in an amount not to exceed $3,125,000, which included interest and bond issuance costs. The annual debt service related to these bonds is being paid through TIF revenues, instead of property taxes, when sufficient funds are available. To abate the property taxes, the proposed ordinance must be approved annually and forwarded to Lee County and Ogle County.
Strategic Plan Goal Application: Maintain Fiscal Stability & Balanced Budget – Short Term Routine
Recommendation: Approve an Ordinance Abating the Taxes Levied for 2018 to Pay Debt Service on Taxable General Obligation Bonds
Supporting Documents:
pdf Ordinance Abating the Taxes Levied for 2017 Taxable General Obligation Bonds (101 KB)
Agenda Item #5 - Proposal to Provide Professional Audit Services – Sikich LLP
Staff Contact: Chris Cardott, Finance Director
Summary: Sikich LLP has provided professional audit services to the City of Rochelle, Rochelle Municipal Utilities, Lighthouse Pointe TIF, and the Police and Fire Pension Funds since 2010. In 2015, City Council approved a three year contract that ended this year. Sikich LLP has submitted two proposals to provide audit services for the next one or three years. The one year (2018) proposal includes a 5% or $3,285 increase over the current rate. The three year option (2018-2020) includes increases of 2% ($1,360), 1.9% ($1,275) and 1.8% ($1,260) respectively over the current rate. Sikich LLP will also assist in the implementation of GASB 75 Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions for 2018. In addition to the fees above, there is a $1,500 fee for the implementation if the one year option is selected. For the three year option, this fee would be waived.
| Funding Sources: | ||
| Source: | 2019 Budgeted Amount: | 2019 Proposed Expenditure: |
| Audit Fund | $27,945 | $27,945 |
| RMU | $27,945 | $27,945 |
| Police Pension Fund | $5,700 | $5,700 |
| Fire Pension Fund | $3,500 | $3,500 |
| Lighthouse Pointe TIF | $2,310 | $2,310 |
Strategic Plan Goal Application: Maintain Fiscal Stability & Balanced Budget – Short Term Routine
Recommendation: Authorizing the City Manager to accept the three year proposal at a proposed cost of $67,400, $68,675, and $69,935.
Supporting Documents:
pdf Sikich LLP Proposal (146 KB)
Agenda Item #6 - Ordinance Placing a Moratorium on Imposing Permit fees for Residential Building Permits for Calendar Year 2019
Staff Contact: Michelle Pease, Community Development Director
Kip Countryman, Building Inspector/Code Enforcement
Summary:
City staff is proposing that City Council approve the waiving of Building permit fees for 2019 for all single family residential new construction housing along with the sewer connection fee, and the electric connection fee.
Over the last decade the City has, on average, permitted 3.5 houses per year. Hopefully this moratorium will increase this average.
The savings per house would average around $400.00 for the building permit, depending on the square footage, 700.00 for the sewer connection fee, and $50.00 for the electric connection fee, for a total of $1150.00 per dwelling.
Staff feels that the increased Equalized Assessed Value for all taxing bodies will outweigh the permitting cost.
Strategic Plan Goal Application:
This project continues to support the City’s Strategic Plan goals by promoting realistic and sustainable growth.
Recommendation:
Approve an Ordinance Placing a Moratorium on Imposing Permit fees for Residential Building Permits for Calendar Year 2019 for all single family, new construction housing along with the sewer connection fee and the electric connection fee.
Supporting Documents:
Agenda Item #7 - Ordinance Amending Certain Sections of Chapter 102 Article II of the Rochelle Municipal Code Pertaining to the Trimming of Trees or Shrubs
Staff Contact: Michelle Pease, Community Development Director
Kip Countryman, Building Inspector/Code Enforcement
Summary:
City staff would like to amend Section 102 of the Rochelle Municipal Code for the enforcement of dead trees, shrubs, and bushes within the City of Rochelle.
If a dead tree, shrub, or plant exist on an owner’s property, city staff will have the authority to issue a citation of violation.
The current chapter does not address this issue other than in the city right of way.
Strategic Plan Goal Application:
This will address blight in affected areas via multi-level strategies.
Recommendation:
Approve an Ordinance Amending Certain Sections of Chapter 102 Article II of the Rochelle Municipal Code Pertaining to the Trimming of Trees or Shrubs
Supporting Documents:
Agenda Item #8 - Resolution Approving an Amendment to the Personnel Manual
Staff Contact: Nancy Bingham
Summary: The Policy Prohibiting Sexual Harassment adopted by Resolution on October 9, 2018 shall be updated to reflect a 300-day time limit for filing a claim of sexual harassment in accordance with Public Act 100-1066.
Strategic Plan Goal Application:
-Dynamic planning and evaluation in City wide planning efforts.
-Budget - A tool to attract and retain quality employees allowing the departments to provide quality services to the City and its residents.
Recommendation: Approve a Resolution Approving an Amendment to the Personnel Manual to Update the Sexual Harassment Policy in accordance with Public Act 100-1066.
Supporting Documents:
pdf Resolution Approving an Amendment to the Personnel Manual (110 KB)
Agenda Item #9 - Ordinance Waiving the competitive Bidding Requirements and Awarding Sawicki Motor Co. a Purchase Order for the Purchase of a 2019 Chevy Silverado 2500HD Work Truck
Staff Contact: Tim Isley
Summary: The Rochelle Street Department 2018 budget includes funds for the purchase of one new ¾ ton work truck. Work trucks are used daily and need to be reliable as they perform several different functions in the Street Department. This proposed vehicle will replace a 2005 GMC Sierra that has become unreliable. Five quotes were received from four vendors, local vendor Sawicki Motor Co., local vendor Prescott Bothers, National Auto Fleet Group, and Landmark Ford. National Auto Fleet Group is a contracted vendor with Sourcewell. Sourcewell is a procurement process for government agencies with ready-to-use competitively solicited cooperative contracts. Landmark Ford is a contracted vendor with the State of Illinois procurement process. Landmark Ford has submitted the lowest quote totaling $ 29,788.00 and Sawicki Motor Co. was the next lowest with a total of $30,491.00. Per City guidelines for purchasing, preference will be given to local vendors if the price is less than 5% more than other alternatives.
| Funding Sources | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| General Fund 01-41-840 | $30,000 | $30,491.00 |
Strategic Plan Goal Application: Short term routine – replacing infrastructure/assets
Recommendation: Approve an ordinance waving the competitive bidding requirements and awarding local vendor Sawicki Motor Company a purchase order for the purchase of one new 2019 Chevy Silverado 2500HD work truck in the amount of $30,491.00.
Supporting Documents:
Discussion Item #1 - Historic District
To continue promoting development in our downtown, a National Historic District nomination has been submitted. On October 26th, the Illinois Historic Sites Advisory Council (IHSAC) reviewed and recommended the nomination for our Rochelle Downtown Historic District to be sent to the National Park Service staff in Washington, D.C. for final review. This final review takes approximately 2 months. We will be notified of our designation status in January of 2019.
A National Historic District enables developers to apply for the 20% federal income-tax credit for eligible projects within the Historic District. The designation of the National Historic District is another development tool to assist in moving our downtown forward.
References: document Rochelle Downtown Historic District Presentation (7.43 MB)
