Rochelle City Council Meeting Agenda -- Monday January 28 at 6:30pm
Rochelle City Hall -- 420 North Sixth Street, Rochelle Illinois
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Good News
o Kyle Buch
• School Resource Officer Presentation – Officer Jakymiw
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meetings –
pdf
January 14, 2019
(343 KB)
b) Approve Exceptions –
pdf
1/9/19-1/21/19
(81 KB)
c) Approve Bills –
pdf
1/22/19
(234 KB)
d) Approve Payroll –
pdf
12/31/18-1/13/19
(52 KB)
2) Resolution Regarding the Release of Executive Session Minutes
3) Agreement with Sikich for IT Infrastructure Assessment, Services & Documentation
4) Ordinance Approving a Purchase and Sale Agreement with the Howard Hayes Trust C/O Soy Capital Ag Services and Trust Company
5) Ordinance Authorizing Purchase of Real Estate for a Public Purpose at 410 Cherry Avenue
6) Resolutions Authorizing the Execution of Agreements with Hanson Professional Services, Inc. for Design Phase and Special Services and Construction Phase Services at the Airport
7) Ordinance Approving a Transferee Assumption Agreement
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - Resolution Regarding the Release of Executive Session Minutes
Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk
Summary: The Mayor and Council went into executive session on January 14, 2019 for the semi-annual review of the executive session minutes as mandated per the Open Meetings Act, Section (c) (21). Following review and discussion the council recommended that 49 executive session minutes remain confidential at this time due to content. The minutes remaining confidential are identified on Exhibit B of the Resolution Regarding the Release of Executive Session Minutes.
Recommendation: Approve the Resolution Regarding the Release of Executive Session Minutes
Supporting Documents:
pdf Resolution Regarding the Release of Executive Session Minutes (83 KB)
Agenda ITem #3 - Resolution Authorizing the Execution of an Agreement with Sikich LLP for Information Technology Services
Staff Contact: Jason Bird
Summary: The City of Rochelle has been working with Sikich LLP on a time and material basis for IT Services since the unexpected loss of a key IT staff member. As a result of Sikich’s initial efforts, they have provided a proposal for discovery and documentation of the IT infrastructure as well as verification of any existing documentation that may exist. Proper documentation will not only enable Sikich IT resources to assist the City’s IT staff as requested when needs arise but will also be invaluable to any new staff hires the City makes in the future. Sikich’s review will include the use of automated tools to scan the IT related equipment as well as a physical review of the IT infrastructure.
The various areas to be assessed are broken down below to provide an estimate of the services required in each area:
- • Internal Connectivity
- • Further Identification of remaining Internal Server & Network Devices
- • Windows Servers Access
- • Linux Servers Review
- • Server Backup Review
- • Firewall Password Recovery & Policy Review
- • Office 365 Current Configuration & Security Review
- • Former Network Manager E-mail Recovery and Review
- • Internet Service Provider Infrastructure
- • Documentation of Findings & Recommendations
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Advanced Communications CIP | $250,000 | $134,242.50 (time & materials) |
Strategic Plan Goal Application: This project will support the key strategic priority of infrastructure effectiveness & improvement.
Recommendation: Approve a Resolution Authorizing the Execution of an Agreement with Sikich LLP for Information Technology Services
Supporting Documents:
pdf Resolution Authorizing the Execution of an Agreement with Sikich LLP (180 KB)
pdf IT Infrastructure Present State Discovery & Documentation Proposal (448 KB)
pdf IT Solutions Project Presentation (644 KB)
Agenda Item #4 - Ordinance Approving a Purchase and Sale Agreement with the Howard Hayes Trust c/o Soy Capital Ag Services and Trust Company
Staff Contact: Adam Lanning
Summary: As part of the well 12 radium removal project, we need to purchase 1 acre of land adjacent to the existing well 12 site in order to build a radium removal filter plant.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Cash Reserve | N/A | $20,250 plus closing costs |
Strategic Plan Goal Application: Short term routine – replacing infrastructure
Recommendation: Approve an Ordinance Approving a Purchase and Sale Agreement with the Howard Hayes Trust c/o Soy Capital Ag Services and Trust Company authorizing the city manager to sign the agreement and authorizing payment in the amount of $20,250 plus closing costs.
Supporting Documents:
pdf Purchase and Sale Agreement (126 KB)
Agenda Item #5 - An Ordinance Authorizing Purchase of Real Estate for a Public Purpose at 410 Cherry Avenue
Staff Contact: Michelle Pease, Community Development Director
Summary: In April of 2017, the City condemned the property located at 410 Cherry Ave. To address vacancies and blight in the downtown, the City has agreed to purchase the property as is for $6,000.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Downtown & Southern Gateway TIF | $177,500 | $6,000 |
Strategic Plan Goal Application: This project continues to support the City’s Strategic Plan goals by addressing blight in affected areas via multiple level strategies.
Recommendation: Approve an Ordinance Authorizing Purchase of Real Estate for a Public Purpose at 410 Cherry for $6,000.
Supporting Documents:
pdf Ordinance Authorizing the Purchase of Real Estate for Public Purpose (44 KB)
pdf Contract for Purchase and Sale of Real Estate (49 KB)
Agenda Item #6 - Resolutions Authorizing the Execution of Agreements with Hanson Professional Services, Inc. for Design Phase and Special Services and Construction Phase Services at the Airport
Staff Contact: Mike Hudetz, Airport Manager
Summary: IDOT has determined, through pavement hardness evaluation studies, that the taxiway used to access Hanger Rows A, B, C, D (TH/1 and TH 1/1) required rehabilitation (Federal Project No. 3—17-SBGP-133/139, IL Project No. RPJ-4617). The Federal and State will fund 95% of this approximately $335,000 project. The 5% share for this project will be approximately $16,750 and has been included and approved in the 2019 Budget. To expedite the award and implementation process, there are two agreements that need to be signed at this time for the design and construction phases of the project.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Airport Fund Capital Outlay | $24,000 | $16,750 |
Strategic Plan Goal Application: This project continues to support the City’s Strategic Plan goal of replacing infrastructure as needed.
Recommendation:
Approve a Resolution Authorizing the Execution of an Agreement with Hanson Professional Services, Inc. for Design Phase and Special Services
Approve a Resolution Authorizing the Execution of an Agreement with Hanson Professional Services, Inc. for Construction Phase Services
Supporting Documents:
pdf Agreement for Design Phase and Special Services (2.00 MB)
pdf Agreement for Construction Phase Services (2.02 MB)
Agenda Item #7 - Ordinance Approving a Transferee Assumption Agreement
Staff Contact: Michelle Pease, Community Development Director
Kip Countryman, Building Planning and Zoning Coordinator
Summary: In 2005, the City entered into an annexation agreement with Amcore Investment Group for 276 acres of land on the east side of Caron Road south of Route 38 and north of Union Pacific Railroad. In 2009, the City entered into a Transferee Assumption Agreement with Arlo Investments LLC which would convey all the rights and obligations under the Annexation Agreement to Arlo Investments. In December 2018 Arlo Investments entered into a purchase and sales agreement with Fresh Furrow LLC.
As a result of the purchase and sales agreement the City needs to authorize an ordinance approving a Transferee Assumption Agreement with Fresh Furrow LLC.
Strategic Plan Goal Application: This project continues to support the City’s Strategic Plan goals by promoting realistic and sustainable growth.
Recommendation:
Authorize an Ordinance Approving a Transferee Assumption Agreement.
Supporting Documents:
pdf Ordinance Approving a Transferee Assumption Agreement (90 KB)
pdf Transferee Assumption Agreement (175 KB)
