City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
• pdf Proclamation Recognizing 2018 as the Year of Kishwaukee College (87 KB)
IV. REPORTS AND COMMUNICATIONS:
• Mayor
o Appoint William Seimer to Non-Voting Member of Airport Advisory Board Term 01/09/18-07/01/20
o Appoint Kurt Wolter to Planning and Zoning Commission Term 01/09/18-07/01/20
• Council Members
• Retirements
• Good News
o Sue Messer
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 12/11/17 (226 KB)
b) Approve Minutes of Special Council Meeting – pdf 12/11/17 (50 KB)
c) Accept and Place on File Police and Fire Commission Minutes – pdf 9/12/17 (42 KB)
d) Accept and Place on File Planning and Zoning Commission Minutes – pdf 12/4/17 (161 KB)
e) Accept and Place on File Budget Summary Month Ending pdf 11/30/17 (828 KB)
f) Approve Exceptions – pdf 12/6/17-12/14/17 (150 KB) , pdf 12/15/17-12/21/17 (165 KB) , pdf 12/22/17-1/1/18 (58 KB)
g) Approve Bills – pdf 1/2/18-1/2/18 (128 KB)
h) Approve Payroll – pdf 11/20/17-12/3/17 (49 KB) , pdf 12/4/17-12/17/17 (53 KB)
2) Ordinance Amending Ordinance No. 45-OH and Lee Ogle Enterprise Zone Description for Recording
3) Ordinance Amending Ordinance No. 45-OH – Lee Ogle Enterprise Zone
4) Change Order 1 for the Radium Removal Project at Well 11
5) Ordinance Approving an Option to Purchase Real Estate Located at Illinois Route 38 and Dement Road – Rochelle Business and Technology Park
6) Ordinance Approving a Listing Agreement with Lee & Associates – Rochelle Business and Technology Park
7) Resolution Authorizing the Execution of a Memorandum of Agreement with the Federal Aviation Administration (FAA) – Unmanned Aircraft Systems Integration Pilot Program
8) Resolution Approving a Guideline for Purchasing Materials, Supplies, Equipment and Services
9) Resolution Authorizing the Execution of Acceptance of a Franchise Agreement with the Village of Hillcrest Authorizing the City of Rochelle to Construct, Operate and Maintain an Electric Light and Power System in and through the Village of Hillcrest
10) Ordinance Authorizing Sale of Personal Property (Inoperable Vehicle) –Community Development Department
11) Ordinance Authorizing the Disposal of Surplus Electrical Equipment that has Reached a Useful Lifespan
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
1) Pending or imminent litigation. Section (c) (11)
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2-3
Ordinance Amending Ordinance No. 45-OH and Lee Ogle Enterprise Zone Description for Recording
Ordinance Amending Ordinance No. 45-OH
Staff Contact: Sue Messer, Assistant to the City Manager
Summary: On December 14, 2015 the Mayor and Council approved an Ordinance Establishing the Lee Ogle Enterprise Zone. The new zone encompasses the City of Rochelle along with the City of Dixon, Ogle County and Lee County. The zone was established to provide incentives to promote the economic growth of the area, to reduce unemployment and to encourage expansion, rehabilitation and new construction of structures within the zone for a term of 15 years.
The original Lee Ogle Enterprise Zone included 9,600 acres divided between the two counties and two cities with 1000 acres left “undesignated” to allow for expansion. On September 25, 2017 the Rochelle City Council approved an ordinance which expanded the zone to include certain industrial and commercial property in the City of Amboy. The State of Illinois has since requested clarification of the legal description regarding how the parcels in the City of Amboy are connected to each other and to the existing zone. The proposed Ordinance Amending Ordinance No. 45-OH and Lee Ogle Enterprise Zone Description for Recording provides the necessary clarification.
The Village of Mount Morris would like the zone to be expanded to include certain industrial and commercial property in its community. The proposed Ordinance Amending Ordinance No. 45-OH will add the Village of Mount Morris as a “Designating Unit of Government” of the Lee Ogle Enterprise Zone.
Lee Ogle Enterprise Zone Administrator Andy Shaw will be in attendance at the meeting to answer any questions.
Recommendation:
Authorize an Ordinance Amending Ordinance No. 45-OH and Lee Ogle Enterprise Zone Description for Recording
Authorize an Ordinance Amending Ordinance No. 45-OH to add the Village of Mount Morris into the Lee Ogle Enterprise Zone
Supporting Documents:
Agenda Item #4
Change Order 1 for the Radium Removal Project at Well 11
Staff Contact: Adam Lanning, Water/Water Reclamation Superintendent
Summary: A radium removal plant is currently under construction at Well 11, located on Flagg Road. The original bid from Leander Construction for the project included masonry work that was anticipated to occur during the fall. However due to several delays in obtaining permits, the work is now scheduled for the winter. Performing masonry work during the winter requires additional time and material including tenting and heating. The additional cost is not expected to exceed $13,000.
Funding Sources:
Source: Budgeted Amount: Proposed Expenditure:
Cash Reserve Fund Not budgeted Not to Exceed $13,000
Recommendation: Approve change order 1 for the Radium Removal Project at Well 11 in an amount not to exceed $13,000.
Agenda Item #5
Ordinance Approving an Option to Purchase Real Estate Located at Illinois Route 38 and Dement Road – Rochelle Business and Technology Park
Staff Contact: Adriana Milan, Assistant to the Economic Development Director
Summary: The Rochelle Business and Technology Park is a 160 acre development which opened in 2007 and is zoned B-2 Commercial Highway, with a Technology Overlay District. Approximately 100 acres remain available for future development; therefore, the opportunity to recruit additional park tenants is feasible. Having an “Option to Purchase Agreement” for the remainder of the land would facilitate a sale and new development.
A new three year option agreement to purchase 89.33 acres owned by Reed Harris and Corliss Baer has been drafted. The previous three year agreement expired March 26, 2016. There is no cost to own the option; however the City agrees to market the property in partnership with Jim Planey of Lee and Associates. The per acre purchase price is $ 28,940, with a 5% increase per acre in years two and three.
Recommendation: Authorize an Ordinance Approving an Option to Purchase Real Estate Located at Illinois Route 38 and Dement Road with Reed Harris and Corliss Baer for approximately 89.33 acres in the Rochelle Business and Technology Park.
Supporting Documents:
pdf Real Estate Option Agreement (220 KB)
Agenda Item #6
Ordinance Approving a Listing Agreement with Lee & Associates – Rochelle Business and Technology Park
Staff Contact: Adriana Milan, Assistant to the Economic Development Director
Summary: The Rochelle Business and Technology Park is a 160 acre development which opened in 2007 and is zoned B-2 Commercial Highway, with a Technology Overlay District. Approximately 100 acres remain available for future development.
A listing agreement with Jim Planey and Lee and Associates will facilitate the marketing and sale of the remaining acres. These acres include the Harris/Baer property and some City owned lots. The term of the listing agreement is for six months. Sales commission is 6% of the gross sale price.
Recommendation: Authorize an Ordinance Approving a Listing Agreement with Lee & Associates to help market and sell approximately 100 acres located in the Rochelle Business and Technology Park.
Supporting Documents:
pdf Ordinance Approving a Listing Agreement with Lee & Associates (23 KB)
pdf Lee & Associates Exclusive Right to Sell Listing Agreement (393 KB)
Agenda Item #7
Resolution Authorizing the Execution of a Memorandum of Agreement with the Federal Aviation Administration (FAA) – Unmanned Aircraft Systems Integration Pilot Program
Staff Contact: Adriana Milan, Assistant to the Economic Development Director
Summary: As you are aware, NATEX Research & Development LLC submitted a proposal to the FAA for Rochelle to be considered as a testing site to collect data on the use of Unmanned Aircraft System (UAS) technology. If selected the City of Rochelle will be required to sign a Memorandum of Agreement with the FAA to adhere and encourage the safe operation of unmanned aircraft systems (UAS) technologies and their use in agriculture, commerce, emergency management and other sectors. A sample MOA is included in the supporting documents below. All work and cost associated with the application will handled by NATEX Research & Development LLC. Once we receive notification that Rochelle is one of five selected sites, an Agreement between The City of Rochelle and NATEX will be drafted assigning all responsibility and all associated costs to NATEX. The agreement between the City and NATEX will be presented to the City Council for consideration prior to execution.
Recommendation: Staff recommends approving a Resolution Authorizing the Execution of a Memorandum of Agreement with the FAA if Rochelle is selected as a testing site for the Unmanned Aircraft Systems Integration Pilot Program.
Supporting Documents:
pdf Resolution Authorizing the Execution of a Memorandum of Agreement with the FAA (34 KB)
pdf Sample Memorandum of Agreement (273 KB)
Agenda Item #8
Resolution Approving a Guideline for Purchasing Materials, Supplies, Equipment and Services for the City of Rochelle
Staff Contact: Chris Cardott, Finance Director
Summary: On September 4, 2009, the City established Purchasing Authority Guidelines. Since that time, there have been several changes. The revised guideline that is being presented addresses the change in fiscal years, the release of payment after Council approval, local vendor preference, and the use of purchase orders for spending in excess of $10,000.
Recommendation: Approve a Resolution Approving a Guideline for Purchasing Materials, Supplies, Equipment and Services for the City of Rochelle
Supporting Documents:
pdf Guideline for Purchasing Materials, Supplies, Equipment and Services (95 KB)
pdf 2009 Purchasing Authority Guidelines (137 KB)
Agenda Item #9
Resolution Authorizing the Execution of Acceptance of a Franchise Agreement with the Village of Hillcrest
Staff Contact: Jeff Fiegenschuh, City Manager & Jason Bird, Superintendent of Electric
Summary: The previous franchise agreement to provide electric services to the Village of Hillcrest expired on December 31st, 2017. That agreement was a 50-year agreement originally signed in December 1967. The new agreement is a ten-year agreement that will formally commence this month. Aside from the length in terms, there are no major changes from the previous franchise agreement.
As a way to improve communications and services with the neighboring communities served by RMU, the City Manager, and both the Superintendents of Electric and Water/Water Reclamation will attend their board meetings on a quarterly basis.
Recommendation: Approve Resolution Authorizing the Execution of Acceptance of a Franchise Agreement with the Village of Hillcrest
Supporting Documents:
pdf Acceptance of Electric Ordinance (8 KB)
pdf Updated Hillcrest Electric Ordinance 12132017-A (1.67 MB)
pdf Previous Hillcrest Electric Ordinance (709 KB)
Agenda Item #10
Ordinance Authorizing Sale of Personal Property (Inoperable Vehicle) Community Development Department
Staff Contact: Michelle Pease, Community Development Director
Summary: Within the past 2 years, the Community Development Department has put over $1,300 into the 2006 Dodge Dakota pickup truck to keep it running and safe for staff use. At this time, the vehicle needs more repairs which is not cost effective. The truck bed and tire wells are rusted out and completely gone in some spots. Often times, the truck does not shift into gear on the first try. The exhaust fumes are overwhelming, as the truck needs a new exhaust system. The truck has over 79,000 miles.
The Community Development Department is now using the 2005 Pontiac Grand Prix that came from the City Manager’s Office.
Recommendation: Approve Ordinance Authorizing Sale of Personal Property (Inoperable Vehicle) in the Community Development Department
Supporting Documents:
pdf Ordinance Authorizing Sale of Personal Property (Inoperable Vehicle) (104 KB)
Agenda Item #11
Ordinance Authorizing the Disposal of Surplus Electrical Equipment that has Reached a Useful Lifespan
Staff Contact: Jason Bird, Electric Operations Superintendent
Summary: Part of the goal of the inventory consignment program was to identify items in inventory that are no longer needed and remove them from inventory. In some cases, the items can be sold as scrap or pulled aside and used until they are gone. Two major transformer manufacturers told RMU staff not to energize any transformers more than twenty years old. With that in mind, 86 transformers need to be scrapped. Including the 86 transformers, there are 300 items which staff recommends removing from inventory.
Recommendation: Approve an Ordinance Authorizing the Disposal of Surplus Electrical Equipment that has Reached a Useful Lifespan
Supporting Documents:
pdf List of material that will be removed from inventory (78 KB)
