AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Monday, February 8, 2021 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
· Pledge to the Flag
· Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
· Mayor’s Report
· Council Members
· Employee Introductions
o pdf Danielle Bettner (91 KB)
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 1/25/21 (423 KB)
b) Approve Exceptions – pdf 01/12/21-01/18/21 (156 KB) , pdf 01/19/21-01/25/21 (136 KB) , pdf 01/26/21-02/01/21 (184 KB)
c) Approve Payroll – pdf 01/11/21-01/24/21 (58 KB)
d) pdf Approve a Resolution Establishing the Official Zoning Map for 2020 (105 KB) pdf Zoning Map (2.88 MB)
e) pdf Approve Bearrows Real Estate and Auction Co Lucky Hub Dash 5K – 03/13/21 (247 KB)
2) Purchase of Utility Work Machine
3) Ordinance Authorizing Loan Agreement between the City of Rochelle and the Illinois Environmental Protection Agency for the Water Reclamation Treatment Plant Improvements - Phase 2
4) Ordinance Waiving the Competitive Bidding Requirements and Awarding Wesco Distribution the Purchase Order for the Purchase of LED Streetlights
5) Ordinance Waiving the Competitive Bidding Requirements and Awarding Wesco Distribution the Purchase Order for the Purchase of Elster REX-U Electric Meters
6) Resolution Retaining Adam Lanning as Primary Board Member and Appointing Adriana Milan as Alternate Board Member to the Rock River Watershed Group.
VII. DISCUSSION ITEMS:
1) Strategic Plan Updates and Accomplishments
VIII. EXECUTIVE SESSIONIX. ADJOURNMENT
Anyone interested in participating in public commentary remotely should contact City Clerk Sue Messer at This email address is being protected from spambots. You need JavaScript enabled to view it. or 815-562-6161 to make arrangements.
Council members may participate in the City Council Meeting remotely as a result of the Governor suspending
the requirement for in-person attendance at Public Meetings.
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - Purchase of Utility Work Machine
Staff Contact: Tim Isley
Summary: The Street and Cemetery Divisions currently share a skid loader to complete daily tasks. This has resulted in reduced efficiency and production for each division. To eliminate this issue and fulfill the daily operational needs of the Cemetery, staff researched different types of machines and found the utility work machine to be the best fit. A utility work machine is a compact vehicle with a front loader that can operate hydraulic tool attachments, The Street Department already owns several tool attachments, such as pallet forks, dirt bucket, snowplow and blower, stump grinder, soil finisher and several others. A utility work machine also offers a hydraulic dump box with a 2,000lb payload and all-wheel steer to reduce ground disturbance and unnecessary restoration work.
The 2021 Street and Cemetery budgets include funds to purchase one new utility work machine. A notice to bidders was published in the Rochelle News Leader, Illinois Public Notice.com and the City’s website. Bids were publicly opened and read aloud on January 5, 2021. One (1) equipment supplier, CSR Bobcat of Dekalb submitted a bid for $49,806.43. After review of the submitted bid, CSR Bobcat meets all bidding requirements and specifications.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| General Fund | $55,000 | $49,806.43 |
| 01-41-840 | $15,000 | $12,451.61 |
| 01-46-840 | $40,000 | $37,354.82 |
Strategic Plan Goal Application: Short term routine – replacing infrastructure/assets
Recommendation: Accept the bid from CSR Bobcat for one (1) new Bobcat Toolcat 5600 in the amount of $49,806.43.
Supporting Documents:
pdf Notice to Bidders and CSR Bid (737 KB)
Agenda Item #3 - Ordinance Authorizing Loan Agreement between the City of Rochelle and the Illinois Environmental Protection Agency (IEPA) for the Water Reclamation Treatment Plant Improvements - Phase 2
Staff Contact: Adam Lanning, Utilities Superintendent
Summary: To advance the project as planned, it is necessary to adopt an ordinance authorizing a loan agreement between the City of Rochelle and the IEPA. This Ordinance will authorize the City of Rochelle to borrow funds from the Water Pollution Control Loan Program in the aggregate principal amount not to exceed $9,000,000 to provide funds to pay the cost of the project. The engineering estimate project cost is $7,038,000. All bids will be brought to council for approval.
Willett, Hofmann & Associates, Inc. is currently working on the design of the Phase 2 Water Reclamation Plant Improvements; these will include biological nutrient removal upgrades to aeration bays 5-8, rehabilitation of the final clarifiers, replacement of the tertiary sand filters with cloth media filters, rehabilitate the excess flow lagoons, add a fine screen unit to the second influent channel in the Headworks building and piping modification so the anaerobic lagoon effluent can be screened.
Recommendation:
Approve an Ordinance Authorizing Loan Agreement between the City of Rochelle and the Illinois Environmental Protection Agency (IEPA) for the Water Reclamation Treatment Plant Improvements - Phase 2
Strategic Plan Goal Application: Create a 20-year Capital Improvement Plan
Supporting Documents:
Agenda Item #4 - Ordinance Waiving the Competitive Bidding Requirements and Awarding Wesco Distribution the Purchase Order for the Purchase of LED Streetlights
Staff Contact: Adam Lanning, Utilities Superintendent
Summary: The proposed ordinance approves the purchase of 60 LED streetlights for a few areas around town, including the rest of the downtown. These lights are part of the beautification project and will match the recently installed lights downtown. Wesco Distribution is the only authorized dealer and available supplier in our area.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Electric Funds | $360,000 | $151,488 |
Recommendation: Approve an Ordinance Waiving the Competitive Bidding Requirements and Awarding Wesco Distribution the Purchase Order for the Purchase of LED Streetlights in the amount of $151,488.
Strategic Goal: Develop and implement plan to replace/repair infrastructure to work in concert with the CIP
Supporting Documents:
Agenda Item #5 - Ordinance Waiving the Competitive Bidding Requirements and Awarding Wesco Distribution the Purchase Order for the Purchase of Elster REX-U Electric Meters
Staff Contact: Adam Lanning, Utilities Superintendent
Summary: Wesco Distribution has offered an 11% discount for purchasing the remaining 880 Elster REX-U meters to replace the outdated analog meters. This will allow the City to fully deploy the conversion to smart meters throughout the community. Wesco Distribution is the only authorized dealer and available supplier in our area.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Electric Funds | $110,000 | $108,680 |
Recommendation: Approve an Ordinance Waiving the Competitive Bidding Requirements and Awarding Wesco Distribution the Purchase Order for the Purchase of Elster REX-U Electric Meters in the amount of $108,680.
Strategic Plan Goal Application: Develop and implement a plan to replace/repair infrastructure to work in concert with the CIP
Supporting Documents:
Agenda Item #6 - Resolution Retaining Adam Lanning as Primary Board Member and Appointing Adriana Milan as Alternate Board Member to the Rock River Watershed Group
Staff Contact: Adam Lanning, Utilities Superintendent
Summary: In accordance with the recently issued National Pollutant Discharge Elimination System (NPDES) discharge permit for the water reclamation facility, the Rock River Watershed Group was organized. The City of Rochelle is required to appoint a primary and alternate member to represent the City. Currently Adam Lanning serves as the primary and Jeff Fiegenschuh serves as the alternate.
Recommendation: Adopt a Resolution Retaining Adam Lanning as Primary Board Member and Appointing Adriana Milan as Alternate Board Member of the Rock River Watershed Group.
Strategic Plan Goal Application: Improve/create intergovernmental partnerships for economies of scale/shared use of resources and capabilities.
Supporting Documents:
pdf Rock (138 KB) pdf River Watershed Group Bylaws (180 KB)
Discussion Item #1 - Strategic Alignment
In 2017-18, the City of Rochelle, in cooperation with Northern Illinois University, developed a strategic plan and related goals. In the fall of 2019, a resident survey was conducted to gather input on the satisfaction of various services provided by City departments. Recently, the City partnered with NIU to help us align the Strategic Plan with the Community Survey. As a part of this process, staff updated objectives based on our progress and established new objectives to meet our goals.
Supporting Documents:
