AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Tuesday, November 12, 2019 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
• Veterans Day Proclamation
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Remarkable Resident – Sam Graber
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting –
pdf
October 28, 2019
(190 KB)
b) Approve Exceptions –
pdf
10/23/19-11/4/19
(85 KB)
c) Approve Bills –
pdf
11/5/19
(215 KB)
d) Approve Payroll –
pdf
10/7/19-10/20/19
(60 KB)
e) Accept and Place on File Municipal Compliance Report –
pdf
Fire Pension Fund
(746 KB)
f) Accept and Place on File Municipal Compliance Report –
pdf
Police Pension Fund
(1.14 MB)
g) Accept and Place on File Minutes of Airport Advisory Board –
pdf
August 5, 2019
(204 KB)
h) Accept and Place on File Minutes of Planning and Zoning Commission –
pdf
October 7, 2019
(186 KB)
i) Approve Request related to the Lighted Christmas Parade –
pdf
12/6/19
(53 KB)
2) Ordinance Granting a Sign Variance at 1201 East Illinois Route 38 (Pilot Travel Centers, Petitioner)
3) Ordinance Approving a Conditional Use in the PUD-C (Planned Unit Development – Commercial) Zoning District to Allow Retail Sales of Electronic Cigarettes, Vapor and Related Products in Accessors at 1231 Caron Road (Sinbad Vapors, LLC, Petitioner)
4) Ordinance Authorizing Purchase of Real Estate for a Public Purpose - 608 W. 2nd Avenue
5) Resolutions Authorizing the Execution of a Collocation License Agreement and Dark Fiber License Agreement with Zayo Group, LLC
VII. DISCUSSION ITEMS:
1) Proposed Zoning Code Updates
2) The Spark Locally Made Marketplace
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - Ordinance Granting a Sign Variance at 1201 East Illinois Route 38 (Pilot Travel Centers, Petitioner)
Staff Contact: Michelle Pease, Community Development Director
Summary:
Pilot Travel Centers, LLC appeared before the Planning and Zoning Commission with a plat of annexation, re-zone and variances on June 3, 2019. A variance for signage was granted at this meeting; however, their canopy signs were inadvertently omitted from their request. This variance request is to correct that omission and allow the travel center the variance for their fuel canopies to be branded “Pilot” and “Diesel” accordingly. The gas canopy will have 3 “Pilot” logos totaling 64.68 square foot. Diesel canopy will have 4 logos totaling 86.24 square foot.
Staff has reviewed the canopy plans and feel that these are standard and customary to other canopy signs granted for fueling stations and referenced the standards for granting a variance found in Section 110-677.
The Planning & Zoning Commission held a public hearing on November 4, 2019. The Commission voted 7:0 to recommend the sign variances.
Strategic Plan Goal Application: This project continues to support the City’s Strategic Plan goals by promoting realistic and sustainable growth.
Recommendation: Approving an Ordinance Granting a Sign Variance at 1201 East Illinois Route 38 (Pilot Travel Centers, Petitioner)
Supporting Documents:
pdf
Ordinance Granting a Sign Variance at 1201 East Illinois Route 38 (Pilot Travel Centers, Petitioner)
(85 KB)
pdf
Exhibit 1 - Pilot Travel Center, LLC- Directional & Canopy Signage
(256 KB)
pdf
Exhibit 2 - Pilot Travel Center, LLC- Truck Canopy Plan
(256 KB)
pdf
Exhibit 3 – Legal Description
(49 KB)
pdf
Pilot Travel Center, LLC- Site Signage Plan
(213 KB)
Agenda Item #3 - Ordinance Approving a Conditional Use in the PUD-C (Planned Unit Development – Commercial) Zoning District to Allow Retail Sales of Electronic Cigarettes, Vapor and Related Products in Accessors at 1231 Caron Road (Sinbad Vapors, LLC, Petitioner)
Staff Contact: Michelle Pease, Community Development Director
Summary:
Sinbad Vapors, LLC is a retail store for electronic cigarettes, vapor and related products and accessories. 1231 Caron Road is in a PUD-C zoning district where a conditional use permit is required for this type of business. Sinbad Vapors LLC is requesting a Conditional Use for their retail store to be located at 1231 Caron Road.
Under Division 2, section 110-77, Conditions, certain conditions may be required such as landscaping, architectural design, type of construction, construction commencement and completion dates, sureties, lighting, fencing, planting screens, operational control, hours of operation, improved traffic circulation, deed restrictions, highway access restrictions, increased yards, or parking requirements may be required by the Planning and Zoning Commission upon its finding.
According to Chapter 110 Zoning, under Division 2 - Conditional Use Permits, the Planning and Zoning Commission shall hold a public hearing, shall review the site, existing and proposed structures, architectural plans, neighborhood uses, parking areas, driveway locations, highway access, traffic generation and circulation.
The Planning & Zoning Commission held a public hearing on November 4, 2019. The Commission voted 5:2 to recommend the Conditional Use Permit.
Strategic Plan Goal Application:
To promote, retain and enhance small business development.
Recommendation:
Approve an Ordinance Approving a Conditional Use in the PUD-C (Planned Unit Development – Commercial) Zoning District to Allow Retail Sales of Electronic Cigarettes, Vapor and Related Products in Accessors at 1231 Caron Road (Sinbad Vapors, LLC, Petitioner)
Supporting Documents:
pdf
Ordinance Approving a Conditional Use in the PUD-C (Planned Unit Development – Commercial) Zoning District to Allow Retail Sales of Electronic Cigarettes, Vapor and Related Products in Accessors at 1231 Caron Road (Sinbad Vapors, LLC, Petitioner)
(116 KB)
pdf
Exhibit 1 – Legal Description
(42 KB)
Agenda Item #4 - Ordinance Authorizing Purchase of Real Estate for Public Purpose – 608 W. 2nd Avenue for the 2nd Avenue RMU Well House Project
Staff Contact: Jeff Fiegenschuh
Summary: RMU wishes to construct a new well house located on the 2nd Avenue corridor, just east of the RMU Electric Offices. The City currently owns several lots located on the east end of 2nd Avenue where the old Patterson Lumber Company storage area was and approved the purchase of additional lots in the area at the August 12th council meeting. This is the final property that needs to be purchased to move forward with the construction of the new well house.
Funding Sources:
| Source: | Budgeted Amount: | Proposed Expenditure: |
| RMU Water | $205,000 | $65,000 |
Recommendation:
Approve Ordinance Authorizing Purchase of Real Estate for Public Purpose at 608 W. 6th Street
Supporting Documents:
pdf
Ordinance Authorizing Purchase of Real Estate for Public Purpose
(43 KB)
pdf
Contract for Purchase of 608 W. 2nd Avenue
(58 KB)
Agenda Item #5 - Resolutions Authorizing the Execution of a Collocation License Agreement and Dark Fiber License Agreement with Zayo Group, LLC
Staff Contact: Jason Bird
Summary: Enter into an agreement with Zayo Group LLC to lease a point to point dark fiber to Zayo. This fiber will connect the to the Northern Trust facility.
Enter into a agreement with Zayo Group LLC to allow Zayo rack space and power supply in the Technology Center.
Strategic Plan Goal Application: To continue to grow our Communication Department and work with other Government agencies.
Recommendation:
Approve a Resolution Authorizing the Execution of a Collocation License Agreement with Zayo Group, LLC
Approve a Resolution Authorizing the Execution of a Dark Fiber License Agreement with Zayo Group, LLC
Supporting Documents:
pdf
Resolution Authorizing the Execution of a Collocation License Agreement with Zayo Group, LLC
(87 KB)
pdf
Collocation License Agreement
(223 KB)
pdf
Resolution Authorizing the Execution of a Dark Fiber License Agreement with Zayo Group, LLC
(87 KB)
pdf
Dark Fiber License Agreement
(320 KB)
Discussion Item #1 - Zoning Ordinance Updates
Teska has reviewed the entire text of the Rochelle Zoning Ordinance, with the intention of providing guidance to the City in order to determine if the Zoning Ordinance can be amended and updated, or if a complete rewriting of the Zoning Ordinance is required.
After review of the Rochelle Zoning Ordinance, Teska has discovered numerous issues that need to be addressed. Some of these issues are urgent, requiring immediate attention, while others can be addressed at the discretion of the City.
The biggest issue concerning the Zoning Ordinance is the general lack of consistency, and overall disorganization of the document. The City has obviously paid a great deal of attention to zoning related issues throughout the years, as numerous amendments are inserted throughout the document. Unfortunately, this has resulted in certain topics (such as accessory uses) being addressed in multiple sections within the document, definitions being spread out in multiple sections of the document, and references to other regulations being unclear and hard to find.
The end result is a document that is difficult for citizens and businesses to understand and unnecessarily hard for staff to enforce, which impedes the City’s desire to protect the character of the community and promote continued economic development within the City.
As the Zoning Ordinance is well over 20 years old (1996), many current zoning issues (such as gaming, medical/recreational cannabis, wind turbines, solar panels, beekeeping, chickens/goats, modern telecommunications, etc.) are not addressed. In addition, a number of major issues were identified that should be rectified immediately, including sign regulations that are not consistent with recent court rulings, and questionable standards for granting variances.
It is the recommendation of Teska that the City of Rochelle create and adopt a new zoning ordinance that addresses the omissions and inconsistencies of the current ordinance and incorporates modern planning techniques.
Reference: pdf Teska Zoning Ordinance Review (152 KB)
Discussion Item #2 - The Spark - A Locally Made Co-Op Shop
The Retail Advisory Board identified a small business incubator space as a project upon its establishment. In 2020, the group hopes to bring that goal to fruition through a locally made marketplace called 'The Spark', housed in the City-owned Standard Oil Filling Station. Retail Advisory Board Members Kate Shaw-Dickey, and Jacob Becker will present information on this project, along with Marketing, PR & Tourism Director Jenny Thompson.
