I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor -
pdf
Appointment of Members to Boards and Commissions
(22 KB)
• Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meetings –
pdf
06/11/18
(346 KB)
b) Approve Exceptions –
pdf
06/06/18-06/18/18
(73 KB)
c) Approve Bills –
pdf
06/19/18
(244 KB)
d) Approve Payroll –
pdf
05/21/18-06/03/18
(51 KB)
e) Accept and Place on File Financial Statement –
pdf
May 2018
(793 KB)
f)
pdf
Approve Ordinance Establishing Prevailing Wage Rates
(343 KB)
g)
pdf
Approve Request from VFW - Independence Day Parade
(57 KB)
2) Rochelle Industrial Rail Improvements – Contract No. 2 (Rail Bridge)
3) Rochelle Industrial Rail Improvements – Contract No. 3 (South Rail Extension)
4) Ordinance Approving an Agreement to Purchase Certain Real Estate Located at 417-421 N 6th Street
5) Amending Ordinances for Enterprise Zone
6) Ordinance Approving Amendment to Restated Host Agreement for the Operation and Development of Rochelle Municipal Landfill #2 (Mulford Road Construction)
7) Ordinance Waiving the Competitive Bidding Requirements and Awarding Baxter & Woodman Consulting Engineers a Contract to Design and Build the Blower Replacement Project for the City’s Water Reclamation Facility
8) Ordinances Amending Chapter 82 Entitled “Streets, Sidewalks and Other Public Places” Pertaining to the Regulation of Small Wireless Facilities
9) Resolution Authorizing the Execution of Fiber Optic Cable Lease Agreements
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 - Rochelle Industrial Rail Improvements for Contract No. 2 (Rail Bridge)
Staff Contact: Jason Anderson
Summary: The City of Rochelle has received bids for 3 projects in conjunction with the Industrial Rail Improvements to the City of Rochelle Railroad. Contract No. 2 represents the construction of a rail bridge spanning John’s Creek.
Funding Sources:
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| EDA | 48.9% | (Per the Bid) |
| City of Rochelle | 14.3% | (Per the Bid) |
| IDOT | 36.8% | (Per the Bid) |
Recommendation: After considering all bids and contingent upon approval of the EDA and the IDOT Freight Rail Division, which together are funding ~85% of the project, Staff recommends that the City of Rochelle award the contract to construct a new Rail Bridge as specified under Contract No. 2 to Martin & Company Excavating which submitted the lowest bid in the amount of $ 1,293,819.00.
Supporting Documents:
pdf Fehr Graham letter of recommendation with bid tabulation (62 KB)
Agenda Item #3 - City of Rochelle Industrial Rail Improvements for Contract No. 3 (South Rail Extension)
Staff Contact: Jason Anderson
Summary: The City of Rochelle has received bids for 3 projects in conjunction with the Industrial Rail Improvements to the City of Rochelle Railroad. Contract No. 3 represents the construction of three rail extensions ~3,300 Lf. each.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| EDA | 48.9% | (Per the bid) |
| IDOT | 36.8% | (Per the bid) |
| City of Rochelle | 14.3% | (Per the bid) |
Recommendation: After considering all bids and contingent upon approval of the EDA and the IDOT Freight Rail Division, which together are funding ~85% of the project, Staff recommends the City of Rochelle award the contract to construct three track extensions ~3,300 Lf. as specified under Contract No. 3 to William Charles Construction Company who submitted the lowest bid in the amount of $ 3,168,644.02.
Supporting Documents:
pdf Fehr Graham letter of recommendation with bid tabulation (78 KB)
Agenda Item #4 - Ordinance Approving an Agreement to Purchase Certain Real Estate Located at 417-421 N. 6th Street
Staff Contact: Jeff Fiegenschuh, City Manager & Michelle Pease, Community Development Director
Summary: Kennay Farms Distilling, LLC, is interested in purchasing and redeveloping City owned real estate located at 417-421 N. 6th Street in Rochelle, which includes 2 structures and adjacent parking lot in the Downtown & Southern Gateway TIF.
The City published notice on June 5, 2018 pursuant to 65 ILCS 5/11-74.4-4 of the TIF Act requesting proposals for the purchase and development of the Property and will publicly open all bids received on June 22, 2018.
The agreement with Kennay Farms includes a purchase price of $205,000, with a closing date of July 2, 2018. Kennay Farms Distilling will take possession at 4:30 p.m. on Friday, August 31, 2018.
Recommendation:
Authorize an Ordinance Approving an Agreement to Purchase Certain Real Estate Located at 417-421 N 6th Street
Supporting Documents:
pdf
Ordinance Approving an Agreement to Purchase Certain Real Estate Located at 417-421 N. 6th Street
(93 KB)
pdf
Purchase and Sale Agreement
(123 KB)
Agenda Item #5 - Amending Ordinances for Enterprise Zone
Staff Contact: Sue Messer, Assistant to the City Manager
Summary: In December of 2015 the Mayor and Council approved an Ordinance Establishing the Lee Ogle Enterprise Zone. The new zone encompassed the City of Rochelle along with the City of Dixon, Ogle County and Lee County. The zone was established to provide incentives to promote the economic growth of the area, to reduce unemployment and to encourage expansion, rehabilitation and new construction of structures within the zone for a term of 15 years.
The original Lee Ogle Enterprise Zone included 9,600 acres divided between the two counties and two cities with 1000 acres left “undesignated” to allow for expansion. In September of 2017 and January of 2018 the Rochelle City Council approved ordinances which expanded the zone to include certain industrial and commercial property in the City of Amboy and the Village of Mount Morris.
A few months ago the council approved ordinance 18-4813 to expand the zone by adding two project sites, one in Dixon and one in Rochelle. The Department of Commerce and Economic Opportunity has since notified the Zone Administrator that the ordinance needs to be amended to change the legal description for the Rochelle site and separate the two projects into individual applications.
A public hearing was held on June 4th to amend the zone for a new project site in the City of Amboy of 4.1 acres. Including this amendment, the new area of the Lee Ogle Enterprise Zone is 8,881.
Lee Ogle Enterprise Zone Administrator Andy Shaw will attend the meeting to answer any questions.
Recommendation:
Authorize an Ordinance Amending Ordinance No. 18-4813 to amend the legal description of a specific project site in Rochelle
Authorize an Ordinance Amending Ordinance No. 45-OH to add a specific project site in Dixon into the Lee Ogle Enterprise Zone
Authorize an Ordinance Amending Ordinance No. 45-OH to add a specific project site in Amboy into the Lee Ogle Enterprise Zone
Supporting Documents:
Agenda Item #6 - Ordinance Approving Amendment to Restated Host Agreement for the Operation and Development of Rochelle Municipal Landfill #2 (Mulford Road Construction)
Staff Contact: Jeff Fiegenschuh, City Manager & Sue Messer, Assistant to the City Manager/City Clerk
Summary: The City of Rochelle and Rochelle Waste Disposal, LLC entered into a Restated Host Agreement for operation and development of Rochelle Municipal Landfill #2 several years ago. In 2008, the City Council approved certain amendments to the Restated Host Agreement, including an amendment to Section 3.12, consisting of a new Section 3.12(c), which provided that the operator would complete construction of improvements to Mulford Road in two stages as follows, (1) from Route 38 to the existing landfill entrance and (2) from the existing landfill entrance to Creston Road.
The operator has since completed the Mulford Road Improvements from Route 38 to the existing Landfill entrance. Due to the intended relocation of the existing entrance to a point farther south, City staff and the operator recommend amending Section 3.12(c) of the agreement to allow the operator to complete the construction of the remaining Mulford Road Improvements within one year from the date of the City’s approval of the Amendment of the Restated Host Agreement.
Recommendation:
Authorize an Ordinance Approving Amendment to Restated Host Agreement for the Operation and Development of Rochelle Municipal Landfill #2 (Mulford Road Construction)
Supporting Documents:
Agenda Item #7 - Ordinance Waiving the Competitive Bidding Requirements and Awarding Baxter & Woodman Consulting Engineers a Contract to Design and Build the Blower Replacement Project for the City’s Water Reclamation Facility
Staff Contact: Adam Lanning
Summary: Approximately 12 months ago the anaerobic lagoon at our wastewater treatment plant reached full capacity and had to be bypassed to maintain compliance with the IEPA. The lagoon served as a pretreatment system for the main plant reducing the loading therefore reducing the electrical demand. Since we have increased loading to the plant we have been forced to put in service an older inefficient blower. We are currently under design to rehabilitate the anaerobic lagoon but are looking at August 2020 for a final completion date. By installing a new high efficiency blower the estimated cost savings is $45,000 per year in electricity until that anaerobic lagoon is back online which could be 2-3 years. This project would be cash funded and not eligible for reimbursement through the IEPA loan program. Three existing blowers are in need of replacement and as part of the treatment plant upgrades will all be replaced, but now is an opportunity to replace one and save some money in power costs.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Equipment Replacement Fund | $2,046,738 | $270,000 |
Recommendation: Approve an Ordinance Waiving the Competitive Bidding Requirements and Awarding Baxter & Woodman Consulting Engineers a Contract to Design and Build the Blower Replacement Project for the City’s Water Reclamation Facility and authorize the City Manager to sign a design build agreement with Baxter Woodman in the amount of $270,000.
Supporting Documents:
pdf Baxter & Woodman Blower Replacement Design/Build Contract (2.21 MB)
Agenda Item #8 - Ordinances Amending Chapter 82 Entitled “Streets, Sidewalks and Other Public Places” Pertaining to the Regulation of Small Wireless Facilities
Staff Contact: Jason Bird, Superintendent of Electric Operations
Summary: The Illinois General Assembly recently enacted Public Act 100-0585, known as the Small Wireless Facilities Deployment Act, which became effective on June 1, 2018.
The City is authorized to enact appropriate regulations relative to small wireless facilities, distributed antenna systems and other personal wireless telecommunication facility installations in the public right-of-way as long as it done not conflict with state and federal law. The proposed ordinances amend Chapter 82 of the municipal code by incorporating Article XII entitled “Small Wireless Facilities and Article XIII pertaining to the siting of small cell antenna/tower in the right-of-way. Article XII includes the permit and application requirements, collocation requirements and conditions, application fees, exceptions to applicability, pre-existing agreements, annual recurring rate, abandonment, dispute resolution, indemnification, insurance and severability. In addition, Article XIII includes the standards and regulations as well as permits and application fees and procedures for siting of small cell antenna/towers in the right-of-way.
Recommendation:
Approve an Ordinance Amending Chapter 82 Entitled “Streets, Sidewalks and Other Public Places” Pertaining to the Regulation of Small Wireless Facilities
Approve an Ordinance Amending Chapter 82 Entitled "Streets, Sidewalks and Other Public Places" Pertaining to the Siting of Small Cell Antenna/Tower in the Right-of-Way
Supporting Documents:
Agenda Item #9 - Resolution Authorizing the Execution of Fiber Optic Cable Lease Agreements
Staff Contact: Jason Bird
Summary: Since 2009, the Electric, Water, and Water Reclamation Departments have housed SCADA equipment in rack space at the Tech Center. The Electric Department was billed $31,680 each year, which was the market rate at that time, with no formal agreement. Water and Water Reclamation were not charged. The auditors have advised that formal agreements be approved by Council to provide support for the charges. The cost going forward will be for 10Mbps 374.95 per point to point fiber, the Electric has 22 and Water/Water Rec has 4, per month.
Recommendation: Approve Resolution Authorizing the Execution of Fiber Optic Cable Lease Agreements with Electric and Water/Water Rec and modify original Fiber Optic agreements to add an escalator into the agreements with Electric, Water/Water Rec
Supporting Documents:
pdf Fiber Optic Lease Agreement with Rochelle Municipal Electric Department (107 KB)
pdf Fiber Optic Lease Agreement with Rochelle Municipal Water/Water Rec. Department (109 KB)
