Special City Council Meeting Agenda July 12, 2018
Thursday, July 12, 2018 at 6:00 pm
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PUBLIC COMMENTARY:
IV. BUSINESS ITEMS:
1) Resolution Approving an Amendment to the Redevelopment Agreement for the Real Estate Located at 413 W. 4th Avenue
2) Ordinance Approving an Amended Development Agreement for 620 South 7th Street
V. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
City Council Meeting Agenda April 23, 2018
Ciy of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
7:00 pm
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
• pdf Bruce McKinney Day – May 1, 2018 (241 KB)
• pdf Municipal Clerks Week May 6-May 12, 2018 (144 KB)
• pdf Arbor Day – April 27, 2018 (272 KB)
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Retirements – Joanne Peters
Bruce McKinney
• Annual Police Department Report
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 04/09/18 (86 KB)
b) Approve Exceptions – pdf 04/04/18-04/16/18 (71 KB)
c) Approve Bills – pdf 04/17/18 (236 KB)
d) Approve Payroll – pdf 03/26/18-04/08/18 (50 KB)
e) pdf Accept and Place on File Financial Statement March 2018 (795 KB)
f) Authorize VFW Memorial Day Parade – pdf May 28, 2018 (53 KB)
g) Approve Lincoln Highway Heritage Festival Request – pdf August 17-19, 2018 (39 KB)
h) Approve Resolution Authorizing Lincoln Highway Heritage Festival Parade – pdf August 19, 2018 (42 KB)
i) Approve United Methodist Church Request – pdf Love Your Neighbor Outreach May 24, 2018 (25 KB)
j) Approve Request from Kenny’s Place to Hold a Street Dance/Block Party – pdf 6/23/18 (62 KB)
2) Ordinance Authorizing the Contract for Purchase and Sale of Real Estate- 122 South 9th Street
3) Adoption of Resolutions and Ordinances for the Northern Gateway Tax Increment Financing (TIF) District
4) Non-Exclusive Easement Agreement to Allow Main Street Parking Lots to Remain as Parking
VII. DISCUSSION ITEMS:
VIII. REPORTS AND COMMUNICATIONS CONT.:
1) Swearing In Ceremony for City Clerk Susan Messer
2) Swearing In Ceremony for Deputy City Clerks RoseMary Huéramo and Jennifer Thompson
IX. EXECUTIVE SESSION
X. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 Ordinance Authorizing the Contract for Purchase and Sale of Real Estate- 122 South 9th Street
Staff Contact: Michelle Pease, Community Development Director
Summary: City owned property located at 122 South 9th Street (P.I.N. 24-25-102-009) was conveyed to the City through a deed in lieu of a foreclosure process. The subject property is zoned R5 (Multi-Family-High Density Residential) and has a lot size of 66’ x 123.75. The lot is vacant land.
On October 23, 2017, the City approved by ordinance to acquire the property. The City obtained a written appraisal, prepared by state certified appraiser Ryan L. Herbig of Midwest Appraisal Services, LLC. November 1, 2017. The written appraisal set the value of the property at $6,000.00 and was available for public inspection. On November 27, 2017, the City passed a resolution authorizing the sale of surplus real estate.
Required by the Illinois Municipal Code, 65 ILCS 5/11 76-2, notice has been published of the proposal to sell the City’s interest in the property and bids have been invited for the purchase of the City’s interest in the property, with the first notice published on March 11, 2018 and having been published for three successive weeks thereafter.
The City Council may accept any proposal determined to be in the best interest of the City by a two-thirds vote of the corporate authorities presently holding office, but in no event may a proposal be accepted if the purchase price is less than 80% of the appraised value.
Bruns Construction, Inc. is offering $4,800, which is 80% of the appraised value. Closing shall be on or before June 1, 2018, or at such time that is mutually agreed upon by both parties. There will be no credit or proration for 2017 or 2018 taxes paid by seller or buyer.
Recommendation: Approve an ordinance authorizing the Contract for Purchase and Sale of Real Estate located at 122 South 9th Street, Rochelle, IL.
Supporting Documents:
pdf Contract for Purchase and Sale of Real Estate (617 KB)
Agenda Item #3 Adoption of Resolutions and Ordinances for the Northern Gateway Tax Increment Financing (TIF) District
Staff Contact: Jeff Fiegenschuh, City Manager & Michelle Pease, Community Development Director
Summary: In an effort to address blight, aging infrastructure and vacancies in our Northern Gateway, the establishing of the Northern Gateway TIF would assist with potential development. An established Northern Gateway TIF would encourage private investment, assist to restore and enhance the tax base by the development or redevelopment of the area, provide public infrastructure upgrades throughout the area and provided incentives for retail/commercial development in an area where development would not occur but for the use of tax increment financing.
This ordinance, which the City is required to pass under the TIF Statute, establishes the Interested Parties Registry. The Interested Parties Registry allows all individuals who reside, or have places of business, within the City to receive all necessary information regarding the TIF District.
The Inducement Resolution allows the City to recoup the costs of establishing the TIF.
The Feasibility Resolution informs the taxing districts that the City is in the process of reviewing Eligibility/Feasibility factors of the TIF Area.
With the permission of Rochelle City Council, Moran Economic Development, LLC will undertake a feasibility study on the designation of a redevelopment project area. The area that is proposed for tax increment financing encompasses parcels along IL Route-38, IL Route-251 and Flagg Rd.
Recommendation:
Approve an Ordinance Authorizing the Establishment of a Tax Increment Financing Interested Parties Registries and adopting Registration Rules for the Registries.
Approve a Resolution Declaring an Intent to Reimburse Certain Development Project Costs
Approve a Resolution Providing for a Feasibility Study on the Designation of Areas as Redevelopment Project Areas
Supporting Documents:
pdf Inducement Resolution (14 KB)
pdf Feasibility Resolution (14 KB)
pdf Proposed TIF Map 1 (1.27 MB)
pdf Proposed TIF Map 2 (2.49 MB)
pdf Rochelle Northern Gateway TIF District Plan (11.36 MB)
Agenda Item #4 Non-Exclusive Easement Agreement to Allow Main Street Parking Lots to Remain as Parking
City Council Meeting Agenda April 16, 2018
City of Rochelle Council Chambers
420 N 6th Street, Rochelle IL 61068
6:00 pm
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PUBLIC COMMENTARY:
IV. BUSINESS ITEMS:
1) Collective Bargaining Agreement between the Fraternal Order of Police and City of Rochelle – May 1, 2018-April 30, 2021
2) Asset Purchase Agreement with NextEra Energy Transmission MidAtlantic, LLC for Transmission Assets
3) Franchise Agreement with NexEra Energy Transmission MidAtlantic, LLC
V. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #1 Collective Bargaining Agreement between the Fraternal Order of Police and City of Rochelle – May 1, 2018-April 30, 2021
Staff Contact: Jeff Fiegenschuh, City Manager & Nancy Bingham, Human Resource Coordinator
Summary:
The current collective bargaining agreement with the Illinois Fraternal Order of Police (IL FOP) is set to expire on May 1, 2018. Our team met with the IL FOP in late February and again in early April to negotiate a new agreement. Our teams reached a tentative agreement for the entire package that has been ratified by the members of the FOP and is now ready for council approval. The proposal represents a good compromise, where both sides gave and received concessions.
Attached to this staff report is the redlined tentative agreement with the new provisions. Most of the provisions from the current agreement carried over into the new one. Below is a brief summary of the major changes to the current agreement that expires on May 1. The FOP approved this version of the contract on April 11.
Residency: Under the new agreement there will no residency requirements, in accordance with the Illinois Labor Relations Act, residency outside the State of Illinois is not permitted. The take home vehicle language did not change.
Group Insurance: No changes for current employees. For all employees hired after May 1, 2018 the new contributions will be higher and are as follows:
Employee Only: Jan 1, 2018-16%, Jan 1, 2019- 17%, Jan 1, 2020-18%, Jan 1, 2020- 20%
Family: Jan 1, 2018-19%, Jan 1, 2019-20%, Jan 1, 2020-21%, Jan 1, 2021-25%
Wages: Effective May 1, 2018, 2%; effective January 1, 2019, 2%; effective January 1, 2020, 2.75%; and effective January 1, 2021, 2.75%. The proposed wages were determined by averaging wage increases negotiated in other FOP and BPO contracts in the region. We feel these represent a good compromise both parties can accept.
Investigation Division: Officers assigned to this division for a total of 10 years or more shall keep their detective pay ($1.25 after the 10th years), provided any removal from this division was through no fault of the officer or at the election of the officer. Where the officer is removed for cause based on discipline action against the officer, her or she will forfeit the continuation of the additional pay. This provision ensures that officers do not lose the additional pay at the end of their careers that could have a negative impact on their future pension earnings.
Duty Line Disability, Sick Leave Usage and Officer Involved Shootings
Included language that mirrors new statutes approved by the legislature. When it relates to officer-involved shootings the employer shall designate the applicable testing facility.
Court Time
If the court appearance is cancelled within two (2) hours of the appearance; the employee will receive standby compensation equivalent to two (2) hours of pay at his or her regular, straight-time rate. An employee must be off duty to be eligible for court standby pay.
Recommendation: Approve the tentatively approved Collective Bargaining Agreement between the Fraternal Order of Police and City of Rochelle – May 1, 2018-April 30, 2021
Supporting Documents: folder Redline Tentative Agreement
City Council Meeting Agenda April 9, 2018
City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
7:00 pm
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
pdf • Week of the Young Child (218 KB)
• pdf National Telecommunicators Week - April 8-14, 2018 (134 KB)
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Retirements – Curt Christensen 16 Years of Service
• Good News – Fire Department
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 3/26/18 (65 KB)
b) Accept and Place on File Minutes of Golf Course Advisory Committee – pdf 12/18/17 (17 KB)
c) Accept and Place on File Minutes of Planning and Zoning Commission – pdf 2/5/18 (148 KB)
d) Approve Exceptions – pdf 03/21/18-04/02/18 (72 KB)
e) Approve Bills – pdf 04/03/18 (182 KB)
f) Approve Payroll – pdf 03/12/18-03/25/18 (53 KB)
g) Approve Request Related to Heat Wave Festival – pdf 6/9/18 (7 KB)
h) Approve Request from Kenny’s Place to Hold a Street Dance/Block Party – pdf 6/16/18 (56 KB)
2) Ordinance Amending Section 6-46 of the Municipal Code to Create One R-3 Liquor License – ETN Pizza LLC d/b/a/ Rosatis Pizza
3) Ordinance Amending Certain Section of the City Code Pertaining to Street Performers
4) Ordinance Amending the Boundaries of the I-2 and B-2 Zoning Districts and Amending the Official Zoning Map to Rezone the Hub City Development Property from I-1 to B-2 - 300 Steward Road
5) Ordinance Amending the Boundaries of the R-O and B-1 Zoning Districts and Amending the Official Zoning Map to Rezone 501 6th Avenue Property form R-O to B-1
6) Inter-Governmental Agreement between the State of Illinois, Department of Transportation and the City of Rochelle
7) Ordinance Amending Chapter 98 (“Utilities”) of the Municipal Code to Establish the Late Payment Charge of 3 Percent and Allow for the Waiver of Late Payment Charges for Residential Customers for Three Billing Period in Each Fiscal Year
VII. DISCUSSION ITEMS:
1) First Amendment to Power Purchase Agreement between the City of Rochelle and Rochelle Energy LLC
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One R-3 Liquor License – Rosatis Pizza
Staff Contact: Sue Messer, Assistant to the City Manager/Deputy Clerk
Summary: Rosatis Pizza, located at 1233 Caron Road, has submitted an application for a Class R-3 liquor license. This license allows the retail sale of alcoholic liquor by a restaurant, for consumption on the premises. The Liquor Commissioner, Mayor Olson, has reviewed the application and has no objection to the creation of an additional R-3 liquor license. The addition of this license will result in a total of eight Class R-3 liquor licenses in the City of Rochelle.
Recommendation: Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One R-3 Liquor License
Supporting Documents:
pdf Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle (12 KB)
Agenda Item #3 Ordinance Amending Certain Sections of the City Code Pertaining to Street Performances
Staff Contact: Michelle Pease, Community Development Director
Summary: In an effort to create activity and energy in our downtown, the Street Performers Permit and Guidelines have been created to attract pop-up performances. An annual $10 fee and permit will be required of all street performers.
Performers will be allowed to perform in designated areas, which include the Downtown Community Gazebo on Main Street (south of Fire Station), Rochelle Municipal Utilities Office front lawn, corners of 4th and 5th Avenues in Downtown Rochelle on Lincoln Highway and Page Park located in Downtown Rochelle. Performances will be allowed from 10:00 am to 10:00 pm.
Amending Section 26-44 will assist in requiring street performers to obtain a permit prior to operating in the City and ensure appropriate documentation is obtained prior to performances.
Recommendation: Approve an Ordinance Amending Certain Sections of the City Code Pertaining to Street Performances
Supporting Documents:
pdf Street Performers Permit (145 KB)
pdf Street Performers Guidelines (141 KB)
Agenda Item #4 Ordinance Amending the Boundaries of the I-2 and B-2 Zoning Districts and Amending the Official Zoning Map to Rezone the Hub City Development Property from I-1 to B-2
Staff Contact: Michelle Pease/Kip Countryman
Summary: In 2010, the City entered into an annexation agreement with Hub City Development, LLC for a 48 acre parcel on the north side of Steward Road, east of Route 251 and west of South Main Street. At this time, no development has taken place. The developer would like to amend the zoning map to allow the parcel to be zoned B-2 Commercial Highway.
B-2 Commercial Highway Zoning is consistent with the comprehensive plan and creates a better market for a project compatible with the Loves Travel Stop, which is adjacent to the west.
The property is surrounded by B-2 Commercial Highway on the west, agricultural on the south, Illinois Tollway I-88 on the north, and Residential Single Family on the east.
City staff is requesting to rezone the property from I-1 Light Industry to B-2 Commercial Highway. Under Section 110-121 this chapter may be amended, changed or altered by a favorable majority vote of the Rochelle City Council and only after a public hearing has been duly advertised and held by the Planning and Zoning Commission.
The City of Rochelle Planning and Zoning Commission held a public hearing on April 2nd to review the petition from Hub City Development. After review of the facts, the Planning and Zoning Commission, by a vote of 5-0, recommends to City Council that the City amend the official zoning map and change the 48 acre parcel to B-2 Commercial Highway.
Recommendation: Approve an Ordinance Amending the Boundaries of the I-2 and B-2 Zoning Districts and Amending the Official Zoning Map to Rezone the Hub City Development Property from I-1 to B-2
Supporting Documents:
pdf Ordinance Amending the Boundaries of the I-2 and B-2 Zoning Districts (883 KB)
Agenda Item #5 Ordinance Amending the Boundaries of the R-O and B-1 Zoning Districts and Amending the Official Zoning Map to Rezone 501 6th Avenue Property from R-O to B-1
Staff Contact: Michelle Pease/Kip Countryman
Summary: 501 W 6th Avenue was built in 1967. It is a bi-level office building, similar to 610 N Main Street, that contains six businesses. However, the design of the building does not meet the residential requirements found in the City Building Code. The building has recently been purchased and the owner would like to maintain the current businesses and open an art studio/retail store in one third of the building. The new owner, Teresa Petry, is proposing to provide an entrance off of Lincoln Highway with an area outside to hold events. The current zoning of the property does not allow for expansion of the current setbacks without a variance. Zoning the property B-1 Commercial Central Business will allow a zero set back requirement, which would allow for expansion of the footprint of the building.
B-1 Commercial Central Business Zoning is consistent with the comprehensive plan and creates a better market for a project compatible with other downtown businesses.
The property is surrounded by R-O Residential Office on the west and north and B-1 Central Business on the south and east.
City staff is requesting to rezone the property from R-O Residential Office to B-1 Commercial Central Business. Under Section 110-121 this chapter may be amended, changed or altered by a favorable majority vote of the Rochelle City Council and only after a public hearing has been duly advertised and held by the Planning and Zoning Commission.
The City of Rochelle Planning and Zoning Commission held a public hearing on April 2, 2018 to review the petition from Teresa Petry. After review of the facts the Planning and Zoning Commission recommends, by a vote of 5-0, to City Council that the City amend the official zoning map and change the parcel to B-1 Commercial Central Business.
Recommendation: Approve an Ordinance Amending the Boundaries of the R-O and B-1 Zoning Districts and Amending the Official Zoning Map to Rezone 501 6th Avenue Property form R-O to B-1
Supporting Documents:
pdf Ordinance Amending the Boundaries of the R-O and B-1 Zoning Districts (62 KB)
Agenda Item #6 Inter-Governmental Agreement between The State of Illinois, Department of Transportation and the City of Rochelle
Staff Contact: Jason Anderson, Economic Development Director
Summary: On March 26th City Council was presented with a “Notice of State Award” for a $2,580,000 Freight Rail grant which the Council accepted. Upon IDOT’s receipt of the executed “Notice of State Award,” an Inter-Governmental Agreement between the State of Illinois, Department of Transportation and the City of Rochelle Illinois was completed and forwarded to the City of Rochelle. The contract has been reviewed by City Legal Counsel and found that the terms of the contract are acceptable. With the addition of the Bureau of Railroads award, the City will have secured $5.98 million (85%) in grants to offset the costs associated with Project Co-Op.
Funding Sources:
Source: Budgeted Amount: Proposed Expenditure:
EDA $3,420,000 $3,420,000
IDOT Bureau of Railroads $2,580,000 $2,580,000
City of Rochelle Railroad Capital Fund $1,000,000 $1,000,000
Recommendation: Approve the Inter-Governmental Agreement for Project Co-Op in the amount of $2.58 million and authorize the Mayor to execute said contract.
Supporting Documents:
pdf Inter-Governmental Agreement (1.43 MB)
Agenda Item #7 Ordinance Amending Chapter 98 (“Utilities”) of the Municipal Code to Establish the Late Payment Charge of 3 Percent and Allow for the Waiver of Late Payment Charges for Residential Customers for Three Billing Period in Each Fiscal Year
Staff Contact: Jeff Fiegenschuh, City Manager & Barbara Bell, Customer Service Manager, RMU
Summary:
Several years ago the City Council approved increases in the City’s utility rates via resolution. As part of the rate increase, the late fees charged were also increased from 1.5% to 5%. Unfortunately, those late fee increases should have been approved via ordinance and not resolution.
The ordinance you are considering formally codifies the late fees charged for Electric, Water, Water Rec, Garbage and Internet. However, as a way to ease some of the financial burden placed on our customers the City Manager recommends the fees be lowered from 5% to 3%. For example, in January 2018 there were 1,777 customers who were billed late fee penalties. The breakdown is $35,981 for Electric, $4,609 for Water, $6,683 for Water Rec, $990 for garbage and $99 for internet. The total collected that month was approximately $48,365. By reducing the late fees 2% this would have saved our customers approximately $19,000 in one month.
The City Manager’s top priority is to ensure we can collect 100% of our utility bills. This goal safeguards the financial stability of our utility systems. However, City Manager Fiegenschuh feels that 5% is too high and 3% will still accomplish what our intended goal should be; ensure timely collection of our utility bills. Another proposal that the City Manager will be bringing to the city council this year is an ordinance that directs all late fee revenues to be used to promote energy efficiency programs and possibly to establish a fund to help cover unpaid bills for lower income customers.
Recommendation: Approve an Ordinance Amending Chapter 98 (“Utilities”) of the Municipal Code to Establish the Late Payment Charge of 3 Percent and Allow for the Waiver of Late Payment Charges for Residential Customers for Three Billing Period in Each Fiscal Year
Supporting Documents:
pdf Ordinance Amending Chapter 98 (“Utilities”) of the Municipal Code (19 KB)
Discussion Item #1 First Amendment to Power Purchase Agreement between the City of Rochelle and Rochelle Energy LLC
Summary: The City of Rochelle entered into a Power Purchase Agreement with Rochelle Energy LLC on August 10, 2010. As a result, the City agreed to purchase electric power and environmental attributes (such as renewable energy credits) generated at the plant. The current agreement will expire on August 10, 2022. Rochelle Energy LLC has requested the current purchase power agreement be extended through August 10, 2027. In addition to the agreement extension, Rochelle Energy LLC has also agreed to use reasonable commercial efforts to increase the Energy Center’s output by 10-20 percent on up to 5 critical peak days each calendar year, upon 12-24 hours’ prior written request from the City.
A representative from Rochelle Energy LLC will be at the meeting to respond to any questions the Mayor and City Council have.
Supporting Documents:
City Council Meeting Agenda March 26, 2018
City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
7:00 pm
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
• pdf Proclamation National Vietnam War Veterans Day (52 KB)
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Employee Introduction – pdf Jay Mulholland (42 KB)
• Retirements
• pdf Good News –Water Department (30 KB)
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 3/12/18 (66 KB)
b) Approve Minutes of Strategic Planning Retreat – pdf 2/13/18 & 2/15/18 (21 KB)
c) Accept and Place on File Minutes of Rochelle Police and Fire Commissioners – pdf 12/12/17 (41 KB)
d) Accept and Place on File pdf Police Pension Board Annual Treasurer’s Report (26 KB)
e) pdf Accept and Place on File Annual Fire Department Report 2017 (3.22 MB)
f) Approve Exceptions – pdf 03/07/18-03/19/18 (72 KB)
g) Approve Bills – pdf 03/20/18 (223 KB)
h) Approve Payroll – pdf 02/26/18-03/11/18 (49 KB)
i) Accept and Place on File pdf Financial Statement February 2018 (810 KB)
2) First Amendment to Power Purchase Agreement between the City of Rochelle and Rochelle Energy LLC
3) Notice of State Award – Project Co-Op
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
1) Setting of a price for sale or lease of property owned by the City. Section (c) (6)
IX. ADJOURNMENT
Agenda Item #2 First Amendment to Power Purchase Agreement Between The City of Rochelle and Rochelle Energy LLC
Staff Contact: Barbara Bell, Customer Service Supervisor
Summary: Landfill gas is a natural byproduct of the decomposition of organic material in landfills. Instead of escaping into the air, landfill gas can be captured, converted and used as a renewable energy source. The Rochelle Energy Center uses a biological treatment system to clean the landfill gas and produce a beneficial useable byproduct, elemental sulfur. The City of Rochelle supports renewable energy efforts and lowering emissions.
The City of Rochelle entered into a power purchase agreement with the Rochelle Energy LLC on August 10th, 2010. The City agreed to purchase electric power and environmental attributes (such as renewable energy credits) generated at the plant. The current agreement will expire on August 10th, 2022. The Rochelle Energy LLC has requested the current purchase power agreement be extended through August 10th, 2027. In addition to the agreement extension, the Rochelle Energy LLC has also agreed to use reasonable commercial efforts to increase the Energy Center’s output by 10-20 percent on up to 5 critical peak days each calendar year, upon 12-24 hours’ prior written request from the City.
Recommendation: Approve First Amendment to Power Purchase Agreement Between The City of Rochelle and Rochelle Energy LLC.
Supporting Documents:
pdf First Amendment to Power Purchase Agreement (19 KB)
pdf Power Purchase Agreement (1.17 MB)
pdf Rochelle Energy LLC Landfill Gas to Energy Facility (759 KB)
Agenda Item #3 Notice of State Award - Project Co-Op
Staff Contact: Jason Anderson, Economic Development Director
Summary: In October of 2016, the City was awarded a $3.4 million grant from the EDA for “Project Co-Op” which will expand the City’s railroad system. The overall project cost is estimated at $7.0 million, and the City has been pursuing additional funding sources to help offset the local match of $3.6 million.
After an extensive period of research and numerous meetings with IDOT and the Governor’s office, the City was notified of a funding opportunity through the Bureau of Railroads in the amount of $2.58 million. The funding opportunity was unique in that the City of Rochelle was the only eligible applicant. Subsequent to the funding notification, the City prepared and submitted the required grant application and supplemental information. The Bureau of Railroads has reviewed the application and has provided the City a “Notice of State Award”. Upon receipt of the executed “Notice of State Award,” IDOT will draft the formal grant agreement and provide it to the City for Council action. With the addition of the Bureau of Railroads award, the City will have secured $5.98 million (85%) in grants to offset the costs associated with Project Co-Op.
Funding Sources:
Source: Budgeted Amount: Proposed Expenditure:
EDA $3,420,000 $3,420,000
IDOT Bureau of Railroads $2,580,000 $2,580,000
City of Rochelle Railroad Capital Fund $1,000,000 $1,000,000
Recommendation: Approve the “Notice of State Award” for Project Co-Op in the amount of $2.58 million and authorize the Mayor to execute said notice.
Supporting Documents:
pdf Notice of State Award (152 KB)
The Council Meeting will be broadcast live on Facebook
City Council Meeting Agenda March 12, 2018
City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
7:00 p.m.
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Retirements
• Good News – pdf Rochelle Street Department (12 KB)
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 2/26/18 (91 KB)
b) Approve Exceptions – pdf 02/21/18-03/05/18 (69 KB)
c) Approve Bills – pdf 03/06/18 (185 KB)
d) Approve Payroll – pdf 02/12/18-02/25/18 (49 KB)
e) Approve Cinco de Mayo Planning Committee Request – pdf 5/5/18 (89 KB)
f) Authorize Rochelle Community Action Network Food Truck Fair – pdf 04/28/18 (39 KB)
2) Capital Improvement Plan 2018-2022
3) Ordinance Authorizing Sale of Personal Property – Various Departments
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
1) Discussion of minutes of meetings lawfully closed under this Act for purposes of approval by the body of the minutes of meetings lawfully closed under this Act for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated. Section (c) (21)
IX. ADJOURNMENT
Agenda Item #2 2018-2022 Capital Improvement Plan
Staff Contact: Jeff Fiegenschuh, City Manager
Summary: The City’s Capital Improvement Plan (CIP) is a multi-year planning instrument for the evaluation and identification of the capital infrastructure projects in need of renovation, repair, and/or construction along with the equipment or vehicle replacement over the next five years. The CIP relates these projected capital needs to the financial sources that will support their realization and the timeframe in which the financing and work will take place. Capital improvement programming is the process by which these capital projects are identified, prioritized, and selected, and thus are incorporated into the long-range fiscal and strategic planning of the City. The Capital Improvement Plan document is different from the annual budget as sit sets forth a five-year program. The first year’s program contains projects that are included in the approved 2018 City of Rochelle Budget. The remaining four years reflect staff’s recommended priorities for the future. Staff was asked for a list of capital projects and equipment or vehicle replacement in excess of $50,000 for the 2018-2022 Capital Improvement Plan.
Recommendation: Approve Capital Improvement Plan 2018-2022
Supporting Documents:
Agenda Item #3 Ordinance Authorizing the Sale of Personal Property
Staff Contact: Sue Messer, Assistant to the City Manager/Deputy City Clerk
Summary: Periodically, it is necessary for staff to identify items in City facilities that are no longer needed and remove them from inventory/storage. In the past, these miscellaneous items have been sold at a local auction. With that in mind, staff compiled a list of auction items from the following departments: Police, Electric, Engineering, Community Development, Streets, Communications and City Hall. The list consists of are over 160 items including 40 bicycles, 3 vehicles and several tools.
Recommendation: Approve an Ordinance Authorizing the Sale of Personal Property
Supporting Documents:
pdf Ordinance Authorizing the Sale of Personal Property (8 KB)
The Council Meeting will be broadcast live on Facebook
City Council Meeting Agenda February 26, 2018
City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
7:00 pm
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
• pdf Irish-American Heritage Month (287 KB)
IV. REPORTS AND COMMUNICATIONS:
• Mayor - Appointment of Sue Messer to the Police and Fire Pension Boards for a Term to Expire May 1, 2020
• Council Members
• Financial Statement – pdf January 2018 (779 KB)
• Employee Introduction – pdf Jake Peters (47 KB)
• Retirements
• Good News - Officer Jakymiw
Officer Sester
Officer Beery
Dispatcher Rogers
Dispatcher Owen
• Kishwaukee College
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 2/12/18 (129 KB)
b) Approve Exceptions – pdf 02/07/18-02/19/18 (76 KB)
c) Approve Bills – pdf 02/20/18 (230 KB)
d) Approve Payroll – pdf 1/29/18-2/11/18 (53 KB)
e) Accept and Place on File pdf Annual Police Department Report (11.57 MB)
f) Authorize the City’s Assistance with the Hospital Hustle 5K Fun Run/Walk – pdf June 2, 2018 (21 KB)
2) Ordinance Amending Ordinance No. 45-OH – Lee Ogle Enterprise Zone
3) Ordinance Amending Articles VII (Municipal Gas Tax) and VIII (Municipal Electricity Tax) of Chapter 90 (Taxation) to Extend Utility Taxes through December 31, 2023
4) Geographic Information Systems (GIS) Evaluation and Outage Management System (OMS) Procurement
5) Research Agreement with Illinois State University – Radium Investigation
6) Resolution Authorizing the Execution of an Agreement with Nippon Sharyo Manufacturing - Temporary Rail Use Agreement
VII. DISCUSSION ITEMS:
1) Service Expansion Feasibility Study – City of Rochelle Fiber Optic
2) Capital Improvement Plan 2018-2022
VIII. EXECUTIVE SESSION
1) The setting of a price for sale or lease of property owned by the City. Section (c) (6)
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 Ordinance Amending Ordinance No. 45-OH
Staff Contact: Sue Messer, Assistant to the City Manager
Summary: On December 14, 2015 the Mayor and Council approved an Ordinance Establishing the Lee Ogle Enterprise Zone. The new zone encompassed the City of Rochelle along with the City of Dixon, Ogle County and Lee County. The zone was established to provide incentives to promote the economic growth of the area, to reduce unemployment and to encourage expansion, rehabilitation and new construction of structures within the zone for a term of 15 years.
The original Lee Ogle Enterprise Zone included 9,600 acres divided between the two counties and two cities with 1000 acres left “undesignated” to allow for expansion. In September of 2017 and January of 2018 the Rochelle City Council approved ordinances which expanded the zone to include certain industrial and commercial property in the City of Amboy and the Village of Mount Morris.
A public hearing was held at the Rochelle City Council meeting on February 12 to discuss adding the following areas to the enterprise zone:
• Ogle County parcel 24-14-100-015, in the City of Rochelle, for a project known as Manor Court of Rochelle, a specialized healthcare facility. (19.4 acres more or less).
• Lee County parcel 08-04-426-013, in the City of Dixon, for a project known as Annchor Road Storage, a self-storage business. (4.16 acres more or less).
Lee Ogle Enterprise Zone Administrator Andy Shaw will attend the meeting to answer any questions.
Recommendation:
Authorize an Ordinance Amending Ordinance No. 45-OH to add specific project sites in Dixon and Rochelle into the Lee Ogle Enterprise Zone
Supporting Documents:
pdf Amendment 3 to Addendum A (434 KB)
pdf Amendment 3 to Addendum B (567 KB)
Agenda Item #3 Ordinance Amending Articles VII (Municipal Gas Tax) and VIII (Municipal Electricity Tax) of Chapter 90 to Extend Utility Taxes through December 31, 2023
Staff Contact: Sam Tesreau, City Engineer & Chris Cardott, Finance Director
Summary: In November of 2012 City Council approved an amendment and extension of articles VII and VIII of chapter 90. The original utility tax funding mechanism was approved in 1996. The available utility tax funds are allocated for various projects including sidewalk repair and replacement, street improvements in areas lacking curb and gutter and sidewalks, accessibility ramps and other professional and engineering services related to those projects. Allocation of funds is based upon the amount authorized in the budget for each of the projects during the appropriate calendar year. The current ordinance will terminate in May 2018 if not renewed by City council approval. A majority of the funds have been used throughout the community over the past 15 years to repair or replace existing sidewalks and other pedestrian paths, upgrade accessibility ramps, construct new or missing sections or gaps within the City’s sidewalk system, and construction of new curb and gutter streets within residential areas lacking these infrastructure improvements. Since 1997 over 800,000 sq ft of sidewalks, accessibility ramps and pedestrian paths have been constructed or replaced throughout the City.
Over 10 years ago the existing sidewalk system was organized and rated into a multi-year project to address deficiencies in the City’s sidewalk and pedestrian network. The schedule of replacements was organized based on condition of the existing sidewalk facilities. Annually the location and quantity of replacement of sidewalks is reviewed by the City Engineer and adjusted according to budgetary funding. Updated multi-year plans will continue to work towards the PROWAG requirements for accessibility on public right of way. In addition to sidewalk replacement, accessibility ramps will need to be constructed or reconstructed, with ADA compliant detectable warning plates, in many sections of the City or as new regulations are adopted. Additionally, alley approach aprons have become an integral part of the sidewalk replacement as many of those locations provided for an area to turn around or pass wheel chairs without running off the walkable surface. Currently the ADA Accessibility Guidelines (ADAAG) and the Federal Highway Administration recommend a passing clear width of 5 feet at intervals not to exceed 200 feet.
It is important to note that there are several areas in the community where sidewalk disconnects exist. Attention needs to be given along major roadways such as IL Rte. 251, IL Rte. 38, Flagg Rd., 7th Ave and S. Main Street to develop pedestrian paths to allow connection to places of destination or to the Flagg Rochelle Park District shared use paths throughout the City. The utility tax funding for these facilities is critical. The average cost for the annual sidewalk/pedestrian program is approximately $200,000. However, with the potential for cost sharing in state funded grant opportunities, upcoming state/local projects, and ever increasing material and labor costs the budgeted amount will need be increased over the next few years to sustain the quality and quantity of infrastructure replaced or constructed through 2023.
Staff presented a discussion item on the Utility Tax Fund renewal and rate increase at the February 12th City Council meeting. Along with the renewal of the Utility Tax Fund until December 2023 staff is recommending an increase from 1.5% to 3.5% in the Municipal Gas Tax and an increase in the Municipal Electricity Tax across the tiered rate structure as identified in the proposed ordinance.
Recommendation:
Approve an Ordinance Amending Articles VII (Municipal Gas Tax) and VIII (Municipal Electricity Tax) of Chapter 90 to Extend Utility Taxes through December 31, 2023
Supporting Documents:
Agenda Item #4 Geographic Information Systems (GIS) Evaluation and Outage Management System (OMS) Procurement
Staff Contact: Jason Bird, Electric Operations Superintendent
Summary: Many utilities are deploying OMS, (Outage Management System). OMS has become the central system for operations to use in managing the distribution system given its connection to customer service, automatic meter infrastructure, and field crews. RMU is seeking to have Power System Engineering (PSE) help prepare a Request for Proposal and evaluate the proposals for an OMS system, including ensuring compatibility with our existing Geographic Information Systems (GIS). PSE has an extensive background with OMS systems in the market.
Funding Sources:
Source: Budgeted Amount: Proposed Expenditure:
CIP Engineer 54-80 371,000 22,500
Recommendation:
Approve the hiring of PSE for professional service to assist RMU with GIS evaluation, RFP generation and issuance and OMS procurement at a cost of $22,500.
Supporting Documents:
Agenda Item #5 Research Agreement with Illinois State University (ISU) – Radium Investigation
Staff Contact: Adam Lanning, Superintendent Water/Water Reclamation
Summary:
Rochelle has recently experienced increased levels of radium in the water supply and staff feels it is prudent to better understand the geochemical and geological nature of this issue. We have five wells in Rochelle, one of which has exceeded the maximum contaminant level requiring us to construct a radium removal plant. The proposed agreement will provide services for graduate level research on this issue to help us answer where the radium comes from and why concentrations increase when pumping rates increase. Knowing this will hopefully help us make better decisions moving forward in regards to planning and development.
Funding Sources:
Source: Budgeted Amount: Proposed Expenditure
Cash Reserve Budgeted $20,000
Recommendation: Approve a Research Agreement with Illinois State University titled Evaluation of Radium Concentration in Groundwater in Ogle County, Illinois in the amount of $20,000.
Supporting Documents:
pdf Agreement with Illinois State University (321 KB)
Agenda Item #6 Resolution Authorizing the Execution of an Agreement with Nippon Sharyo Manufacturing - Temporary Rail Use Agreement
Staff Contact: Jason Anderson, Economic Development Director
Summary: The City will be constructing 14,000 LF of new track this summer under Project Co-Op. When completed, we will have expanded our rail car storage capacity to switch and store over 900 railcars. Currently the City of Rochelle Railroad is operating beyond its capacity and needs additional rail car storage immediately to meet the demand of our existing customer base.
Nippon Sharyo’s rail yard is not currently being utilized and a temporary track use agreement has been formulated which would allow the City Rail System to gain access to the railyard for the purpose of temporarily storing rail cars. We currently have a temporary track use agreement with CHS to store rail cars and it is working well for the City to use the unused portion of the CHS track to store and switch rail cars. There is no cost associated with the storage of rail cars to the City as this cost is passed along to users. Having the flexibility to have additional rail car storage allows for more storage, opens the CIR to more users and increases rail revenues.
Recommendation: Approve a Resolution Authorizing the Execution of an Agreement with Nippon Sharyo Manufacturing providing temporary rail use.
Supporting Documents:
pdf Temporary Rail Usage Agreement (427 KB)
Discussion Item #1 Service Expansion Feasibility Study – City of Rochelle Fiber Optic
Staff Contact: Jeff Fiegenschuh, City Manager
Summary: Sikich has provided staff with a proposal for a Service Expansion Feasibility Study to determine the feasibility of expanding the City’s fiber optic service citywide. The goals of the study include determining the number of viable businesses that align with the benefits of this service, defining the target market and developing a marketing strategy. Sikich expects this project to take approximately 8 weeks to complete at a cost of $17,120.
Sikich Creative Director/Partner Scott Koble will attend the meeting to answer any questions council may have.
Supporting Documents:
pdf Service Expansion Feasibility Study (1.40 MB)
Discussion Item #2 2018-2022 Capital Improvement Plan
Staff Contact: Jeff Fiegenschuh, City Manager and Chris Cardott, Finance Manager
Summary: The City’s Capital Improvement Plan (CIP) is a multi-year planning instrument for the evaluation and identification of the capital infrastructure projects in need of renovation, repair, and/or construction along with the equipment or vehicle replacement over the next five years. The CIP relates these projected capital needs to the financial sources that will support their realization and the timeframe in which the financing and work will take place. Capital improvement programming is the process by which these capital projects are identified, prioritized, and selected, and thus are incorporated into the long-range fiscal and strategic planning of the City. The Capital Improvement Plan document is different from the annual budget as sit sets forth a five-year program. The first year’s program contains projects that are included in the approved 2018 City of Rochelle Budget. The remaining four years reflect staff’s recommended priorities for the future. Staff was asked for a list of capital projects and equipment or vehicle replacement in excess of $50,000 for the 2018-2022 Capital Improvement Plan.
Supporting Documents:
City Council Meeting Agenda February 12, 2018
City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Retirements
• Swearing In – Deputy Police Chief Jeff Leininger
• Good News
o Elvis Baneski
• Lee Ogle Transportation System (LOTS) Update
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 1/22/18 (108 KB)
b) Approve Minutes of Special City Council Meeting – pdf 1/29/18 (35 KB)
c) Accept and Place on File Minutes of Planning and Zoning Commission – pdf 12/11/17 (149 KB)
d) Accept and Place on File Minutes of Airport Advisory Board – pdf 10/23/17 (156 KB)
e) Approve Exceptions – pdf 1/17/18-02/05/18 (75 KB)
f) Approve Bills – pdf 2/6/18 (211 KB)
g) Approve Payroll – pdf 01/01/18-01/14/18 (52 KB) , pdf 01/15/18-01/28/18 (49 KB)
h) pdf Approve a Resolution Establishing the Official Zoning Map for 2017 (205 KB)
i) pdf Accept and Place on File Annual Community Development Department Report (3.80 MB)
j) Authorize Closure of City Street as Requested by Rochelle Rehabilitation and Healthcare Center – pdf May 19, 2018 (16 KB)
k) Approve Closure of City Street for the Ralfie’s BBQ Lucky Hub Dash – pdf March 17, 2018 (52 KB)
l) Resolution Urging the Governor to Veto Senate Bill 1451 – pdf Small Wireless Facilities Deployment Act (18 KB)
m) pdf Resolution Approving the Content of Certain Executive Session Meeting Minutes (43 KB)
n) pdf Resolution Regarding the Release of Executive Session Minutes (16 KB)
2) Application to Add Territory to the Lee Ogle Enterprise Zone – Public Hearing
3) Ordinance Approving the Preliminary and Final Plat of Love’s Travel Stops & Country Stores, Inc. Subdivision at the Corner of Illinois Route 251 and Steward Road
4) Ordinance Amending Section 86-57 Entitled “Payment of Fees” and Section 110-46 Entitled “Fees” of the Rochelle Municipal Code pertaining to the Payment of Fees for Subdivision and Zoning Applications
5) Ordinance Approving an Easement for Water Service Line – Errett Warehousing and Seldal Properties
6) Engineering Agreement to Design a Water Main Replacement Project - Turkington Terrace and McConaughy Avenue
VII. DISCUSSION ITEMS:
1) Ordinance Amending Articles VII (Municipal Gas Tax) and VIII (Municipal Electricity Tax) of Chapter 90 (Taxation) to Extend Utility Taxes through December of 2023.
VIII. EXECUTIVE SESSION
1) The setting of a price for sale or lease of property owned by the City. Section (c) (6)
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 Application to Add Territory to the Lee Ogle Enterprise Zone – Public Hearing
Staff Contact: Sue Messer, Assistant to the City Manager
Summary:
The Lee-Ogle Enterprise Zone proposes to add the following areas to the enterprise zone:
Ogle County parcel 24-14-100-015, in the City of Rochelle, for a project known as Manor Court of Rochelle, a specialized healthcare facility. (19.4 acres more or less), and
Lee County parcel 08-04-426-013, in the City of Dixon, for a project known as Annchor Road Storage, a self-storage business. (4.16 acres more or less).
This amendment process is allowed by Illinois Combined Statutes (20 ILCS 655), also known as the Enterprise Zone Act.
Total of Addition: 23.56 acres more or less.
Lee Ogle Enterprise Zone Administrator Andy Shaw will be in attendance at the meeting to answer any questions.
Recommendation:
Open the Public Hearing
Supporting Documents:
pdf Public Hearing Notice (24 KB)
pdf Map of Manor Court (341 KB)
pdf Map of Aanchor Road Storage (2.03 MB)
Agenda Item #3 Ordinance Approving the Preliminary and Final Plat of Love’s Travel Stops & Country Stores, Inc. Subdivision
Staff Contact: Michelle Pease, Community Development Director/Kip Countryman, Building Inspector
Summary:
In December of 2017 the City Council approved an Annexation and Development Agreement with Love’s Travel Stops & Country Stores, annexing and re-zoning 17 acres to B-2 at the corner of 251 South and Steward road south of I-88, and variances related to landscaping, setbacks and signage. These actions were taken to facilitate the construction of a travel stop with a convenience store, a Hardees restaurant, Chester chicken restaurant, passenger fueling, semi-truck fueling, semi-truck parking, and a tire shop. The property fronts I-88 on the north, route 251 on the west, Steward Road on the south, and 40 acres zoned I-1, of undeveloped property on the east.
The annexation agreement developed with Love’s Travel Stops contains specific requirements for Love’s preliminary and final plat of subdivision. These specifications include zoning for B-2 Commercial Highway, extending City utilities (water, sewer, electric) to the easterly edge of the property, widening along Steward Road for a vehicle turn lane, traffic signalization at Route 251 and Steward Road, and upgrades to the current lift station to serve adjoining properties as part of the 2010 Hub City Development Annexation Agreement.
City code requires that staff and the Planning and Zoning Commission review the preliminary and final plat for conformance with the comprehensive plan, the provisions contained in the annexation and development agreements, and all other applicable ordinances within 60 days of the acceptance of the annexation agreement. The Planning and Zoning Commission held a public hearing on February 5th to review the petition from Love’s Travel Stops. After review of the facts the Planning and Zoning Commission recommended by a vote of 4-0 that the City Council approve the preliminary and final plat of subdivision for the 17 acres contingent upon staff review and comments.
Recommendation:
Approve an Ordinance Approving the Preliminary and Final Plat of Love’s Travel Stops & Country Stores, Inc. Subdivision
Supporting Documents:
Agenda Item #4 Ordinance Amending Section 86-57 Entitled “Payment of Fees” and Section 110-46 Entitled “Fees” of the Rochelle Municipal Code pertaining to the Payment of Fees for Subdivision and Zoning Applications
Staff Contact: Sue Messer, Assistant to the City Manager/Deputy Clerk
Summary:
Given the continued development occurring in our community and the need for associated planning, engineering and legal involvement with these projects, staff believes it is important for developers to provide an appropriate deposit to cover these fees, costs and other expenses. The proposed revisions to Section 86-57 further define the types of projects that will require a deposit and increases the deposit range originally set in 2003 of $500-$2500 to $1,000-$10,000 based on the complexity of the project. For clarification, Zoning Section 110-46 will also include a reference to Section 86-57. As currently written, Section 86-57 provides for the request of an additional deposit when the balance reaches one-fourth of the original amount deposited and for the refund of any unused balance.
Recommendation:
Approve an Ordinance Amending Section 86-57 Entitled “Payment of
Fees” and Section 110-46 Entitled “Fees” of the Rochelle Municipal Code pertaining to the Payment of Fees
for Subdivision and Zoning Applications
Supporting Documents:
Agenda Item #5 Ordinance Approving an Easement for Water Service Line
Staff Contact: Sam Tesreau, City Engineer
Summary:
Seldal Properties is developing property located on the south side of 7th Avenue. Pursuant to the Final Plat of the development, Seldal Properties granted the City an exclusive easement for the purpose of constructing and maintaining City facilities on or around the property. Later, it was discovered that there is an existing water line running through the property that services adjacent property owned by Errett Warehousing. Errett Warehousing has requested a non-exclusive, non-permanent easement for the purpose of maintaining the existing water line from the City’s water main to Errett Warehousing’s adjacent property. Errett Warehousing will pay for any necessary repairs and the easement will end upon the need to replace the water service line.
Recommendation: Approve an Ordinance Approving a (non-exclusive, non-permanent) Easement for Water Service Line for Errett Warehousing.
Supporting Documents:
pdf Ordinance Approving an Easement for Water Service Line (31 KB)
pdf Easement for Water Service Line (1.60 MB)
Agenda Item #6 Engineering Agreement to Design a Water Main Replacement Project - Turkington Terrace and McConaughy Avenue
Staff Contact: Adam Lanning, Water/Water Reclamation Superintendent
Summary:
The proposed engineering agreement includes professional services to design a water main replacement project of approximately 1500 feet along Turkington Terrace and McConaughy Avenue. Along with design this agreement includes construction management services to insure proper installation. This section of main is in very poor condition and experiences numerous main breaks every year.
Funding Sources:
Source: Budgeted Amount: Proposed Expenditure:
Cash Reserve Budgeted $46,400
Recommendation: Approve an engineering agreement with Fehr Graham in the amount of $46,400 to design a water main replacement project along Turkington Terrace and McConaughy Avenue and provide construction management services.
Supporting Documents:
pdf Engineering Agreement (200 KB)
Discussion Item #1 Utility Tax Proposal 2018
Staff Contact: Sam Tesreau, City Engineer
Summary: The City of Rochelle implemented a utility tax in 1996 that affects electric and natural gas. Since that time, the tax has remained unchanged with council approving renewals in five-year increments. In August of 2017, the State Statute governing the electric tax changed. Staff is proposing a different rate structure effective 5/1/18 to 12/31/23. The proposed rate complies with the statute and coincides with the City’s change to a calendar fiscal year. The current tax expires on April 30, 2018.
Special City Council Meeting January 29, 2018
City of Rochelle Council Chambers
420 N 6th Street, Rochelle IL 61068
I. CALL TO ORDER:
II. ROLL CALL:
III. PUBLIC COMMENTARY:
IV. BUSINESS ITEMS
1) Approval of Severance Agreements
V. EXECUTIVE SESSION
1) The setting of a price for sale or lease of property owned by the City. Section (c) (6)
VI. ADJOURNMENT
City Council Meeting Agenda January 22, 2018
City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Retirements
o John Loggins
o John Orlikowski
• Good News
o Sue Messer
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 1/8/18 (161 KB)
b) Approve Exceptions – pdf 1/3/18-1/15/18 (67 KB)
c) Approve Bills – pdf 1/16/18 (227 KB)
d) Approve Payroll – pdf 12/18/17-12/31/17 (49 KB)
e) Authorize Closure of 10th Avenue between Illinois 251 and 8th Street – pdf 2018 Outdoor Markets (13 KB)
2) Ordinance Authorizing Sale of Personal Property (Inoperable Vehicle) –Fire Department
3) Resolution Approving a Credit Card and Charge Account Policy
4) Resolution Authorizing the City Manager to Execute an Agreement between the City of Rochelle and Moran Economic Development for the development of a TIF study
5) Resolution Approving A Settlement Agreement for the Assessment of Rochelle Waste Disposal Property Tax Assessment Years 2013 through 2019
VII. DISCUSSION ITEMS:
1) Marketing Strategy for Rochelle Business and Technology Park
2) Lateral Transfer Option – Police Department
3) Ramsey Historic Consultants to prepare a National Register Nomination for Downtown Historic District
VIII. EXECUTIVE SESSION
1) The setting of a price for sale or lease of property owned by the City. Section (c) (6)
2) Pending or imminent litigation. Section (c) (11)
3) Discussion of minutes of meetings lawfully closed under this Act for purposes of approval by the body of the minutes of meetings lawfully closed under this Act for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated. Section (c) (21)
IX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 Ordinance Authorizing Sale of Personal Property (Inoperable Vehicle) Fire Department
Staff Contact: Dave Sawlsville, Fire Chief
Summary: The Fire Department has a 1993 Dodge pickup truck that is inoperable and the cost of the repairs is more than the truck is worth. The needed repairs consist of a crack in the exhaust manifold, rusted and leaking brake lines and rusted holes in the cab floor.
Recommendation: Approve Ordinance Authorizing Sale of Personal Property (Inoperable Vehicle) in the Fire Department
Supporting Documents:
pdf Ordinance Authorizing Sale of Personal Property (Inoperable Vehicle) (11 KB)
Agenda Item #3 Resolution Approving a Credit Card and Charge Account Policy
Staff Contact: Chris Cardott, Finance Director
Summary: In November 2015, the City Council approved a Credit Card and Charge Account Policy. City Manager Fiegenschuh has instituted a pre-approval process for using the City credit card. The current policy is being amended to add this requirement under the Policy section, #1.
Recommendation: Approve the Credit Card and Charge Account Policy
Supporting Documents:
pdf Credit Card and Charge Account Policy (77 KB)
pdf Credit Card Use Request Form (193 KB)
pdf Resolution for the Credit Card and Charge Account Policy (9 KB)
Agenda Item #4 Resolution authorizing the City Manager to execute an agreement with Moran Economic Development for the development of a TIF study
Staff Contact: Jeff Fiegenschuh, City Manager & Michelle Pease, Community Development Director
Summary: Included in the Fiscal Year 2018 budget is $35,000 to fund a TIF eligibility study. The proposed study will include the following phases: (1) All documentation necessary to determine the proposed area’s eligibility to be included in a TIF; (2) Development of a redevelopment plan and project documents and; (3) Assisting staff with all required notices and public hearings.
The City sent out RFQs (Request for Qualifications) with three firms responding. Those firms include SB Friedman, Moran Economic Development and Teska and Associates. Previous TIF studies were overseen by Teska and Associates. While in Rantoul, City Manager Fiegenschuh had the opportunity to work with SB Friedman and Associates to establish a new TIF and with Moran Economic Development on the reauthorization of Rantoul’s enterprise zone. All three firms are qualified and can bring a great skill set to this project.
Last week staff meet to discuss all three proposals and the unanimous choice is Moran Economic Development. The team feels this firm will bring additional enthusiasm and opportunities for new strategies to the project. Attached to this staff report is a copy of the Moran Associates proposal along with an update map of the proposed TIF boundaries. Moran’s overall price is $30,000, which is less than the amount included in the new budget. The time to establish a new TIF can vary, but our team expects the process to take 6-9 months.
Funding Sources:
Source: Budgeted Amount: Proposed Expenditure:
Community Development Other Professional Services $35,000 $30,000
Recommendation: Approve resolution authorizing the City Manager to execute an agreement with Moran Economic Development to conduct a TIF eligibility study
Supporting Documents:
pdf Proposed TIF boundary Map (1.07 MB)
pdf Moran Economic Development proposal (1.17 MB)
pdf Resolution Authorizing the Execution of an Agreement with Moran Economic Development (33 KB)
Agenda Item #5 - Resolution Approving A Settlement Agreement for the Assessment of Rochelle Waste Disposal Property Tax Assessment Years 2013 through 2019
Staff Contact: Jeff Fiegenschuh, City Manager
Summary: Per the agreement with Rochelle Waste Disposal, LLC, the equalized assessed value of the Landfill will be $1,200,000 for the 2017, 2018 and 2019 assessment years. Both Rochelle Waste Disposal, LLC and the City of Rochelle are responsible for paying half of the taxes for the assessment years 2013, 2014, 2015 and 2016 and each entity has already paid their one-half share of taxes for these years. Taxes for the assessment year 2017 payable in 2018 are the responsibility of Rochelle Waste Disposal, LLC. Taxes for the assessment year 2018 and subsequent years will be paid by Rochelle Waste Disposal, LLC provided that Rochelle Waste Disposal, LLC is the operator of the landfill or until the landfill is closed.
Recommendation: Approve a Resolution Approving A Settlement Agreement for the Assessment of Rochelle Waste Disposal Property Tax Assessment Years 2013 through 2019
Supporting Documents:
pdf
Resolution
(159 KB)
pdf
Settlement Agreement
(103 KB)
Discussion Item #1 Marketing Strategy for Rochelle Business and Technology Park
Staff Contact: Jennifer Thompson, Marketing and Public Relations Manager
Summary: In 2018, City Staff will proactively market the Rochelle Business and Technology Park as a prime location for technology-related businesses and office space. Jenny Thompson and Adriana Milan will present the marketing plan, which follows the approval of a purchase option with the Harris/Baer families and a listing agreement with Lee & Associates.
Discussion Item #2 Lateral Transfer Option – Police Department
Staff Contact: Eric Higby, Police Chief
Summary: As part of the hiring process, police departments may utilize both a traditional eligibility list and a lateral transfer list. As long as a candidate has been employed as a certified police officer in Illinois for more than two years, is in good standing with his/her current or last department, and is eligible for a basic training waiver from the Illinois Law Enforcement Training and Standards Board, they can be placed on a lateral list after the interview process. Having two lists provides flexibility and the ability to hire an individual without losing him/her to the academy for months. On January 9th the Board of Police and Fire Commission approved new language which makes the lateral transfer option possible.
Discussion Item #3 Ramsey Historic Consultants to prepare a National Register Nomination for Downtown Historic District
Staff Contact: Michelle Pease, Community Development Director
Summary: The City has engaged the Ramsey Historic Consultants firm to prepare a National Register Nomination for Rochelle’s Downtown Historic District. The tasks included in the project are as follows: coordinate with the Illinois State Historic Preservation Office and the City of Rochelle to establish district boundaries and project schedule, preliminary research, field survey and photography, additional research and preparation of draft nomination, submission of final nomination, public meetings and presentation to the Illinois Historic Sites Advisory Council.
Historic Districts act as a way of maintaining the history and telling the story of the community while providing access to a key financing tool, the 20% historic tax credit. These financing tools act as the key for struggling downtowns where property values sometimes do not justify the cost to improve these buildings. The tax credit acts as the gap filler and makes a project less risky for a bank and therefore more attractive for investment. In order to access the credit, the redevelopment projects must meet the Standards for Rehabilitation, which ensures a development product that honors the architecture and history of the building. Should a building owner not wish to utilize historic tax credits, they have the liberty to make changes to the building however they please; they are not constricted by the designation as a National Register Historic District.
Supporting Documents:
pdf Quick Facts about National Historic Districts (100 KB)
pdf Proposed Historic District(s) Maps (125 KB)
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