AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Monday, December 14, 2020 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
· Pledge to the Flag
· Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
· Recognition of Santa’s Helper
IV. REPORTS AND COMMUNICATIONS:
· Mayor’s Report
o Accept the resignation of Joe Orlikowski from the Utility Advisory Board
o Appoint Thomas Byro to the Utility Advisory Board as a voting member with a term of December 14, 2020-June 30, 2022
· Council Members
· Good News:
o 2020 Census Local Complete Count Committee
o Government Finance Officers Association Distinguished Budget Award
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf 11/23/20 (181 KB)
b) Accept and Place on File Minutes of Planning & Zoning Commission – pdf 11/02/20 (180 KB)
c) Approve Exceptions – pdf 11/25/20-12/8/20 (223 KB)
d) Approve Payroll – pdf 11/16/20-11/29/20 (59 KB)
2) Amendment to Expand Incentives in the Lee-Ogle Enterprise Zone (Public Hearing)
3) Budget Fiscal Year 2021 (Public Hearing and Adoption)
4) 2021-2035 Capital Improvement Plan
5) Ordinance Further Amending the Annual Budget for the Calendar Year Beginning January 1, 2020
6) Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2021
7) Resolution Approving an Amendment to the Personnel Manual (City of Rochelle Employee Handbook)
8) Ordinance Granting Variation Related to Signage for Flagg-Rochelle Community Park District
9) Ordinance Further Amending the Shop Local RMU Credit Program
10)Ordinance Amending the Restart Rochelle Program by the City of Rochelle
11)Ordinance Accepting and Approving the Proposal of Foster Coach Sales, Inc. Pursuant to the Request for Proposal and the Disposal of One Used Ambulance as Surplus Property
12)Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Enter into Agreement for the Purchase of a Sewer Jetter Truck
13)New Vehicle Lease Agreements for Water and Electric Departments
14)Renewal of Maintenance Service Program for Caterpillar Engines and New Radiator for Caterpillar Engine #16
15)Proposal for Professional Services for Rochelle Transloading Center Expansion
16)Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One Class B Liquor License for T. J. Lounge, Inc. d/b/a T. J.’s and Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class B Liquor License for Sissy’s Wild Card Saloon
17)Ordinance Authorizing Lease of Property at 8764 South Highway 251
18)Illinois Municipal Insurance Cooperative Risk Insurance Renewal December 31, 2020
19)Ordinance Further Continuing the Temporary Suspension of Late Fees as Identified in Chapter 98 Article I of the Rochelle Municipal Code
VII. DISCUSSION ITEMS VIII. EXECUTIVE SESSION IX. ADJOURNMENT
Anyone interested in participating in public commentary remotely should contact City Clerk Sue Messer at This email address is being protected from spambots. You need JavaScript enabled to view it. or 815-562-6161 to make arrangements.
Council members may participate in the City Council Meeting remotely as a result of the Governor suspending
the requirement for in-person attendance at Public Meetings.
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - Amendment to Expand Incentives in the Lee-Ogle Enterprise Zone (Public Hearing)
Staff Contact: Sue Messer
Summary: Pursuant to requirements in the Illinois Enterprise Zone Act, a hearing is being held for transparency and input regarding an upcoming application to change the incentives for certain projects in the Enterprise Zone. This public hearing was advertised in Rochelle News Leader and the Dixon Telegraph on December 9th.
The zone advisory board has directed Lee-Ogle Enterprise Zone Administrator Andy Shaw to seek the concurrence of the designating units of government through amending ordinances and an amended intergovernmental agreement as allowed by State statute (Chapter 20 Illinois Compiled Statutes 655, also known as the Illinois Enterprise Zone Act). This public hearing comes prior to these ordinance and intergovernmental agreement changes.
A key benefit of investing in an Enterprise Zone is local property tax abatement on project improvements. This is accomplished by municipal and county ordinances, and other taxing district resolutions. This abatement is uniform across our Enterprise Zone, for participating taxing districts. At present, for qualifying projects, improvements are abated at 50% for 6 years.
Lee-Ogle Enterprise Zone Administrator Andy Shaw will attend the meeting to share the proposed amendment to the local zone incentives which adds new tiers of property tax abatement for larger projects.
Recommendation:
Hold Public Hearing
Close Public Hearing
Supporting Documents:
pdf Notice of Public Hearing (19 KB)
Agenda Item #3 - Budget Fiscal Year 2021 (Public Hearing and Adoption)
Staff Contact: Jeff Fiegenschuh, City Manager
Summary: The City of Rochelle held a Committee of the Whole meeting on November 16th. to discuss the upcoming 2021 budget. During the meeting, the City Manager presented a PowerPoint highlighting the 2021 budget and answered specific questions on various line items. The City Clerk published a Public Hearing Notice, as required by State law, to consider adoption of the budget at the December 14th City Council Meeting. Final action on the 2021 Budget is required on or before December 30, 2019 to be filed with Ogle and Lee Counties.
The final Proposed 2021 General Fund revenues are budgeted at $11,020,148. This represents a decrease of approximately 10% compared to the original approved 2020 budget. Budgeted expenses total $11,019,849 which is approximately 10% lower than the 2020 budget. This results in a budget surplus of $299. The combination of the General Fund, Special Revenue Funds, Enterprise Funds, Internal Service Funds, Trust and Agency Funds, and Capital Project Funds results in budgeted revenues of $75,645,544 and budgeted expenses of $85,751,822.
Illinois statutes require that the City conduct a public hearing on the proposed budget to allow citizens the opportunity to provide comments. After the Council returns to regular session, members of the Council can propose modifications to the proposed budget, each of which will be voted on by the Council. The proposed budget as amended will then be subject to a final Council vote for approval.
Strategic Plan Goal Application: Maintain Fiscal Stability & Balanced Budget – Short Term Routine
Recommendation: Conduct Public Hearing and Approve Fiscal Year 2021 Budget
Supporting Documents:
pdf City Manager Executive Summary (832 KB)
pdf 2021 Proposed Budget (24.53 MB)
Agenda Item #4 - 2021-2035 Capital Improvement Plan
Staff Contact: Jeff Fiegenschuh, City Manager
Summary: The City’s Capital Improvement Plan (CIP) is a multi-year planning instrument for the evaluation and identification of the capital infrastructure projects in need of renovation, repair, and/or construction along with the equipment or vehicle replacement over the next fifteen years. The CIP relates these projected capital needs to the financial sources that will support their realization and the timeframe in which the financing and work will take place. Capital improvement programming is the process by which these capital projects are identified, prioritized, and selected, and thus are incorporated into the long-range fiscal and strategic planning of the City. The Capital Improvement Plan document is different from the annual budget as sit sets forth a fifteen-year program. The first year’s program contains projects that are included in the 2021 City of Rochelle Budget. The remaining fourteen years reflect staff’s recommended priorities for the future.
Strategic Plan Goal Application: Maintain Fiscal Stability & Balanced Budget – Short Term Routine, Create a 20 Year Capital Improvement Plan-Short Term Routine and Long-Term Complex
Recommendation: Approve the 2021-2035 Capital Improvement Plan
Supporting Documents:
Agenda Item #5 - Ordinance Further Amending the Annual Budget for the Calendar Year Beginning January 1, 2020
Staff Contact: Jeff Fiegenschuh, City Manager
Summary: The City Council approved the 2020 Budget at the December 9, 2019 meeting. Due to the Covid-19 crisis and the uncertainty surround the State’s budget issues and local tax collections, City Council approved an amended budget on May 11, 2020. Since that time, the City finalized the sale of the transmission assets and the Council approved defeasing the 2014 and 2015 Electric Revenue Bonds. The following revenue and expenditure budget changes account for these transactions.
- General Fund revenue increase of $3,730,000 due to a contribution by ComEd • General Fund expenditure increase of City Manager Public Relations by $250,000 for COVID Small Business Grants • General Fund expenditure increase in Police for new hires, backfill for COVID time off, and unexpected maintenance of squad cars • Electric Fund revenue increase of $25,727,848 for tariff revenue, payment by ComEd, gain on sale of fixed asset, and a transfer in from the bond restricted accounts • Electric Fund expenditure increase of transmission expenses and cost of defeasing the bonds
Strategic Plan Goal Application: Maintain Fiscal Stability & Balanced Budget – Short Term Routine
Recommendation: Approve Ordinance Further Amending the Annual Budget for the Calendar Year Beginning January 1, 2020
Supporting Documents:
pdf 2020 Second Budget Amendment (81 KB)
Agenda Item #6 - Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2021
Staff Contact: Nancy Bingham, Human Resources Coordinator
Summary: The Municipal Code of the City of Rochelle requires that the City Council annually approve a resolution establishing the minimum/maximum wage rates for all position classifications within the City. The proposed resolution applies to all employees and is based on job categories as defined by the Equal Employment Opportunity Commission. The rates included in this resolution are consistent with those that were incorporated into the City Budget for Fiscal Year 2021.
Strategic Plan Goal Application:-Dynamic planning and evaluation in City wide planning efforts. -Budget - A tool to attract and retain quality employees allowing the departments to provide quality services to the City and its residents.
Recommendation: Approve the Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2021.
Supporting Documents:
pdf Resolution Establishing Minimum/Maximum Wage Rates for 2021 Fiscal Year (10 KB)
pdf Exhibit A - Minimum/Maximum Anticipated Wages Rates (13 KB)
Agenda Item #7 - Resolution Approving an Amendment to the Personnel Manual (City of Rochelle Employee Handbook)
Staff Contact: Nancy Bingham
Summary: The City of Rochelle “Handbook” Personnel Policies Manual was revised in October of 2018. The Personnel Policies Manual is in constant review and revisions shall be made periodically to be consistent with all applicable laws, employment policies and current technology.
Add a new chapter; Chapter 9 – Safety The new policies for the handbook are recommendations from Illinois Public Risk Fund (IPRF the workers’ compensation carrier). There are several safety policies we will start adding to the handbook for the general employees. Currently, the APPA safety manual that the City adopted is in use for the Utilities and will continue, as it is job specific. Slips, trips, and falls have been largest claims for the last several years, mostly due the extreme weather conditions in the winter. These policies will include training and ongoing inspections for potential hazards.
See the attached supporting documents for the full policies. Slips, Trip and Fall Prevention Policy Safe Lifting Policy
The changes are:Updating: Sick Leave, Chapter 3, Article D on Page 23 Updating: Dating, Chapter 5, Article M on Page 39
Sick Leave: Chapter 3, Article D established as paragraph 6 (six). Upon resignation, any sick time used will require a physician’s statement, if no physician’s statement is submitted, the time off will be considered vacation time or unpaid time and recorded as such. Any time used in the prior month to resignation may be reviewed and require a physician’s statement or time used will the reverted to vacation time used.
Dating: Chapter 5, Article M established as paragraph 2 and 3 (two and three). Co-workers who do not manage and/or supervise each other may continue in the dating relationship, however both parties must inform their direct supervisor and/or the department head of the relationship. The department head may consult with Human Resources or City Manager, if there is any concern regarding the existence of the relationship. Being involved in a dating and/or physical relationship with a co-worker may severely impact the employees’ opportunities for promotion to supervisory positions within the department. Employees who fail to inform their supervisor and their department head of their dating and/or physical relationship will be subject to disciplinary action up to and including termination.
Strategic Plan Goal Application: Dynamic planning and evaluation in City wide planning efforts. Budget - A tool to attract and retain quality employees allowing the departments to provide quality services to the City and its residents.
Recommendation: Approve a Resolution Approving an Amendment to the Personnel Manual (City of Rochelle Employee Handbook)
Supporting Documents:
pdf Appendix A COR Chapter 9 - Safety (828 KB)
Agenda Item #8 - Ordinance Granting Variation Related to Signage for Flagg-Rochelle Community Park District
Staff Contact: Michelle Pease, Community Development Director
Summary: The petitioner is seeking a variance of signs in order to construct a proposed electronic message board, located at 802 Jones Road, which is zoned B-2, Commercial Highway.
Per Section 110-674 Prohibited Signs (5) Any flashing sign, subject to the provisions relating to non-conforming signs.
Per Section 110-661 Flashing sign means any directly or indirectly illuminated sign, either stationary or animated, which exhibits changing natural or artificial light or color by any means whatsoever.
A public hearing was held on Monday, December 7, 2020. The Planning and Zoning Commission voted to approve the Variance of signage by a vote of 6 to 0.
Recommendation: Approve an Ordinance Granting Variation Related to Signage for Flagg-Rochelle Community Park District
Supporting Documents:
pdf Sample Sign Graphic (57 KB)
Agenda Item #9 - Ordinance Further Amending the Shop Local RMU Credit Program
Staff Contact: Michelle Pease, Community Development Director
Summary: The proposed RMU Shop Local Credit Program was designed to be an economic tool by the City of Rochelle to encourage our residents to patronize local businesses who were forced to close during the COVID-19 pandemic.
The Program provides a $60 reimbursement in the form of a credit on a future Rochelle Municipal Utility (RMU) bill for qualifying minimum $300 purchases spent at local retail/service shop and restaurant/bar establishments located within the RMU Service Territory.
Amendments to the existing Program are proposed:
- Residential households, commercial/retail and industrial businesses within RMU Service Territory
- Unlimited submissions
- Purchases made at qualifying businesses, August 15 through December 31, 2021
Recommendation:
Approve an Ordinance Further Amending the Shop Local RMU Credit Program
Supporting Documents:
pdf Ordinance Further Amending the Shop Local RMU Credit Program (106 KB)
pdf Shop Local RMU Credit Program Application (143 KB)
pdf Power Point Presentation (760 KB)
Agenda Item #10 - Ordinance Amending the Restart Rochelle Program by the City of Rochelle
Staff Contact: Michelle Pease, Community Development Director
Summary: The purpose of the proposed Restart Rochelle Small Business Assistance Program is to help small businesses deemed “non-essential” survive Governor Pritzker’s Executive Order through this COVID-19 pandemic.
For the purposes of this ROUND 3 Grant, restaurants and bars must have a physical business within the City limits that is a separate location than the primary residence of the business owner. Homebased businesses do not qualify. Businesses with drive-thru service are not eligible.
Restaurants that are exempt from the Governor’s Order and allowed to stay open are not eligible. Businesses are required to close indoor service and comply with Governor’s mitigation rules. Business must close on or before December 15, 2020. The business must generate sales tax or property tax.
The maximum grant amount a business can received is $10,000 for qualifying expenses. Eligible expenses may include rent or mortgage payment, insurance and utilities. Grant funds will be paid out at the end of each qualifying month.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| General Fund | $200,000 | $200,000 |
Strategic Plan Goal Application: This ordinance continues to support the City’s Strategic Plan goals by promoting, retaining and enhancing small business development.
Recommendation: Approve an Ordinance Amending the Restart Rochelle Program by the City of Rochelle
Supporting Documents:
pdf Ordinance Amending the Restart Rochelle Program by the City of Rochelle (100 KB)
pdf Restart Rochelle Small Business Assistance Program Application ROUND 3 (337 KB)
Agenda Item #11 - Ordinance Accepting and Approving the Proposal of Foster Coach Sales, Inc. Pursuant to the Request for Proposal and the Disposal of One Used Ambulance as Surplus Property
Staff Contact: David Sawlsville, Fire Chief
Summary: The Fire Department is requesting permission to purchase a Horton ambulance from Foster Coach Inc. Ambulance Sales. This ambulance will replace a 2010 ambulance with approximately 80,000 miles.
This purchase was anticipated and budgeted for FY2020. A detailed specification was created along with three additional requirements, detailed below. The “Notice to Bidders” was published on October 20th, 2020 with responses required by November 20th, 2020. A bid opening was conducted at City Hall on November 20th. Only one bid was received, from Foster Coach. The bid met all of the specifications and additional requirements.
Performance Bond A performance bond is included in the purchase price ($693), guaranteeing the amount of the prepayment against contractor failure to deliver.
A Description Of The Pre-Payment Discount The prepayment discount pays 3% annualized interest on the entire prepaid amount until delivery.
A Trade in Offer for a 2010 Ambulance.Foster Coach has offered to take the 2010 ambulance on trade for $9,500 reducing the purchase price of this new ambulance to $228,913.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| FY 2020 Budget | $250,000 | $228,913 |
Strategic Plan Goal Application: Core Service Delivery
Recommendation: Approve an Ordinance Accepting and Approving the Proposal of Foster Coach Sales, Inc. Pursuant to the Request for Proposal and the Disposal of One Used Ambulance as Surplus Property
Supporting Documents:
pdf Exhibit 1 Bid Proposal from Foster Coach (528 KB)
Agenda Item #12 - Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Enter into Agreement for the Purchase of a Sewer Jetter Truck
Staff Contact: Adam Lanning, Utilities Superintendent
Summary: The new Environmental Protection Agency guidelines for the issuance of the National Pollutant Discharge Elimination System (NPDES) permit entails discharge limitations, monitoring, and reporting requirements. Under these guidelines we are required to implement a Capacity Management Operations and Maintenance (CMOM) program which includes a strategy to prevent discharges form sanitary sewer overflows or basement back-ups and ensuring that overflows or back-ups, when they do occur, do not cause or contribute to violations or cause impairment in any adjacent receiving water. As part of the process to achieve compliance, through the elimination of and mitigating the adverse impacts of any such overflows event, we must consistently jet and televise sewer lines.
The old, existing Vactor jetter truck will be shared by the Water, Streets and Electric departments to hydro excavate and to jet storm systems.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Water Reclamation Enterprise Funds | $450,000 | $399,950 |
Recommendation: Approve an Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Enter into Agreement for the Purchase of a Sewer Jetter Truck from EJ Equipment in the amount of $399,950.
Supporting Documents:
pdf Quote for a Vac-Con jetter truck model V311HE/1300LHAP (141 KB)
pdf Build Sheet for Vac-Con Model V311HE/1300LHAP (218 KB)
Agenda Item #13 - New Vehicle Lease Agreements for Water and Electric Departments
Staff Contact: Adam Lanning, Utilities Superintendent
Summary: The Water and Electric departments each plan to lease new trucks through the Enterprise Fleet Management Leasing program. Both trucks will be delivered in January 2021 with a lease term of 60 months. Under the program the City has a cost-effective way to maintain a reliable fleet without a huge upfront investment. The lease agreement includes bumper-to-bumper maintenance coverage significantly reducing repair costs and down time.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Electric Enterprise Funds | $7,000 | $5,823.48 |
| Water Enterprise Funds | $8,500 | $7,884.96 |
Recommendation: Approve a Lease Agreement with Enterprise Fleet Management for a 2021 Chevy Silverado for the Electric Department at a monthly rate of $466.37 and authorize the City Manager to sign the agreement. Approve a Lease Agreement with Enterprise Fleet Management for a 2021 Ford F-250 for the Water Department at a monthly rate of $657.08 and authorize the City Manager to sign the agreement.
Supporting Documents:
pdf Enterprise Fleet Management Lease Agreement - 2021 Chevy Silverado (46 KB)
pdf Enterprise Fleet Management Lease Agreement - 2021 Ford F-250 (863 KB)
Agenda Item #14 - Renewal of Maintenance Service Program for Caterpillar Engines and New Radiator for Caterpillar engine #16
Staff Contact: Adam Lanning, Utilities Superintendent
Summary: The five-year maintenance service program that covers six (6) Caterpillar engines at the Caron Rd. substation, that are used for peak shaving, is set to expire at the end of 2020. The quote for parts and labor coverage is for 60 months for engines 13,15,16, 17 and 18 and 48 months for engine 14 totaling $103,580. By participating in the maintenance service program, we have been able to save significant money in repairs and parts. This year Caterpillar engine #16 had a catastrophic failure that ended up cracking the engine block and the total cost of the repairs covered through the program was $300,000. These engines produce approximately 11 MW per day during peak shaving season.
During the service call it was determined that Caterpillar engine #16 needs to be upgraded from a single stage radiator to a dual stage radiator. This will increase the engine’s performance. The current capacity will go from 1300 kilowatts to 1800 kilowatts with the new radiator adding ½ MW load capacity. The cost to upgrade the radiator is $76,305.62.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Electric - Generation Fund | $200,000 | $179,885.62 |
Recommendation:
Approve a five-year maintenance service agreement with Altorfer for six Caterpillar engines at a cost of $103.580 and authorize the City Manager to sign the agreement.
Approve the purchase of a new radiator from Altorfer at a cost of $76.305.62
Supporting Documents:
pdf Altorfer Caterpillar quote for new radiator and service maintenance program (2.20 MB)
Agenda Item #15 - Proposal for Professional Services for Rochelle Transloading Center Expansion
Staff Contact: Jason Anderson – Economic Development Director
Summary: The City of Rochelle purchased ~20 acres east of the Rochelle Transloading Center (RTC) last year for the dual purpose of expanding the RTC and the City Industrial Rail (CIR) system. The demand for transloading is increasing with the prospect of windmill components and a number of other transloading opportunities. In order for the City to realize the full potential of the RTC it is necessary to expand the RTC’s footprint to incorporate the additional land east of the current operation. Fehr Graham has provided the City with a proposal to perform the following services that will facilitate the expansion:
1) Topographic Survey of site 2) Detailed Engineering Plans for the expansion of the rail and transloading yard 3) Detailed structural engineering plans for drainage structures 4) NPDES Permitting for Stormwater Pollution Prevention Plan 5) Submit a Permit Application to Federal & State agencies to construct stormwater detention structures 6) Design Stormwater detention structures in accordance with Rochelle’s Stormwater Ordinance
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| CIR Budget for Engineering Services | $150,000 ($50,000 from 2020 and $100,000 from 2021) | $74,000 |
Strategic Plan Application: Expanding the City of Rochelle Railroad Capabilities to advance Industrial Development and increase railroad revenues.
Recommendation: Approve the Professional Services agreement between the City and Fehr-Graham Engineering and Environmental to expand the RTC and authorize the City Manager to sign the agreement.
Supporting Documents:
pdf Transload Yard Transload Yard Exhibit (1.86 MB)
Agenda Item #16 - Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One Class B Liquor License for T. J. Lounge, Inc. d/b/a T. J.’s and Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class B Liquor License for Sissy’s Wild Card Saloon
Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk
Summary: Ken Rosencrans has notified the City that he is in the process of purchasing T.J.’s bar, located at 417 Cherry Avenue. The owner of T.J.’s has verbally acknowledged that she plans to surrender the Class B liquor license effective upon the consummation of the sale transaction scheduled for December 15, 2020. Rosencrans has submitted an application for a Class B liquor license for Sissy’s Wild Card Saloon at the same location effective upon the purchase of the business. The Class B liquor license allows for the retail sale on the premises specified of alcoholic liquor for consumption on the premises as well as other packaged retail sale of such liquor.
The Liquor Commissioner, Mayor Bearrows, has reviewed the application and has no objection to the deletion of a Class B liquor license for T.J.’s and the creation of a Class B liquor license for Sissy’s Wild Card Saloon. Theses actions will result in a total of ten Class B liquor licenses in the City of Rochelle.
Recommendation: Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One Class B Liquor License for T. J. Lounge, Inc. d/b/a T. J.’s. Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class B Liquor License for Sissy’s Wild Card Saloon
Supporting Documents:
Agenda Item #17 - Ordinance Authorizing Lease of Property at 8764 South Highway 251
Staff Contact: Mike Hudetz
Summary: In 2009 the City purchased a parcel of property, including a residential dwelling, located north of the airport at 8764 South Highway 251. This parcel was identified in the Airport Layout Plan as property the City needed to either purchase or acquire an avigation easement over in order to extend the runway to 5,000 feet.
In the past City staff members have rented the residential dwelling on a month to month basis. Per statute, the City Council may authorize a municipal officer to sign leases with a term of less than two years. The proposed ordinance would allow the City Manager to sign a new lease and future leases for this property.
The City has negotiated a month to month lease beginning on January 1, 2021 with a monthly rental payment of $800. This is an increase of $50 over the previous lease due to maintenance expense incurred in the last two years.
Strategic Plan Goal Application: Fiscal Responsibility
Recommendation: Approve an Ordinance Authorizing Lease of Property at 8764 South Highway 251
Supporting Documents:
pdf Ordinance Authorizing Lease of Property at 8764 South Highway 251 (100 KB)
Agenda Item #18 - Illinois Municipal Insurance Cooperative Risk Insurance Renewal December 31, 2020
Staff Contact: Adriana Milan
Summary: The Illinois Municipal Insurance Cooperative (IMIC) risk insurance policy managed by AJ Gallagher is set to renew on December 31,2020. During the quarterly meeting on December 8th the IMIC Co- Op was presented with 4 options. The group as whole opted for the lowest premium option 1. The total premium for the whole IMIC group increased 20%. Due to current challenging times (COVID 19, current law enforcement landscape, Sexual Abuse, Employment Practice, etc.) insurance companies are not able to provide the same limits or capacity as they have in the past. These social inflations and growing catastrophic verdicts continue to affect the excess liability marketplace making it very challenging to maintain the cost of insurance down.
The renewal amount for the City of Rochelle for the 2021 risk insurance premium is $ 688,544 which is an approximately 21% increase from last year. The coverage includes property, excess liability, cyber liability and workers compensation insurance.
Through our Worker’s Compensation carrier IPRF, the City received a safety grant in the amount of $13,458 for safety equipment and/or training for 2021. The award amount varies from year to year based on the total worker’s compensation losses and payroll amounts from the previous year.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| General and Enterprise Funds | $625,122 | $688,544 |
Recommendation: Approve and place on file the 2020 Risk Insurance Premium for 2021 from the Illinois Municipal Insurance Cooperative for a total cost of $ 688,544
Supporting Documents:
pdf Recap of Package Options (114 KB)
pdf Renewal Results Overall View (114 KB)
pdf Premium/Fee Comparison Proposal from AJ Gallagher (62 KB)
Agenda Item #19 - Ordinance Further Continuing the Temporary Suspension of Late Fees as Identified in Chapter 98 Article I of the Rochelle Municipal Code
Staff Contact: Jeff Fiegenschuh, City Manager / Sarah Brooks, Director of Utility Finance
Summary: Due to the Covid-19 Pandemic and the effects it is having on our local economy, I am requesting that you approve an ordinance further extending the waiver of late fees for RMU customers through July 31, 2021.
Strategic Plan Goal Application: Maintain Fiscal Stability & Balanced Budget – Short Term Routine
Recommendation: Approve an Ordinance Further Continuing the Temporary Suspension of Late Fees as Identified in Chapter 98 Article I of the Rochelle Municipal Code through July 31, 2021.
Supporting Documents:
